Add or delete links to Office client applications (SharePoint Server 2010)

 

Applies to: SharePoint Server 2010

When a user saves a document from an Office client application for the first time, the Save As dialog box appears. The Save As dialog box contains a section called Favorite Links, which displays shortcuts to locations where a user might want to save a file. You can add a link to the list of favorite links by publishing a link to Office client applications. When you add a link, you also specify a target audience that contains the users who will see the link.

Note

These links will only be visible within Microsoft Office 2010 client applications.

In this article:

• Add a link to Office client applications

• Delete a link to Office client applications

Add a link to Office client applications

Use this procedure to add a link to Office client applications. For example, you might want to add a link to a SharePoint document repository so that certain users can easily save Office client files in the document repository.

To add a link to Office client applications

1. Verify that you have the following administrative credentials:

   • To add a link to Office client applications, you must be a member of the Administrators group on the computer that is running the SharePoint Central Administration Web site.

2. On the home page of the SharePoint Central Administration Web site, in the Application Management section, click Manage service applications.

3. Click in the Type column of the User Profile Service application to select the row.

4. In the Operations group of the ribbon, click Manage

5. On the Manage Profile Service page, in the My Site Settings section, click Publish Links to Office Client Applications.

6. On the Published links to Office client applications page, click New Link.

7. On the Add Published Link page, in the URL box, type the URL of the location where users will be able to publish links.

8. In the Description box, type a brief name for this location.

   This is the name that will appear in the Favorite Links section of the Save As dialog box.

9. Select the type of the location that this link represents. For example, if the target location is a SharePoint document library, select Document Library.

10. In the Target Audiences box, either type the name of the user or group to add or using the address book to find a user or group to add.

    Separate multiple user names or group names with a semicolon (;). You may also type All site users to select all users. For more information about audiences, see Audience and content targeting planning (SharePoint Server 2010).

    Note

    To use the address book, click the book icon. In the dialog box that appears, type all or part of a user’s name, and then press ENTER. Scroll through the search results, and double-click the name of the user or users whom you want to add. Then click OK.

11. Click OK.

    The new link is displayed in the list of links on the Published links to Office client applications page.

Delete a link to Office client applications

Use this procedure to delete a link to Office client applications. For example, you might want to delete a link to a SharePoint document repository when it is no longer needed.

To delete a link to Office client applications

1. Verify that you have the following administrative credentials:

   • To delete a link to Office client applications, you must be a User Profile Service administrator with Manage Personal Features permissions for the User Profile Service application that you are managing. For more information, see User Profile Service administration (SharePoint Server 2010).

2. On the home page of the SharePoint Central Administration Web site, in the Application Management section, click Manage service applications.

3. Click in the Type column of the User Profile Service application to select the row.

4. In the Operations group of the ribbon, click Manage

5. On the Manage Profile Service page, in the My Site Settings section, click Publish Links to Office Client Applications.

6. On the Published links to Office client applications page, select the check box to the left of the link that you want to delete, and then click Delete Link.

See Also

Concepts

Manage My Sites settings (SharePoint Server 2010)
User Profile Service administration (SharePoint Server 2010)
Assign administration of a User Profile service application (SharePoint Server 2010)
User Profile service application overview (SharePoint Server 2010)