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Use the rich text editor toolbar in email

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The rich text editor toolbar provides features and functionality that allows you to work with rich text formats in emails to better communicate with your customers.

Formatting options

The following table describes the different formatting features and functionality options available in the rich text editor that you can use in the email form.

Note

You can access your browser's context menu by pressing Ctrl + right-click. This is useful if you need to use your browser's built-in spell checker. Otherwise, you can use the right-click to provide contextual formatting for any element you might be using. 

Icon Name Shortcut key Description
Format Painter. Format Painter Ctrl+Shift+C, Ctrl+Shift+V Apply the look of a particular section to another section.
Font. Font Ctrl+Shift+F Select your desired font. The default font is Segoe UI.

Note: When you select any formatted content, the font name for that content displays. If your selection contains multiple fonts, the topmost font name of your selection is displayed.
Font Size. Font size Ctrl+Shift+P Change the size of your text. The default size is 9.

Note: When you select any formatted content, the font size for that content displays. If your selection contains multiple font sizes, the topmost font name of your selection is displayed.
Bold. Bold Ctrl+B Make your text bold.
Italic. Italic Ctrl+I Italicize your text.
Underline. Underline Ctrl+U Underline your text.
Text Highlight Color. Text Highlight Color Make your text stand out by highlighting it in a bright color.
Font Color. Font Color Change the color of your text.
Bullets. Bullets Create a bulleted list.
Numbering. Numbering Create a numbered list.
Decrease Indent. Decrease Indent Move your paragraph closer to the margin.
Increase Indent. Increase Indent Move your paragraph farther away from the margin.
Block Quote. Block Quote Apply a block-level quotation format in your content.
Align Left. Align Left Ctrl+L Align your content with the left margin. (Commonly used for body text to make it easier to read.)
Align Center. Align Center Ctrl+E Center your content on the page. (Commonly used for a formal appearance.)
Align Right. Align Right Ctrl+R Center your content on the page. (Commonly used for a formal appearance.)
Link. Link Create a link in your document for quick access to web pages and files.

Pasted or typed URL text is converted into a link. For example, "http://myexample.com" will become "http://myexample.com".

In the Link dialog box, choose the type of link you'd like to insert.

The Link Info tab allows you to choose the link type as well as set the link protocol and URL.

The Target tab is only available for the URL link type. It specifies the location where the link will open after you select it.
Remove Link. Unlink Delete a link in your email or document.

When you place the cursor on a link, the Unlink button on the toolbar becomes active. Select the button to remove the link and make it plain text.
Superscript. Superscript Type very small letters just above the line of text.
Subscript. Subscript Type very small letters just below the line of text.
Strikethrough. Strikethrough Cross out text by drawing a line through it.
Insert Image. Insert Image You can insert an image by directly copying and pasting it inline in the editor, dragging and dropping it from your desktop or local folder directly into the editor, or by typing a URL. The following formats are supported: .PNG, .JPG., or .GIF.

To insert an image inline in your article:
1. Drag and drop the image or copy and paste it directly into the article.
2. Drag any corner of the image to resize it.

To insert an image using a URL or navigating to the local image:
1. Choose Insert Image.
2. In the Image property dialog, choose from the following options:
  • Select Browse to navigate to the image on your computer.
  • Or specify the web address of the image, and properties to define how the image will appear in the email or article.

    • Note:
    • If the image is located on the external server, use the full absolute path.
    • If the image is located on a local server, you can use a relative path.
    • If you want the image to be linked to a target, add a URL for the image.
    • You can also specify if you want the targeted page to open in a new window, topmost window, same window, or parent window.
Left to Right. Left to Right Change the text to left-to-right for content such as a paragraph, header, table, or list. Commonly used for bi-directional language content. This is the default setting.
Right to Left. Right to Left Change the text to right-to-left for content such as a paragraph, header, table, or list. Commonly used for bi-directional language content. The default setting is left-to-right.
Undo Typing. Undo Typing Undo changes you made to the content.
Redo Typing. Redo Typing Redo changes you made to the content.
Clear All Formatting. Clear All Formatting Remove all formatting from a selection of text, leaving only the normal, unformatted text.
Add a Table. Add a Table Add a table to your content.

After adding a table, you can do any of the following:

  • Resize table columns by clicking and dragging your mouse to resize to the columns to the desired width.
  • Select one or several cells within a table and apply specific formatting, add links to the selection, or cut, copy, or paste entire rows or columns.
  • Right-click to access the properties. This supports features such as cell type, width and height, word wrapping, alignment, merging and splitting cells horizontally and vertically, inserting or deleting rows and columns, row and column span, and cell and border color.
Defaul personalization. User personalization Select the default Font Name and Font Size. After they're added, the Font and Font Size reflect these values as default font and font size.
Expand Toolbar. Expand Toolbar Displays when the toolbar is collapsed and not all options appear. Click to expand the toolbar and make all options visible.

Note

You can access your browser's context menu by pressing Ctrl + right-click. This is useful if you need to use your browser's built-in spell checker. Otherwise, you can use the right-click to provide contextual formatting for any element you might be using.