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Create a Journal Rule

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Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

Journal rules are used to enable journaling of specific recipients. Journal rules are replicated across the Exchange organization to all the Hub Transport servers. Journal rules use premium journaling. To use premium journaling, you must have an Exchange Enterprise client access license (CAL). For more information, see Understanding Journaling.

Warning

   There are important security and resource considerations when you configure the journaling mailbox that receives journal reports. For more information, see "Journaling Mailbox" in Understanding Journaling and Protecting Journal Reports.

Looking for other management tasks related to journaling? Check out Managing Journaling.

Prerequisites

A journaling mailbox has been created, or an existing mailbox is available for use as the journaling mailbox.

What Do You Want to Do?

  • Use the EMC to create a journal rule

  • Use the Shell to create a journal rule

Use the EMC to create a journal rule

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Journaling" entry in the Messaging Policy and Compliance Permissions topic.

  1. In the console tree, navigate to Organization Configuration > Hub Transport.

  2. In the result pane, click the Journal Rules tab, and then in the action pane, click New Journal Rule.

  3. On the New Journal Rule page, complete the following fields:

    1. Rule name   Type a name for the journal rule.

    2. Send Journal reports to e-mail address   Click Browse. In the Select Recipient window, select the recipient that will receive the journal reports.

    3. Scope   Select the scope to which the journal rule should be applied. The following scopes are available:

      • Global   Global rules process all e-mail messages that pass through a Hub Transport server. These include messages that may have already been processed by internal rules and external rules.

      • Internal   Internal rules process e-mail messages sent and received by recipients in the Exchange 2010 organization.

      • External   External rules process e-mail messages sent to recipients or sent from senders outside the Exchange 2010 organization.

    4. Journal messages for recipient   If you want to journal messages sent to or from a specific recipient, click Browse to select the recipient. In the Select Recipient window, select the mailbox, contact, or distribution group that you want to journal, and then click OK. All messages sent to or from this recipient are journaled.

    5. Enable Rule   Journal rules are enabled by default. To create the rule in a disabled state, clear the check box.

  4. Click New to create the journal rule.

  5. On the Completion page, review the following, and then click Finish to close the wizard:

    • A status of Completed indicates that the wizard completed the task successfully.

    • A status of Failed indicates that the task wasn't completed. If the task fails, review the summary for an explanation, and then click Back to make any configuration changes.

Use the Shell to create a journal rule

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Journaling" entry in the Messaging Policy and Compliance Permissions topic.

This example creates a journal rule to journal all messages sent to and received by the recipient user1@contoso.com.

New-JournalRule -Name "Discovery Journal Recipients" -Recipient user1@contoso.com -JournalEmailAddress "Journal Mailbox" -Scope Global -Enabled $True

For detailed syntax and parameter information, see New-JournalRule.

Other Tasks

After you create a journal rule, you may also want to:

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