Export content with the Microsoft Teams Export APIs

Article
11/01/2023
Applies to:

Microsoft Teams

Teams Export APIs allow you to export 1:1, group chat, meeting chats, and channel messages from Microsoft Teams. If your organization needs to export Microsoft Teams messages, you're able to extract them using Teams Export APIs. Chat Message represents an individual chat message within a channel or chat. The chat message can be a root chat message or part of a reply thread that is defined by the replyToId property in the chat message.

Here are some examples on how you can use these export APIs:

Example 1: If you enabled Microsoft Teams in your organization and want to export all the Microsoft Teams messages to date programmatically by passing the date range for a given user or team.
Example 2: If you want to programmatically export all user or team messages daily by providing a date range. Export APIs can retrieve all the messages created or updated during the given date range.
Example 3: If you want to programmatically export the links to Teams meeting recordings for a given meeting organizer, and then download the actual recordings.
Example 4: If you want to programmatically export the links to Teams meeting transcripts for a given meeting organizer, and then download the actual transcripts.

What is supported by the Teams Export APIs?

Bulk Export of Teams Message: Teams Export APIs support up to 200 RPS Per App Per tenant and 600 RPS for an Application, with these limits you should be able to bulk export of Teams messages.
Application Context: To call Microsoft Graph, your app must acquire an access token from the Microsoft identity platform. The access token contains information about your app and the permissions it has for the resources and APIs available through Microsoft Graph. To get an access token, your app must be registered with the Microsoft identity platform and be authorized by either a user or an administrator for access to the Microsoft Graph resources it needs.

If you're already familiar with integrating an app with the Microsoft identity platform to get tokens, see the Next Steps section for information and samples specific to Microsoft Graph.
Hybrid Environment: Export APIs support messages sent by users who are provisioned on Hybrid Environment (on-premises Exchange and Teams). Any messages that are sent by users who are configured for hybrid environment are accessible using Export APIs.
User Deleted Messages: Messages that are deleted by users from the Teams client can be accessed using export APIs up to 21 days from the time of deletion.
Message Attachments: Export APIs include the links to the attachments that are sent as part of messages. Using Export APIs you can retrieve the files attached in the messages.
Reactions: Export APIs support reactions initiated by a user on a Teams message. Reactions currently supported are heart, angry, like, sad, surprised, and laugh. In addition to Reactions, Export API also supports Reaction Edit History, which includes changes and updates made to a reaction on a message.
Shared Channel Messages: Export APIs support capturing messages from a Shared Channel.
Deleted Teams: Export API supports capturing messages from deleted Teams and deleted standard, private, and shared channels.
Deleted Users: Export API supports capturing messages for deleted users up to 30 days from the time the user was deleted. To find the list of deleted users, see Deleted Items.
Chat Message Properties: Refer to the complete list of properties that Teams Export APIs support.
Control Messages: Export API supports capturing control messages in addition to the user generated messages. Control Messages are system generated messages that appear on the Teams client and carry important information such as "User A added User B to the chat and shared all chat history" along with the timestamp. System messages enable the caller to have insights about events that happened in a team, a channel, or a chat. Refer to the list of control messages that Export API currently supports.

Note

Meeting related control messages are currently not supported by Export API.

Edited History: Provided that your tenant is setup with Teams Retention Policy, Export API supports capturing messages' edited history for individual & group chat, and posts, comments in Public & Shared channels.

To learn more about Teams Retention policy, see the Manage retention policies for Microsoft Teams for further details.

What isn't supported by the Teams Export APIs?

Teams Copilot Interactions & Microsoft 365 Chat: Export API doesn't support user to Copilot interaction messages and Microsoft 365 chat messages sent by the bot.

