Standard Fields Overview
Microsoft Outlook provides standard fields for each standard item. Some fields are available in individual items. You can add and remove all fields from a table or card view type.
The value for fields with the Yes/No data type is saved as -1 or 0. The value for fields with the Duration data type is saved as minutes.
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Standard fields in an appointment or meeting request
| Field | Edit in view | Data type and meaning |
|---|---|---|
| All Day Event | Yes | Yes/No. If set to Yes, the Duration field is set to 24 hours (1440 minutes). |
| Attachment | No | Yes/No. |
| Billing Information | Yes | Text. |
| Categories | Yes | Text. Field used to group and find related items. Multiple categories are separated by commas. |
| Contacts | No | Text. Names of contacts linked to this item. Multiple names are separated by commas. |
| Conversation | No | Text. Value of the Subject field in the original message in a conversation. |
| Created | No | Date/Time. Date and time the Calendar item is created. |
| Do Not AutoArchive | Yes | Yes/No. Specifies whether to archive the Calendar item. |
| Duration | No | Duration. 24 hours (1440 minutes) if the All Day Event field is set to Yes. Otherwise, the difference between the values of the End and Start fields. Saved as minutes. |
| End | Yes | Date/Time. End date and time of a Calendar item. |
| Importance | Yes | The following settings apply: 0 Low importance 1 Normal importance 2 High importance |
| Icon | Yes | Internal data type. |
| In Folder | No | Text. Name of the folder that contains the Calendar item. |
| Location | Yes | Text. Location of a meeting or appointment. |
| Meeting Status | No | The following settings apply: 0 None 1 Meeting organizer 2 Tentatively accepted 3 Accepted 4 Declined 5 Not yet accepted |
| Message Class | No | Specifies the message class for the type of item. |
| Mileage | Yes | Text. |
| Modified | No | Date/Time. Last time the Calendar item was modified. |
| NetMeeting AutoStart | Yes | Yes/No. Specifies whether an online meeting starts immediately when the reminder appears. |
| NetMeeting Office Document Path | Yes | Text. Specifies the path of the Microsoft Office document used for online-meeting collaboration. |
| NetMeeting Organizer Email | Yes | Text. Email address of the online-meeting organizer. |
| NetMeeting Server | Yes | Text. Name of the NetMeeting server for the online meeting. |
| NetMeeting Type | No | The following settings apply: 0 NetMeeting 1 NetShow |
| NetMeeting URL | Yes | Text. The URL of the online meeting. |
| Notes | No | Text. Value of the text box of the appointment. |
| Online Meeting | Yes | Yes/No. |
| Online Meeting Type | Yes | The following settings apply: 0 NetMeeting 1 NetShow |
| Optional Attendees | No | Text. Names of optional attendees for a meeting or appointment. Multiple names are separated by semicolons. |
| Organizer | No | Text. Name of the organizer of a meeting or appointment. |
| Outlook Internal Version | No | For administrator use only. |
| Outlook Version | No | Text. Version of Outlook that the Calendar item is created in. |
| Read | No | Yes/No. Specifies whether the Calendar item has been marked as read. |
| Recurrence | No | The following settings apply: 0 None 1 Daily 2 Weekly 3 Monthly 4 Yearly |
| Recurrence Pattern | No | Text. Combination of the values of the Recurrence, Start, and End fields. |
| Recurrence Range End | No | Date/Time. Last date and time of a recurring Calendar item. |
| Recurrence Range Start | No | Date/Time. First date and time of a recurring Calendar item. |
| Recurring | No | Yes/No. Specifies whether the Calendar item recurs. |
| Remind Beforehand | Yes | Number. Minutes before the reminder runs prior to a meeting or appointment. |
| Reminder | Yes | Yes/No. If the start time for the meeting or appointment has already passed, the Reminder field cannot be set. |
| Reminder Override Default | Yes | Yes/No. If set to Yes, the Remind Beforehand, Reminder Sound, and Reminder Sound File fields are used to control the reminder for the item. If set to No, the reminders options on the Advanced tab of the Outlook Options dialog are used. (To open the Outlook Options dialog box, click the File tab and then click Options.) |
