Edit

Share via

Manage Viva Engage security settings

  • Article

Viva Engage security settings control how people access Viva Engage. You can set password policies, control external network access and information, and enforce Microsoft 365 identity.

Set password policies

Note

The steps in this section apply only to non-Native Mode Viva Engage networks.

Admins can define password management policies to control the length and complexity of required passwords, and frequency of password changes.

  1. In the Viva Engage admin center, go to Content and Security > Security Settings.

  2. In the Password Policies section, specify the password length and complexity requirements, and when passwords need to be changed.

    If you change any password settings at a later time and select Save, users whose passwords don't meet these requirements are prompted to change their passwords upon their next sign-in. If you select Force All Users to Change their Passwords Immediately all users must change their passwords the next time they sign in, regardless of any password requirement changes.

    Note

    External networks can't configure password policies. This practice prevents external users from facing multiple password strength requirement policies when they want to sign in. Users must comply with the password strength policies of their home network.

Configure security settings for all external networks

Note

The steps in this section apply only to non-Native Mode Viva Engage networks.

You can define Viva Engage network settings that govern all external networks. Clients in those external networks will all use the resulting policies.

  1. In Microsoft 365, go to Admin > Viva Engage \ External Networks. Or, in Viva Engage, select your home network settings icon, and go to Network Admin > External Networks.

  2. Select External Networks.

  3. Select ways to limit access by all external networks:

    • Require admin approval for users to join other companies' external networks: When you select this box, users must request approval before they join external networks created by other organizations.

    • Disable Related External Networks directory: The Related Networks directory is a list of external networks to which one or more of your users belong. Selecting this box removes the directory from the External Network page.

    • Disable our External Networks directory: The Our External Networks directory lists all external networks attached to your Viva Engage network. Select if you want to prevent users from viewing (and requesting to join) external networks.

Prevent intellectual property from being shared with external participants and on external networks

You can take steps to prevent Microsoft intellectual property data leakage from your Viva Engage network.

  1. In the Viva Engage admin center, go to Content and Security > Security Settings.

  2. In the External Messaging section, select the option that makes sense for your organization.

Enforce Microsoft 365 (formerly Office 365) identity in Viva Engage

To streamline user management, you can maintain a single identity for all Microsoft 365 users by enforcing Microsoft 365 identity in Viva Engage. It's a quick way to support single sign-on (SSO) capabilities for your Viva Engage network users.

  1. In the Viva Engage admin center, go to Content and Security > Security Settings.

  2. In the Office 365 Identity Enforcement section, select Enforce Office 365 identity in Viva Engage.

For information about this setting, see Enforce Microsoft 365 identity for Viva Engage users.