Create and Attach Outward Gate Entries

Gate Entry Outward is used to track the exist of goods from the organization.

The following processes describe how to create and attach an Outward Gate Entry.

Outward gate entry can be created and attached to following documents.

Choose the icon, enter Outward Gate Entry List, and then choose the related link.

Fill in the fields as described in the following table on the Onward Gate Entry header.

Field	Description
Location Code	Select the location code.
Station To	Enter the station name, to which goods are dispatching from factory location.
Description	Enter general description in this field.
Item Description	Enter item's description which you are dispatching.
Document Date	Document date will automatically be populated and it will be system's date. User can also change the document date.
Document Time	Document time will automatically be populated and it will be system's time. User can also change the document time.
Posting Date	Posting date will automatically be populated and it will be same as the document date. User can also change the posting date.
Posting Time	Posting time will automatically be populated and it will be system's time. User can also change the posting time.
LR/RR No.	Enter the transport details such as lorry receipt number or railway receipt number for the gate entry.
LR/RR Date	Select the lorry receipt date or railway receipt date.
Vehicle No.	Enter the vehicle number in which goods are being dispatched.

On the Onward gate entry FastTab, fill in the fields as described in the following table.

Field	Description
Challan No.	Enter the challan number received.
Challan Date	Enter the challan date.
Source Type	Specify the source type against which you are creating the gate entry. Available options are: Blank, Sales Return Order, Purchase Order, and Transfer Receipt.
Source No.	Select the source number for the selected source type. There is no need to select the Source No. if the Source Type is blank.
Source Name	This field shows the source name depending on the Source Type you have selected. If the Source Type is selected as Sales Return Order then it will show the customer name. If the Source Type is selected as Purchase Order then it will show the vendor name. If the Source Type is Transfer Receipt then it will show the location name.
Description	Specify description if Source Type is blank.

Note

You can also create multiple lines on Outward Gate Entry with different source types.

Choose the icon, enter Posted Outward Gate Entry, and then choose the related link.
In the Posted Outward Gate Entry, the Status field on the line level has the value as Open, it means Posted Gate Entry – Outward is still open for attachment.
Status field will be updated once source document gets posted.

System will automatically attach the Outward Gate Entry with the source number you have entered.

Choose the icon, enter Posted Sales Shipment, and then choose the related link.
Select the required posted sales shipment and click on Related -> Shipment -> Attached Gate Entry and click.

Choose the icon, enter Posted Transfer Shipment, and then choose the related link.
Select the required posted transfer shipment and click on Related -> Shipment -> Attached Gate Entry.
On this page you can view the attached gate entry with the transfer shipment.

Choose the icon, enter Posted Return Shipment, and then choose the related link.
Select the required posted return shipment and click on Related -> Return Shpt. -> Attached Gate Entry.
On this page you can view the attached gate entry with the purchase return shipment.