| Reminder Sound | Yes | Yes/No. Specifies whether to play the sound file as a reminder. |
| Reminder Sound File | Yes | Text. Path of the sound file to be played as a reminder. |
| Required Attendees | No | Text. Names of required attendees for a meeting or appointment. Multiple names are separated by semicolons. |
| Resources | No | Text. Names of resources for a meeting or appointment. Multiple names are separated by semicolons. |
| Response Requested | Yes | Yes/No. In a meeting request, specifies whether the recipient has been asked to respond. |
| Sensitivity | No | The following settings apply: 0 Normal 1 Personal 2 Private 3 Confidential |
| Show Time As | Yes | The following settings apply: 0 Free 1 Tentative 2 Busy 3 Out of Office |
| Size | No | Number. Number of bytes used by the Calendar item. |
| Start | Yes | Date/Time. Start time of a Calendar item. |
| Subject | Yes | Text. |
Standard fields in a contact
| Field | Edit in view | Data type and meaning |
|---|---|---|
| Account | Yes | Text. |
| Address Selected | Yes | Displays the address text that was entered into the Address field based on the value of the Address Selector field. |
| Address Selector | Yes | The following settings apply:Home BusinessOther |
| Anniversary | Yes | Date/Time. When the Anniversary field has a value, a Calendar item is attached to the contact, and the Attachment field is set to Yes. |
| Assistant's Name | Yes | Text. |
| Assistant's Phone | Yes | Text. |
| Attachment | No | Yes/No. Set to Yes when the Anniversary or Birthday field is a non-empty field. |
| Billing Information | Yes | Text. |
| Birthday | Yes | Date/Time. When the Birthday field has a value, a Calendar item is attached to the contact, and the Attachment field is set to Yes. |
| Business Address | Yes (Card view only) | Text. |
| Business Address City | Yes | Text. |
| Business Address Country | Yes | Text. |
| Business Address PO Box | Yes | Text. |
| Business Address Postal Code | Yes | Text. |
| Business Address State | Yes | Text. |
| Business Address Street | Yes (Card view only) | Text. |
| Business Fax | Yes | Text. |
| Business Home Page | Yes | Text. |
| Business Phone | Yes | Text. |
| Business Phone 2 | Yes | Text. |
| Callback | Yes | Text. |
| Car Phone | Yes | Text. |
| Categories | Yes | Text. Field used to group and find related items. Multiple categories are separated by commas. |
| Children | Yes | Text. |
| City | Yes | Text. |
| Company | Yes | Text. |
| Company Main Phone | Yes | Text. |
| Computer Network Name | Yes | Text. |
| Contacts | No | Text. Names of contacts linked to this item. Multiple names are separated by commas. |
| Country/Region | Yes | Text. |
| Created | No | Date/Time. The date and time the contact is created. |
| Customer ID | Yes | Text. |
| Department | Yes | Text. |
| No | Text. | |
| Email 2 | No | Text. |
| Email 3 | No | Text. |
| Email Selected | Yes | Displays the email address that was entered based on the value of the Email Selector field. |
| Email Selector | Yes | The following settings apply: 0 Email 1 Email 2 2 Email 3 |
| Email Display As | Yes | Text. Alternate text that represents the email address stored in the Email field. This text displays on the To line when addressing a message or appointment. |
| Email2 Display As | Yes | Text. Alternate text that represents the email address stored in the Email 2 field. This text displays on the To line when addressing a message or appointment. |
| Email3 Display As | Yes | Text. Alternate text that represents the email address stored in the Email 3 field. This text displays on the To line when addressing a message or appointment. |
| File As | No | Text. Value of the Full Name field, unless modified by the user. |
| First Name | Yes | Text. |
| Follow Up Flag | Yes | Text. |
| FTP Site | Yes | Text. FTP site name for the contact. |
| Full Name | Yes | Text. Value of the Title, First, Middle, Last, and Suffix fields of the item, separated by spaces. Any changes made to the Full Name field are reflected in its component fields. |
