Track Success by Design activities and progress

Completed

The FastTrack team has tools that they use for tracking activities, progress, and plans throughout an engagement. As you continue through your projects, it's a good idea to have your own plans to do this as well.

Workshop success measures

When evaluating each workshop, you will have many named measures of success. Your team should make an assessment for risk and preparedness for each that applies. Having a repeatable and straightforward unit of measure is important to the success of the project. Consider each measure listed in the following table, and then adapt the precise wording to suite your own team.

Status Meaning
Empty Waiting for assessment
Red Finding uncovered critical changes that need to be implemented in the project
Yellow Finding uncovered changes that should be implemented in the project
Green No relevant findings

You can use the Success by Design workshops to guide you toward each success measure. The following table is an example of a matrix that tracks workshops and their relevance to different aspects of a project. A solution architect can use a matrix like this one to track progress with relevance. As you continue through the project, make sure that you keep a list of relevance and an overall assessment and risk analysis for each workshop by using the color coding that is mentioned in the previous table. Consider sharing the status with all stakeholders as often as possible to avoid surprises and potential delays.

Category Group Category Solution Blueprint review Cutover readiness Solution performance workshop Integration workshop
Architecture Application extension X X X
Architecture Business intelligence X X
Architecture Data migration X X
Architecture Data model X X X
Architecture Functional X X
Architecture Instance strategy X
Architecture Integration X X X
Architecture ISV X X
Architecture Performance X X X X
Architecture Security X X X
Architecture User experience X X
Competency Customer X X
Competency Partner X X X X
Fit for purpose Presales X
Fit for purpose Product/solution fit X
Fit for purpose Under-licensed projects X
Implementation Application lifecycle management X
Implementation Business continuance planning X X
Implementation Change management X X
Implementation Continuous update X X
Implementation Cutover X X
Implementation Fit-gap analysis X
Implementation Rollout approach X X
Implementation Testing X X X X
Other External factors X X X
Product Feature deprecation X X
Product Feature gaps X X
Product Product bugs X X
Product Product performance X X X X
Product Product reliability X X X X
Project governance General governance approach X
Project governance Schedule X
Support Support X X

When you start working on the project, and after you have conducted a workshop, you should immediately update the relevant success measures, particularly if any concerns arise. Also, make sure that you update and complete the appointment with time/attendees/status and any other notes.