How to access Teams Export APIs

Example 1 is a simple query to retrieve all the messages of a user or team without any filters:

GET https://graph.microsoft.com/v1.0/users/{id}/chats/getAllMessages

GET https://graph.microsoft.com/v1.0/teams/{id}/channels/getAllMessages

Example 2 is a sample query to retrieve all the messages of a user or team by specifying date time filters and top 50 messages:

GET https://graph.microsoft.com/v1.0/users/{id}/chats/getAllMessages?$top=50&$filter=lastModifiedDateTime gt 2020-06-04T18:03:11.591Z and lastModifiedDateTime lt 2020-06-05T21:00:09.413Z

GET https://graph.microsoft.com/v1.0/teams/{id}/channels/getAllMessages?$top=50&$filter=lastModifiedDateTime gt 2020-06-04T18:03:11.591Z and lastModifiedDateTime lt 2020-06-05T21:00:09.413Z

Example 3 is a sample query to retrieve the links to all the available Teams meetings recordings of a user. Date-range filtering is supported. TOP n filter is supported similar to Chat messages:

GET https://graph.microsoft.com/v1.0/users/{id}/onlineMeetings/getAllRecordings?$filter=MeetingOrganizer/User/Id eq ‘{id}’

GET  https://graph.microsoft.com/v1.0/users/{id}/onlineMeetings/getAllRecordings(meetingOrganizerUserId='{userId}',startDateTime={startDateTime},endDateTime={endDateTime})

Example 4 is a sample query to retrieve the links to all the available Teams meetings transcripts of a user. Date-range filtering is supported. TOP n filter is supported similar to Chat messages:

GET https://graph.microsoft.com/v1.0/users/{id}/onlineMeetings/getAllTranscripts?$filter=MeetingOrganizer/User/Id eq ‘{id}’

GET https://graph.microsoft.com/v1.0/users/{id}/onlineMeetings/getAllTranscripts(meetingOrganizerUserId='{userId}',startDateTime={startDateTime},endDateTime={endDateTime})

Note

The API returns response with next page link in case of multiple results. For getting next set of results, simply call GET on the url from @odata.nextlink. If @odata.nextlink isn't present or null then all messages are retrieved.

Note

The order of messages in the response isn't guaranteed to be sorted by any datetime, such as createdDateTime nor lastModifiedDateTime.

Prerequisites to access Teams Export APIs

Microsoft Teams APIs in Microsoft Graph that access sensitive data are considered protected APIs. You can call these APIs as long as the requirements for accessing without a user are met.
Application permissions are used by apps that run without a signed-in user present; application permissions can only be approved by an administrator. The following permissions are needed:
- Chat.Read.All: enables access to all 1:1, Group chat, and meeting chat messages
- ChannelMessage.Read.All: enables access to all channel messages
- User.Read.All: enables access to the list of users for a tenant
- OnlineMeetingTranscript.Read.All: enables access to transcripts for all 1:n scheduled Teams meetings
- OnlineMeetingRecording.Read.All: enables access to recordings for all 1:n scheduled Teams meetings

License requirements for Teams Export APIs

Export API supports Security and Compliance (S+C) and general usage scenarios through a model query parameter. S+C scenarios (Model A) include seeded capacity and require an E5 subscription and general usage scenarios (Model B) are available for all subscriptions and is consumption only. For more information about seeded capacity and consumption fees, see Licensing and payment requirements for Microsoft Graph Teams APIs.

For Beta APIs, there are currently no Model A or Model B licensing or usage enforcements. However, this is subject to change in the future.

S+C/Model A scenarios

Restricted to applications performing security and/or compliance functions, users must have specific E5 licenses to use this functionality and receive seeded capacity. Seeded capacity is per user and is calculated per month and is aggregated at the tenant level. For usage beyond the seeded capacity, app owners are billed for API consumption. Model A can only access messages from users with an assigned E5 license.

Partner Name	Partner Solution
	Microsoft Teams Archiving and Compliance
	Proofpoint Content Capture for Microsoft Teams

General usage/Model B scenarios

Available for all non-S+C related scenarios, there are no license requirements or seeded capacity. When consumption meters become available, app owners are charged for all monthly API calls.

The following partners are certified. Your company may choose to work with any combination of these partners within your enterprise.

Partner Name	Partner Solution
	Microsoft Teams backup and recovery
	Microsoft Teams backup and recovery

Next steps

If you're a vendor seeking to join the certification program, fill out this form as the next step. If you need to provide more context and details, mail to MS Teams Ecosystem Team (TeamsCategoryPartner@microsoft.com).