| Gender | Yes | The following settings apply: 0 Unspecified 1 Female 2 Male |
| Government ID Number | Yes | Text. |
| Hobbies | Yes | Text. |
| Home Address | Yes (Card view only) | Text. |
| Home Address City | Yes | Text. |
| Home Address Country | Yes | Text. |
| Home Address PO Box | Yes | Text. |
| Home Address Postal Code | Yes | Text. |
| Home Address State | Yes | Text. |
| Home Address Street | Yes (Card view only) | Text. |
| Home Fax | Yes | Text. |
| Home Phone | Yes | Text. |
| Home Phone 2 | Yes | Text. |
| Icon | Yes | Internal Data Type. |
| IM Address | Yes | Instant Messaging address. (Instant Messaging is a feature of the Microsoft MSN Messenger Service and Microsoft Exchange Instant Messaging Service.) |
| In Folder | Yes | Text. Name of the folder that contains the contact. |
| Initials | Yes | Text. |
| Internet Free-Busy Address | Yes | Text. Refers to the reading and publishing of a calendar user's free/busy map of events. The map is retrieved when a user plans a meeting. |
| ISDN | Yes | Text. Phone number for ISDN connection. |
| Job Title | Yes | Text. |
| Journal | Yes | Yes/No. Specifies whether activities are automatically recorded in the Journal for the contact. |
| Language | Yes | Text. |
| Last Name | Yes | Text. |
| Location | Yes | Text. |
| Mailing Address | Yes (Card view only) | Text. |
| Mailing Address Indicator | Yes | Yes/No. Indicates whether the address specified by the Address Selector field is the mailing address. |
| Manager's Name | Yes | Text. |
| Message Class | Text. Specifies the message class for the type of item. | |
| Middle Name | Yes | Text. |
| Mileage | Yes | Text. |
| Mobile Phone | Yes | Text. |
| Modified | No | Date/Time. Last date and time the contact was modified. |
| Nickname | Yes | Text. |
| Notes | No | Text. Value of the text box of the contact. |
| Office Location | Yes | Text. |
| Organizational ID Number | Yes | Text. |
| Other Address | Yes (Card view only) | Text. |
| Other Address City | Yes | Text. |
| Other Address Country | Yes | Text. |
| Other Address PO Box | Yes | Text. |
| Other Address Postal Code | Yes | Text. |
| Other Address State | Yes | Text. |
| Other Address Street | Yes (Card view only) | Text. |
| Other Fax | Yes | Text. |
| Other Phone | Yes | Text. |
| Outlook Internal Version | No | For administrator use only |
| Outlook Version | No | Text. Version of Outlook that the contact is created in. |
| Pager | Yes | Text. |
| Personal Home Page | Yes | Text. |
| Phone 1 Selected (through Phone 8 Selected) | Displays the phone number that was selected in the corresponding Phone Selector field. | |
| Phone 1 Selector (through Phone 8 Selector) | The following settings apply: Business, Home, Business Fax, Mobile, Radio, Car, Other, and ISDN | |
| PO Box | Yes | Text. |
| Primary Phone | Yes | Text. |
| Private | Yes | Yes/No. Indicates whether a specific contact is visible to others who have access to the Contacts folder. |
| Profession | Yes | Text. |
| Radio Phone | Yes | Text. |
| Read | No | Yes/No. Specifies whether the contact has been marked as read. |
| Referred By | Yes | Text. |
| Reminder | Yes | Yes/No. |
| Reminder Time | Yes | Date/Time. Date and time that a reminder is run for a contact. |
| Reminder Topic | Yes | Text. Caption displayed with reminder flag. |
| Sensitivity | No | The following settings apply: 0 Normal 1 Personal 2 Private 3 Confidential |
| Size | No | Number. Number of bytes used by the contact. |
| Send Plain Text Only | Yes | Text. |
| Spouse | Yes | Text. |
| State | Yes | Text. |
| Street Address | Yes (Card view only) | Text. |
| Subject | Yes | Text. Value of the Full Name field. If the Full Name field is empty, the value of the File As field is used. |
| Suffix | Yes | Text. Name suffix, such as Jr. or Ph.D. |
| Telex | Yes | Text. |
| Title | Yes | Text. Name title, such as Mr., Ms., or Mrs. |
| TTY/TDD Phone | Yes | Text. Phone number for TTY/TDD connection. |
| User Field 1 - 4 | Yes | Text. User-defined fields provided for compatibility with other programs. |
