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(RUS) Generate alcohol declarations and journals

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Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

After you set up parameters for alcohol declarations and journals, you can create and post customer transactions or vendor transactions for alcoholic items. You can create an alcohol declaration and a daily alcohol production turnover journal that contain details about sales, purchases, and the movement of items between company divisions. This information can be classified based on the customer type, vendor type, or alcohol production type.

Prerequisites

The following table shows the prerequisites that must be in place before you start.

Category

Prerequisite

Version

Microsoft Dynamics AX 2012 R2 with cumulative update 7 or later

Country/region

The primary address for the legal entity must be in the following countries/regions: Russia

Related setup task

Set up parameters for alcohol declarations and journals. For more information, see (RUS) Set up parameters for alcohol declarations and journals.

1. Create and post a purchase order for alcoholic items

Use the Purchase order form to create and post a purchase order for alcoholic items. When you post the purchase order, you can use the Alcohol license field to specify the vendor’s alcohol license number.

To create and post the purchase order, follow these steps:

  1. Click Accounts payable > Common > Purchase orders > All purchase orders.

  2. Create a purchase order. For more information, see (RUS) Create and post a purchase order based on an inventory profile.

  3. On the Action pane, on the Invoice tab, in the Generate action group, click Invoice.

  4. On the Lines FastTab, in the Alcohol license field, select the alcohol license to use for the invoice line. You can modify the vendor’s alcohol license for an invoice line by using the Invoice journal form.

  5. Post the purchase order.

2. Create and post a sales order for alcoholic items

Use the Sales order form to create and post a sales order for alcoholic items. When you post the sales order, you can use the Alcohol license field to specify the customer’s alcohol license.

To create and post the sales order, follow these steps:

  1. Click Accounts receivable > Common > Sales orders > All sales orders.

  2. Create a sales order. For more information, see (RUS) Create and post a sales order based on an inventory profile.

  3. On the Action pane, on the Invoice tab, in the Journals action group, click Invoice.

  4. In the Invoice journal form, on the Lines tab, in the Alcohol license field, select the alcohol license for the invoice line, and then close the form.

  5. Post the sales order. For more information, see (RUS) Post a customer invoice for a sales order.

3. Create an alcohol declaration

After you post the invoices for alcohol transactions, you can use the Alcohol declaration journal form to create an alcohol declaration. Before you generate the alcohol declaration, you must change the session date in Microsoft Dynamics AX to the last date of the period to create the declaration for.

To create the alcohol declaration, follow these steps:

  1. Click Inventory management > Journals > Alcohol declaration > Alcohol declaration journal.

  2. Click New to create a record.

  3. In the Journal number and Journal fields, enter the identification number and a description of the journal.

  4. In the Period type field, select Quarter or Year.

  5. In the Period number field, enter the quarter that the declaration is created for.

    Nota

    This field is available only if you select Quarter in the Period type field.

  6. In the Reporting year field, enter the year that the declaration is created for.

  7. Click Lines to open the Alcohol declaration journal lines form, and then click Yes to automatically create journal lines for the alcohol declaration.

  8. Click Separate divisions, and then click New to create a line.

  9. Select the Mark check box to include journal lines in the declaration.

  10. In the Separate division ID field, select the company division to assign to the journal line.

  11. In the Status field, select Calculated or Not calculated.

  12. Click Print, and then click the option to specify which alcohol declarations to print. Use the following table to decide what to print.

    Option

    Considerations

    Print current

    Click this option to print the alcohol declaration for the current line.

    Print all

    Click this option to print the alcohol declaration for all of the lines.

    Print all selected

    Click this option to print the alcohol declaration for the lines for which the Mark check box is selected.

You can also include a corrective alcohol declaration to correct a declaration that was incorrectly processed for a previous period. You can enter the details of the corrective alcohol declaration in the following fields.

Field

Description

Corrected period

Enter the quarter that the corrective declaration is included for.

Corrected year

Enter the year for the quarter that you entered in the Corrected period field.

Correction number

Enter the journal number of the declaration to correct.

4. Create a daily journal of alcohol production turnover

Use the Daily journal of alcohol production turnover form to create a daily journal for alcohol production turnover.

To create the daily journal of alcohol production turnover, follow these steps:

  1. Click Inventory management > Journals > Alcohol declaration > Daily journal for alcohol production turnover.

  2. Click New to create a record.

  3. In the Date field, enter the date to generate the daily journal for.

  4. In the Separate division ID field, select the separate company division to include in the daily journal.

  5. In the Journal type field, select the journal type to include in the daily journal.

  6. In the Status field, select Calculated or Not calculated.

  7. Click Print > Print current to print the daily journal of alcohol production turnover.

Next step

You have finished creating and posting invoices for alcohol production and sales, and creating the alcohol declaration. You can now generate an electronic document for an alcohol declaration. For more information, see (RUS) Set up and generate an electronic document for an alcohol declaration.

Technical information for system administrators

If you don't have access to the pages that are used to complete this task, contact your system administrator and provide the information that is shown in the following table.

Category

Prerequisite

Configuration keys

Ensure that you select the Trade (LogisticsBasic) configuration key

Security roles

To perform this task, you must be a member of a security role that includes the duties that are described in the following table.

Duty Name
Enable alcohol declaration process AlcoholDeclarationProcessEnable_RU
Inquire into alcohol declaration data AlcoholDeclarationDataInquire_RU

Security roles and privileges

To perform this task, you must be a member of a security role that includes the privileges that are described in the following table.

Privilege Name
Maintain alcohol declaration data AlcoholDeclarationMaintain_RU
View alcohol declaration data AlcoholDeclarationView_RU