Evaluation Mode (default)

No model declaration enables access to APIs with limited usage per each requesting application for evaluation purposes.

JSON representation

The following example is a JSON representation of the chat resource:

Namespace: microsoft.graph

{
 "id": "string (identifier)",
 "replyToId": "string (identifier)",
 "from": {"@odata.type": "microsoft.graph.identitySet"},
 "etag": "string",
 "messageType": "string",
 "createdDateTime": "string (timestamp)",
 "lastModifiedDateTime": "string (timestamp)",
 "deletedDateTime": "string (timestamp)",
 "subject": "string",
 "from": {
             "application": null,
             "device": null,
             "conversation": null,
             "user": {

                 "id": \[{"@odata.type": "microsoft.graph.user"}\],
                 "displayName": "User Name",

                 "userIdentityType": "aadUser"                }
         },
 "body": {"@odata.type": "microsoft.graph.itemBody"},
 "summary": "string",

 "chatId": \[{"@odata.type": "microsoft.graph.chat"}\]

 "attachments": \[{"@odata.type": "microsoft.graph.chatMessageAttachment"}\],
 "mentions": \[{"@odata.type": "microsoft.graph.chatMessageMention"}\],
 "importance": "string",
 "locale": "string",
 }

Note

For more information on chatMessage resource, see the chatMessage resource type article.

The following example is a JSON representation of the recording resource:

Namespace: microsoft.graph

{
 "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#Collection(meetingRecording)", 
 "@odata.count": 2, 
 "@odata.nextLink": "https://graph.microsoft.com/v1.0/users('{userId}')/onlineMeetings/getAllRecordings?$filter=MeetingOrganizer%2fUser%2fId+eq+%27{userId}%27&$skiptoken=MSMjMCMjTkNaYVNIQjVVbXRPYWxaV1dscGFWVGg1V2pOb1IxUXpRWGxrUm1oTFVrWmtTV1ZyYkhwUlZVWm9UMWR3VEdWWGRFTlJWVVpDVVZFOVBRPT0%3d", 
 "value":
   [ 
     { 
      "@odata.type": "#microsoft.graph.meetingRecording", 
      "id": "6263af16-b660-41d0-a17b-83fbd15a39c7", 
      "meetingId": "MSoxMjczYTAxNi0yMDFkRLTmOTUtODA5My0xYjdmOTliM2VkZWIqMCoqMTk6bWVldGluZ19aR1F3WTJZNE9XTXROekppWlMwME1XWTRMVGc0TWpBdE1BBXdOV1kzWlRsak9UTXlAdGhyZWFkLnYy", 
      "meetingOrganizerId": "{userId}", 
      "createdDateTime": "2022-08-03T20:43:36.2573447Z", 
      "recordingContentUrl":    "https://graph.microsoft.com/v1.0/users/{userId}/onlineMeetings/MSoxMjczYTAxNi0yMDFkLTRmOTUtODA4My0xYjdmOTliM2VkZWIqMCoqMTk6bWVldGluZ19aR1F3WTJZNE9XTXROekppWlMwME1XWTRMVGc0TWpBdE1ERXdOV1kzWlRsak9UTXlAdGhyZWFkLnYy/recordings/MSMjMCMjMGFjNmUwZTgtYmZjYy00NDQxLTk2MGYtZjllNjVhNjI0NzBh/content" 
     }, 
     { 
      "@odata.type": "#microsoft.graph.meetingRecording", 
      "id": "{recordingId}", 
      "meetingId": "{meetingId}", 
      "meetingOrganizerId": "{userId}", 
      "createdDateTime": "2022-08-03T20:44:11.2635254Z", 
      "recordingContentUrl": " https://graph.microsoft.com/v1.0/users/{userId}/onlineMeetings/{meetingId}/recordings/{recordingId}/content" 
      },
    ] 
   }

Where:

<id> represents a single recording.
<meetingId> represents a meeting or call identifier.
<meetingOrganizer/user/id> represents the organizer of the meeting.
<createdDateTime> indicates the start time of the meeting.
<recordingContentUrl> value indicates URL to the recording content.
Recordings are in MP4 format.
The average size of the recording content itself is about 350 MB on disk, based on averages we're seeing for meetings that are in range of 30 mins – 60 mins.
Results aren't guaranteed to be sorted by createdDateTime. However, in the case where multiple recordings are present for a single meeting, they'll share the same meetingId value. Additionally, the entries for the multiple recordings are correctly sequenced for the meeting in question.
Results are guaranteed to be present only after the associated meeting recordings are available. In other words, no additional polling for availability is required by the caller.

Paginating through the results will be supported as per current patterns in the Teams Export API. Pagination will be supported via the presence of @oData.nextLink property in the response. The nextLink property contains a skipToken value, as indicated below. If no skipToken is present, it means that there are no more results to retrieve in the current batch:

Request	Response	@nextLink	Comments
`/getAllRecordings`	Count: 10	`?skipToken=ABC`	Initial request without `skipToken`
`/getAllRecordings?skipToken=ABC`	Count: 10	`?skipToken=DEF`	`SkipToken` returned, request to get next page
`/getAllRecordings?skipToken=DEF`	Count: 7		No `skipToken`, no more data available

$top parameter will also be supported as per current patterns in the Teams Export API.
DeltaToken to enable change tracking and syncing scenarios is supported. For an overview and examples of existing delta queries, see Use delta query to track changes in Microsoft Graph data.
The following API can be used to get the actual recording content of the selected userId, meetingId and recordingId that was obtained in the response of the GET getAllRecordings API. It returns the content of the recording:

GET users('{userId}')/onlineMeetings('{meetingId}')/recordings('{recordingId}')/content

The following example is a JSON representation of the transcript resource:

Namespace: microsoft.graph

{
  "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#Collection(callTranscript)",  
  "@odata.count": 2, 
  "@odata.nextLink": "https://graph.microsoft.com/v1.0/users('{userId}')/onlineMeetings/getAllTranscripts?$filter=MeetingOrganizer%2fUser%2fId+eq+%27{userId}%27&$skiptoken=MSMjMCMjTkNaYVNIQjVVbXRPYWxaV1dscGFWVGg1V2pOb1IxUXpRWGxrUm1oTFVrWmtTV1ZyYkhwUlZVWm9UMWR3VEdWWGRFTlJWVVpDVVZFOVBRPT0%3d",  
  "value":
    [ 
      { 
       "@odata.type": "#microsoft.graph.callTranscript", 
       "id": "MSMjMCMjMGFjNmUwZTgtYmZjYy00NDQxLTk2MGYtZjllNjVhNjI0NzBh", 
       "meetingId": "MSoxMjczYTAxNi0yMDFkLTRmOTUtODA4My0xYjdmOTliM2VkZWIqMCoqMTk6bWVldGluZ19aR1F3WTJZNE9XTXROekppWlMwME1XWTRMVGc0TWpBdE1ERXdOV1kzWlRsak9UTXlAdGhyZWFkLnYy", 
       "meetingOrganizerId": "{userId}", 
       "transcriptContentUrl": "https://graph.microsoft.com/v1.0/users/{userId}/onlineMeetings/MSoxMjczYTAxNi0yMDFkLTRmOTUtODA4My0xYjdmOTliM2VkZWIqMCoqMTk6bWVldGluZ19aR1F3WTJZNE9XTXROekppWlMwME1XWTRMVGc0TWpBdE1ERXdOV1kzWlRsak9UTXlAdGhyZWFkLnYy/transcripts/MSMjMCMjMGFjNmUwZTgtYmZjYy00NDQxLTk2MGYtZjllNjVhNjI0NzBh/content", 
      "createdDateTime": "2022-08-03T20:43:36.6248355Z" 
      }, 
      { 
       "@odata.type": "#microsoft.graph.callTranscript", 
       "id": "{transcriptId}", 
       "meetingId": "{meetingId}", 
       "meetingOrganizerId": "{userId}", 
       "transcriptContentUrl": "https://graph.microsoft.com/v1.0/users/{userId}/onlineMeetings/{meetingId}/transcripts/{transcriptId}/content",   
       },
     ] 
    }