| Web Page | Yes | Text. |
| ZIP/Postal Code | Yes | Text. |
Standard fields in a distribution list
| Field | Edit in view | Data type and meaning |
|---|---|---|
| Categories | Yes | Text. Field used to group and find related items. Multiple categories are separated by commas. |
| Distribution List Name | Yes | Text. The name of the distribution list. |
| Icon | Yes | Internal data type. |
| In Folder | No | Text. Name of the folder that contains the distribution list item. |
| Message Class | No | Specifies the message class for the type of item. |
| Modified | No | Date/Time. Last time the distribution list item was modified. |
| Outlook Internal Version | No | For administrator use only. |
| Outlook Version | No | Text. Version of Outlook that the distribution list item is created in. |
| Sensitivity | No | The following settings apply: 0 Normal 1 Personal 2 Private 3 Confidential |
| Size | No | Number. Number of bytes used by the distribution list item. |
Standard fields in a Journal entry
| Field | Edit in view | Data type and meaning |
|---|---|---|
| Attachment | No | Yes/No. |
| Billing Information | Yes | Text. |
| Categories | Yes | Text. User-defined field used to group and find related items. Multiple categories are separated by commas. |
| Company | Yes | Text. |
| Contact | No | Text. Name of the contact the Journal entry is recorded for. |
| Contacts | No | Text. Names of contacts linked to this item. Multiple names are separated by commas. |
| Created | No | Date/Time. Date and time the Journal entry is created. |
| Do Not AutoArchive | Yes | Yes/No. Specifies whether to archive the Journal entry. |
| Duration | No | Duration. Saved as minutes. |
| End | Yes | Date/Time. End date and time set for the Journal entry. |
| Entry Type | No | Text. Type of entry made for the Journal entry. |
| Icon | Yes | Internal data type. |
| In Folder | No | Text. Name of the folder that contains the Journal entry. |
| Message Class | No | Text. Specifies the message class for the type of item. |
| Mileage | Yes | Text. |
| Modified | No | Date/Time. Last time the Journal entry was modified. |
| Notes | No | Text. First 255 characters in the body of the Journal entry. |
| Outlook Internal Version | No | For administrator use only. |
| Outlook Version | No | Text. Version of Outlook that the Journal entry is created in. |
| Read | No | Yes/No. Specifies whether the Journal entry has been marked as read. |
| Sensitivity | No | The following settings apply: 0 Normal 1 Personal 2 Private 3 Confidential |
| Size | No | Number. Number of bytes used by the Journal entry. |
| Start | Yes | Date/Time. Start time for the Journal entry. |
| Subject | Yes | Text. |
Standard fields in an email message
| Field | Edit in view | Data type and meaning |
|---|---|---|
| Attachment | No | Yes/No. |
| BCC | No | Text. Names in the Bcc box of a message. |
| Billing Information | Yes | Text. |
| Categories | Yes | Text. Field used to group and find related items. Multiple categories are separated by commas. |
| CC | No | Text. Names in the Cc box of a message. |
| Contacts | No | Text. Names of contacts linked to this item. Multiple names are separated by commas. |
| Conversation | No | Text. Value of the Subject field in the original message in a conversation. |
| Created | No | Date/Time. Date and time the message is created. |
| Defer Until | Yes | Date/Time. Date and time a message is to be delivered. The server delays delivery of the message. |
| Do Not AutoArchive | Yes | Yes/No. Specifies whether to archive the message. |
| Due By | Yes | Date/Time. Date and time the action associated with a Message Flag is set to be completed by. When a value is entered for Due By, the Flag Status field is set to 2. |
| Expires | Yes | Date/Time. Date and time a message expires. |
| Flag Status | Yes | The following settings apply: 0 Normal 1 Completed 2 Flagged |
| Follow Up Flag | Yes | Text. |
| From | No | Text. Names in the From box in a message. |
| Have Replies Sent To | No | Text. Names in the Have replies sent to box in a message. |
