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How to Filter the Result Pane

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Microsoft Exchange Server 2007 will reach end of support on April 11, 2017. To stay supported, you will need to upgrade. For more information, see Resources to help you upgrade your Office 2007 servers and clients.

 

Applies to: Exchange Server 2007, Exchange Server 2007 SP1, Exchange Server 2007 SP2, Exchange Server 2007 SP3

This topic explains how to use the Exchange Management Console to create filters for the result pane of the Server Configuration node, Recipient Configuration node, and Edge Transport node.

Note

In Exchange 2007 Service Pack 1 (SP1), in addition to filtering the result pane for the Exchange Management Console, you can create filters for the Queue Viewer, Details Templates Editor, and the Public Folder Management Console. In the release to manufacturing (RTM) version of Exchange 2007, you can only filter the result pane for the Exchange Management Console.

You cannot create filters for the Organization Configuration node. You can use a variety of expressions to control the items that are displayed in the result pane.

Important

The result pane will display up to one thousand objects. We recommend that you create a default filter to allow the objects to display more quickly. For more information about how to set a default filter, see Step 6 of this procedure.

Before You Begin

To perform the following procedure, the account you use must be delegated the following:

  • Exchange View-Only Administrator role and local Administrators group for the target server

For more information about permissions, delegating roles, and the rights that are required to administer Microsoft Exchange Server 2007, see Permission Considerations.

To perform the following procedures on a computer that has the Edge Transport server role installed, you must log on by using an account that is a member of the local Administrators group on that computer.

Also, before you perform the procedure in this topic, be aware of the following:

  • A filter contains one or more expressions. Each expression consists of an attribute, an operator, and a value. The attributes vary depending on the items for which you are creating the filter. For example, you can filter mailboxes based on attributes such as Alias and Display Name.

  • The list of operators that are available is based on the attribute you select. For example, when you are filtering recipients, the Display Name attribute can have Starts With as an operator.

  • The list of acceptable values is also based on the attribute you select. Acceptable values are selected from a drop-down list, such as the Role attribute for servers. In addition, you can type the values for some attributes in the Value field, such as the Display Name attribute.

  • When you are building expressions for a filter, you cannot specify what is an AND or an OR expression. However, the default behavior of the filter is as follows:

    • Multiple expressions that use the same attribute will be considered an OR expression.

    • Expressions that use different attributes will be considered an AND expression.

The following figure illustrates a filter for the Mailbox node under Recipient Configuration. This filter displays all mailbox users for the server named Server01.

Result Pane Filter

Procedure

To filter the result pane in the Exchange Management Console

  1. In the result pane, click Create Filter to start defining your filter.

  2. Using the drop-down list boxes, create the first filter expression.

  3. To create a filter with more than one expression, click Add Expression. Additional expressions make the filter more restrictive, which allows you to focus more on the list of items. You can add up to 10 expressions.

    Note

    You can modify any expression as you are creating it. You can also remove any expression from your filter definition by clicking Remove icon.

  4. To view only the items that match the criteria defined by the expressions you created, click Apply Filter.

  5. To remove all expressions and close the filter, click Remove Filter. The result pane will then display the full list of items in the Exchange organization.

  6. To save the filter as the default filter, click View on the menu bar, and then click Save Current Filter as Default.

For More Information

For more information about how to use the Exchange Management Console, see Using the Exchange Management Console.

For more information about how to use the Queue Viewer, see How to Use the Queue Viewer.

For more information about how to use the Details Templates Editor, see Managing Details Templates.

For more information about how to use the Public Folder Management Console, see Using the Public Folder Management Console.