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Control settings for Microsoft Lists

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As at least a SharePoint Administrator in Microsoft 365, you can control settings for Microsoft Lists. You can:

  • Disable the creation of personal lists (prevent users from saving new lists to "My lists").
  • Disable built-in list templates that aren't relevant for your organization.

You control both of these settings by using Microsoft PowerShell.

Disable creation of personal lists

If you change this setting, when users create a list, they must select a SharePoint site for saving the list. The "Save to" setting doesn't include the "My lists" option.

Default Personal list creation disabled
The Save to setting includes the My lists option The Save to setting requires users to select a site

  1. Download the latest SharePoint Online Management Shell.

    Note

    If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell."

  2. Connect to SharePoint as at least a SharePoint Administrator in Microsoft 365. To learn how, see Getting started with SharePoint Online Management Shell.

  3. Run the following command:

    Set-SPOTenant -DisablePersonalListCreation $true

To re-enable the creation of personal lists, set the parameter to $false.

Disable built-in list templates

Disabling these templates removes them from all places users create lists (the Lists app, Microsoft Teams, and SharePoint sites).

Default Built-in list templates disabled
All built-in templates are available to users Some templates disabledSome templates are still available to users
All templates disabledUsers see a message that templates have been turned off by the admin

  1. Download the latest SharePoint Online Management Shell.

    Note

    If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell."

  2. Connect to SharePoint as at least a SharePoint Administrator in Microsoft 365. To learn how, see Getting started with SharePoint Online Management Shell.

  3. Run the following command:

    Set-SPOTenant -DisableModernListTemplateIds '<template ID>'

Where the template ID is:

  • Issue tracker: 'C147E310-FFB3-0CDF-B9A3-F427EE0FF1CE'
  • Employee onboarding: 'D4C4DAA7-1A90-00C6-8D20-242ACB0FF1CE'
  • Event itinerary: '3465A758-99E6-048B-AB94-7E24CA0FF1CE'
  • Asset manager: 'D2EDA86E-6F3C-0700-BE3B-A408F10FF1CE'
  • Recruitment tracker: '3A7C53BE-A128-0FF9-9F97-7B6F700FF1CE'
  • Travel requests: 'C51CF376-87CF-0E8F-97FF-546BC60FF1CE'
  • Work progress tracker: 'B117A022-9F8B-002D-BDA8-FA266F0FF1CE'
  • Content scheduler: '9A429811-2AB5-07BC-B5A0-2DE9590FF1CE'
  • Incidents: 'E3BEEF0B-B3B5-0698-ABB2-6A8E910FF1CE'
  • Patient care coordination: '0134C13D-E537-065B-97D1-6BC46D0FF1CE'
  • Loans: '7C920B56-2D7A-02DA-94B2-57B46E0FF1CE'
  • Gift ideas: '008F8143-9644-0238-B4B5-C03E4F0FF1CE'
  • Recipe tracker: 'A1755E7D-8E3A-4141-89FC-6C77EB0FF1CE'
  • Expense tracker: '96D6DBE5-D7C3-030A-867A-0B72EB0FF1CE'
  • Travel requests with approvals: '4EB20749-6360-417C-83DD-06135C0FF1CE'
  • Content scheduler with approvals: 'C381BD64-C1A1-4D9E-BE9C-0571900FF1CE'
  • Playlist: '3A867B4A-7429-0E1A-B02E-BF4B240FF1CE'

To re-enable a built-in template, use the parameter EnableModernListTemplateIds.

Disable extra features on a built-in template

Some built-in list templates include extra features such as automations and custom formatting. If you wish to keep only the base schema of a built-in list template but not the rest of its features included in that template:

  1. Create a list from the built-in list template.

  2. Create a custom list template based off of that list. The custom list template won't include any extra features by default.

  3. Disable the original built-in list template.

    Note

    Users in your organization will see the custom list template on the From your organization tab rather than on the From Microsoft tab.