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Tired of repeating the same search in Advanced Find?

  • Artículo

If you find yourself using Advanced Find in Outlook 2003 to look for the same thing repeatedly, choose File | Save Search As Search Folder to persist that search. It will create a new search folder under the “Search Folders“ node in the tree view.

Search folders rock.

Comments

  • Anonymous
    June 16, 2004
    Unfortunately search folders only work for the local information store, I can't use them with IMAP, so I've gotta use advanced find.
  • Anonymous
    June 16, 2004
    Lookout also rocks and works on anything you can see in outlook or windows for that matter

  • Anonymous
    June 17, 2004
    I had to present an Outlook 2003 overview course to our helpdesk this week and greatly extolled the virtues of the Search Folder.
    With the different colour flags being an okay feature (but not in my view as usable as they could be - how about teh ability to rename them rather than stick to "purple flag") they really come in to their own when used in conjunction with Search Folders.

    I had completely overlook the Save as Search Folder option in the training so thanks for reminding me - an email has been sent to thos concerned :)
  • Anonymous
    June 17, 2004
    Colin - look in my outlook category for a post a few months ago about a way to name the custom flags. It's not exactly what you're asking for, but it's worked for a lot of people.
  • Anonymous
    June 17, 2004
    The comment has been removed
  • Anonymous
    June 17, 2004
    See:

    http://blogs.msdn.com/dlemson/archive/2004/01/27/63756.aspx

    and

    http://blogs.msdn.com/dlemson/archive/2004/01/28/64135.aspx


    As for OWA, the trick is that in a web application, you aren't guaranteed to have an open connection between the server or the server otherwise having a way of pushing information to you, such as notification of a change in unread count. So for new mail notification, OWA polls periodically (2 minutes by default IIRC) and then tells you there is new mail... but it doesn't refresh the view automatically, there are various issues & possible unexpected behaviors there.

    Search folders actually is an Exchange feature (I touch on this in the link in this post). When you do an advanced find in any version of outlook, you're actually creating a search folder (try this: do a search in advanced find. keep the window up. then post an item into your inbox that matches the search, and you'll see it pop up in the advanced find window right away). Outlook 2003 added a friendly UI to create them as well as a lot of performance improvements (such as running the search folders only on the client side to spare the server the cycles, whereas cpu on a client is more expendable).
  • Anonymous
    June 17, 2004
    The comment has been removed
  • Anonymous
    June 17, 2004
    Actually, you can use search folders in OWA - just move your profile in outlook to online mode (uncheck the cached mode checkbox in the account properties), and then the folders will be replicated to the server. THen they should show up in the tree view in OWA.

    But I do know what you mean about showing unread in subfolders. Outlook doesn't do that without search folders either.
  • Anonymous
    June 17, 2004
    Cool!

    You just solved a big problem for me.

    I'm unwilling to give up my cache mode, but I did create another profile who's sole purpose was to enable search folders. By golly it worked!

  • Anonymous
    June 18, 2004
    So why do the search folders only get kicked on in online mode? As a cache mode person, I had come to believe that they were an Outlook thing.
  • Anonymous
    June 18, 2004
    They only get replicated to the server (in an 'off' state at first) in online mode for performance reasons... you don't want the server to be doing the work of evaluating if the messages meet the criteria if the client can do it instead.

    Also, you can go into online mode and back to cached mode on the same profile, no need to create a separate one. Just for future reference.
  • Anonymous
    June 24, 2004
    The comment has been removed
  • Anonymous
    June 24, 2004
    OWA Search folders seem to have update problems.

    1. Outlook in online mode
    Create a "unread mail" search folder (the default)
    Create a custom search folder: a search folder that searches a select list of folders, by "last 7 days".

    2. Return outlook to cached mode

    3. Open Outlook
    4. Open OWA
    The unread mail search folder works - but the one using "last 7 days" does not.

    Any ideas?