| Header status | No | Indicates the download state of the message. |
| Icon | Yes | Internal data type. |
| Importance | Yes | The following settings apply: 0 Low importance 1 Normal importance 2 High importance |
| In Folder | No | Text. Name of the folder that contains the message. |
| Junk Email type | Yes | Internal data type. |
| Message | No | Text. Value of the text box in a message. |
| Message Class | No | Specifies the message class for the type of item. |
| Message Flag | Yes | Text. Action associated with a Message Flag. When a value is entered for Message Flag, the Flag Status field is set to 2. |
| Mileage | Yes | Text. |
| Modified | No | Date/Time. Last date and time the message was modified. |
| Outlook Internal Version | No | For administrator use only. |
| Outlook Version | No | Text. Version of Outlook that the message is created in. |
| Read | No | True/False. Specifies whether the message has been marked as read. |
| Receipt Requested | No | Yes/No. Indicates whether message was sent with a read or delivery receipt requested. |
| Received | No | Date/Time. Date and time the message is received. |
| Relevance | Yes | Number. User-defined significance. |
| Remote Status | No | Specifies the status of Remote Mail header. The following settings apply: 0 None 1 Marked 2 Marked for download 3 Marked for copy |
| Retrieval Time | No | Duration. Specifies the time it takes to download the message with Remote Mail. Saved as minutes. |
| Sensitivity | No | The following settings apply: 0 Normal 1 Personal 2 Private 3 Confidential |
| Sent | No | Date/Time. Date and time the message is sent. |
| Size | No | Number. Number of bytes used by the message. |
| Subject | Yes | Text. |
| To | No | Text. Names in the To box in a message. |
| Tracking Status | No | Tracking status of a message. The following settings apply: 1 Delivered 5 Read 6 Not Read |
Standard fields in a note
| Field | Edit in view | Data type and meaning |
|---|---|---|
| Categories | Yes | Text. Field used to group and find related items. Multiple categories are separated by commas. |
| Color | Yes | The following settings apply: 0 Blue 1 Green 2 Pink 3 Yellow 4 White |
| Content | No | Text. Value of the text box of a note. |
| Created | No | Date/Time. Date and time the note is created. |
| Do Not AutoArchive | Yes | Yes/No. Specifies whether to archive the note. |
| Icon | Yes | Internal data type. |
| In Folder | No | Text. Name of the folder that contains the note. |
| Message Class | No | Text. Specifies the message class for the type of item. |
| Modified | No | Date/Time. Last date and time the note was modified. |
| Outlook Internal Version | No | For administrator use only. |
| Outlook Version | No | Text. Version of Outlook that the note is created in. |
| Read | No | Yes/No. Specifies whether the note has been marked as read. |
| Size | No | Number. Number of bytes used by the note. |
| Subject | No | Text. |
Standard fields in a task
| Field | Edit in view | Data type and meaning |
|---|---|---|
| % Complete | Yes | Percent. |
| Actual Work | Yes | Duration. Time spent on a task. Saved as minutes. |
| Assigned | No | The following settings apply: 0 Not assigned 1 Assigned by me 2 Assigned to me |
| Attachment | No | Yes/No. |
| Billing Information | Yes | Text. |
| Categories | Yes | Text. Field used to group and find related items. Multiple categories are separated by commas. |
| Company | Yes | Text. |
| Complete | Yes | Yes/No. Specifies whether the task is marked as completed. |
| Contacts | No | Text. Names of contacts linked to this item. Multiple names are separated by commas. |
| Conversation | No | Text. Value of the Subject field of the original task. |
| Created | No | Date/Time. Date and time the task is created. |
| Date Completed | Yes for non-recurring tasks. No for recurring tasks. | Date/Time. Date and time the task is completed. If the Date Completed field has a value, the Complete field is set to Yes, and the % Complete field is set to 100. |
| Do Not AutoArchive | Yes | Yes/No. Specifies whether to archive the task. |
| Due Date | Yes | Date/Time. |
| Icon | Yes | Internal data type. |
