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How to: Set Up OIOUBL

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You must define a location for storing Offentlig Information Online UBL (OIOUBL) files when you create electronic documents such as invoices or credit memos. You must also define payment methods, payment terms, and item charges, and you must set up relevant customers for OIOUBL.

To set up OIOUBL file locations for sales and receivables

  1. Choose the Search for Page or Report icon, enter Sales & Receivables Setup, and then choose the related link.

  2. In the Sales & Receivables Setup window, on the OIOUBL FastTab, in the Output Paths section, fill in the fields as described in the following table.

    Field Description
    Invoice Path The path and name of the folder where you want to store the OIOUBL files for sales invoices.
    Cr. Memo Path The path and name of the folder where you want to store the OIOUBL files for sales credit memos.
    Reminder Path The path and name of the folder where you want to store the OIOUBL files for reminders.
    Fin. Chrg. Memo Path The path and name of the folder where you want to store the OIOUBL files for finance charge memos.

  3. In the Default OIOUBL Profile Code field, select the profile that most of your public sector customers use.

    When you select a profile, Dynamics NAV updates open sales documents and service documents with the specified profile.

    1. To create a new profile, choose the Default OIOUBL Profile Code field, and then choose New.

    2. In the OIOUBL Profile List window, fill in the fields as described in the following table.

      Field Description
      Code Specifies the code for the OIOUBL profile.
      Profile ID Specifies the profile that you want to support in the electronic documents that you send to customers in the Danish public sector, such as Procurement-BilSim-1.0.

  4. Choose the OK button.

Important

External document numbers are required for OIOUBL documents even if you did not select the Ext. Doc. No. Mandatory field on the General FastTab. If the document does not have an external document number, you will receive an error message.

To set up OIOUBL file locations for service management

  1. Choose the Search for Page or Report icon, enter Service Mgt. Setup, and then choose the related link.

  2. In the Service Mgt. Setup window, on the OIOUBL FastTab, in the Output Paths section, fill in the fields as described in the following table.

    Field Description
    Service Invoice Path The path and name of the folder where you want to store the OIOUBL files for service invoices.
    Service Cr. Memo Path The path and name of the folder where you want to store the OIOUBL files for service credit memos.

  3. Choose the OK button.

You must also add an OIOUBL payment channel to the payment methods that you use for electronic invoices. You must also set a code for the relevant payment terms.

To set up payment methods and payments terms

  1. Choose the Search for Page or Report icon, enter Payment Methods, and then choose the related link.

  2. In the Payment Methods window, for each payment method that you will use for electronic invoices, in the Payment Channel field, select a payment channel. The following table describes the options.

    Option Description
    Payment Slip The payment is made by using a payment slip, such as giro or an FI card (Fællesindbetalingskort). Important: This payment channel is not supported in the standard version of Dynamics NAV.
    Account Transfer The payment is made by transfer from the customer’s bank account.
    National Clearing The payment is made by transfer from the customer’s bank account and is processed by a clearing house.
    Direct Debit The payment is made by using the unified bank payment service (PBS).

  3. Choose the Search for Page or Report icon, enter Payment Terms, and then choose the related link.

  4. In the Payment Terms window, for each payment term that you will use for electronic invoices, in the OIOXML Code field, select a code. For more information, see OIOUBL Code.

Next, you must categorize your item charges.

To set up item charges

  1. Choose the Search for Page or Report icon, enter Item Charges, and then choose the related link.
  2. In the Item Charges window, for each item charge, in the Charge Category field, select a category. For more information, see Charge Category.

You must also make sure that the OIOUBL Country-Region Code field is filled in for Denmark in the Countries/Regions window.

Finally, you must specify EAN numbers and account codes for the relevant customers. For more information, see How to: Set Up Customers for OIOUBL.

See Also

Dynamics 365 Business Central
Denmark Local Functionality
OIOUBL Electronic Invoicing Overview
How to: Set Up Customers for OIOUBL