| In Folder | No | Text. Name of the folder that contains the task. |
| Message Class | No | Text. Specifies the message class of the type of item. |
| Mileage | Yes | Text. |
| Modified | No | Date/Time. Last date and time the task was modified. |
| Notes | Yes | Text. Value of the text box of the task. |
| Outlook Internal Version | No | For administrator use only. |
| Outlook Version | No | Text. Version of Outlook that the task is created in. |
| Owner | Yes, if task is in a public folder; otherwise, No. | Text. Owner of the task. |
| Priority | Yes | The following settings apply: 0 Low priority 1 Normal priority 2 High priority |
| Read | No | Yes/No. Specifies whether the task has been marked as read. |
| Recurring | No | Yes/No. Specifies whether the task recurs. |
| Reminder | No | Yes/No. Specifies whether a reminder has been set for the task. |
| Reminder Override Default | Yes | Yes/No. |
| Reminder Sound | Yes | Yes/No. Specifies whether to play the sound file as a reminder. |
| Reminder Sound File | Yes | Text. Path of the sound file to be played as a reminder. |
| Reminder Time | Yes | Date/Time. Date and time that a reminder is run for a task. |
| Request Status | No | The following settings apply: 0 No setting 1 Not responded 2 Accepted 3 Declined |
| Requested By | No | Text. In a task request, the person's name who assigned the task. |
| Role | Yes | Text. |
| Schedule+ Priority | Yes | Text. |
| Sensitivity | No | The following settings apply: 0 Normal 1 Personal 2 Private 3 Confidential |
| Size | No | Number. Number of bytes used by the task. |
| Start Date | Yes | Date/Time. Start date and time for the task. |
| Status | Yes | The following settings apply: 0 Not Started 1 In Progress 2 Completed 3 Waiting on someone else 4 Deferred |
| Subject | Yes | Text. |
| Team Task | Yes | Yes/No. |
| To | No | The owner of an assigned task. |
| Total Work | Yes | Duration. Time the task is expected to take. Saved as minutes. |
Standard fields in a post
| Field | Edit in view | Data type and meaning |
|---|---|---|
| Attachment | No | Yes/No. |
| Billing Information | Yes | Text. |
| Categories | Yes | Text. Field used to group and find related items. Multiple categories are separated by commas. |
| Conversation | No | Text. Value of the Subject field in the original item in a conversation. |
| Created | No | Date/Time. Date and time the message is created. |
| Defer Until | Yes | Date/Time. Date and time a message is to be delivered. The server delays delivery of the message. |
| Do Not AutoArchive | Yes | Yes/No. Specifies whether to archive the message. |
| Expires | Yes | Date/Time. Date and time a message expires. |
| From | No | Text. Names in the From box in a message. |
| Header status | No | Indicates the download state of the message. |
| Icon | Yes | Internal data type. |
| Importance | Yes | The following settings apply: 0 Low importance 1 Normal importance 2 High importance |
| In Folder | No | Text. Name of the folder that contains the message. |
| Message | No | Text. Value of the text box in a message. |
| Message Class | No | Specifies the message class for the type of item. |
| Mileage | Yes | Text. |
| Modified | No | Date/Time. Last date and time the message was modified. |
| Outlook Internal Version | No | For administrator use only. |
| Outlook Version | No | Text. Version of Outlook that the message is created in. |
| Read | No | True/False. Specifies whether the message has been marked as read. |
| Received | No | Date/Time. Date and time the message is received. |
| Remote Status | No | Specifies the status of Remote Mail header. The following settings apply: 0 None 1 Marked 2 Marked for download 3 Marked for copy |
| Retrieval Time | No | Duration. Specifies the time it takes to download the message with Remote Mail. Saved as minutes. |
| Sensitivity | No | The following settings apply: 0 Normal 1 Personal 2 Private 3 Confidential |
| Sent | No | Date/Time. Date and time the message is sent. |
| Size | No | Number. Number of bytes used by the message. |
| Subject | Yes | Text. |
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