Where:

<id> represents a single recording.
<meetingId> represents a meeting or call identifier.
<meetingOrganizer/user/id> represents the organizer of the meeting.
<createdDateTime> indicates the start time of the meeting.
<transcriptContentUrl> value indicates URL to the transcript content.
Transcript content, by default, will be in VTT format. But, using an Accept header value of application/vnd.openxmlformats-officedocument.wordprocessingml.document, DOCX format can also be obtained.
The average size of the transcript content itself in JSON/VTT format is about 300 KB, based on averages we're seeing for meetings that are in range of 30 mins – 60 mins.
Results aren't guaranteed to be sorted by createdDateTime. However, in the case where multiple recordings are present for a single meeting, they will share the same meetingId value. Additionally, the entries for the multiple recordings will be correctly sequenced for the meeting in question.
Results are guaranteed to be present only after the associated meeting recordings are available. In other words, no additional polling for availability is required by the caller.

Paginating through the results will be supported as per current patterns in the Teams Export API. Pagination will be supported via the presence of @oData.nextLink property in the response. The nextLink property will contain a skipToken value, as indicated below. If no skipToken is present, it means that there are no more results to retrieve in the current batch:

Request	Response	@nextLink	Comments
`/getAllTranscripts`	Count: 10	`?skipToken=ABC`	Initial request without `skipToken`
`/getAllTranscripts?skipToken=ABC`	Count: 10	`?skipToken=DEF`	`SkipToken` returned, request to get next page
`/getAllTranscripts?skipToken=DEF`	Count: 7		No `skipToken`, no more data available

$top parameter will also be supported as per current patterns in the Teams Export API.
DeltaToken to enable change tracking and syncing scenarios is supported. For an overview and examples of existing delta queries, see Use delta query to track changes in Microsoft Graph data
The following API can be used to get the actual transcript content of the selected userId, meetingId and transcriptId that was obtained in the response of the GET getAllTranscripts API. It returns the content of the recording.

GET users('{userId}')/onlineMeetings('{meetingId}')/transcripts('{transcriptId}')/content

For more information, see Use Graph APIs to fetch transcript.

Export API filters

Export API hosted on the Teams Graph Service gets all user messages from the Substrate user mailbox using users/{userId}/chats/getAllMessages. Export API retrieves both sent and received messages for a user which leads to export of duplicate messages when calling the API for all users in the chat thread.

Export API has filter parameters that help optimize the messages returned for a chat thread. The API GET supports new filter parameters that allow a way to extract messages based on the sent user, bot, application and system event messages. The filter parameter supports messages sent by the following:

users (multiple user Ids supported in the same request)
applications (bots, connectors etc.)
anonymous users
federated users (external access users)
system event messages (control messages)

These parameters are part of the request’s $filter. If none of these parameters are present in the request, the messages from all the users present in the specified user chats will be returned.

The filtering scenarios that are supported are as follows:

$filter=from/application/applicationIdentityType eq '<appType>' (bots/tenantBots/connectors, etc.)  
  
$filter=from/user/id eq '<oid>' (any number of id filters)  
  
$filter=from/user/userIdentityType eq 'anonymousGuest'  
  
$filter=from/user/userIdentityType eq 'federatedUser' (guest/external)  
  
$filter=from/application/applicationIdentityType eq '<appType>' or from/user/id eq '<oid>' (sent by app or userid)  
  
$filter=from/application/applicationIdentityType eq '<appType>' or from/user/userIdentityType eq 'anonymousGuest' (sent by app or anonymous)  

$filter=from/application/applicationIdentityType eq '<appType>' or from/user/userIdentityType eq 'federatedUser' (sent by app or federated)  
  
$filter=from/application/applicationIdentityType eq '<appType>' or from/user/userIdentityType eq 'anonymousGuest' or from/user/userIdentityType eq 'federatedUser' (sent by app, anonymous or federated)  
  
$filter=from/user/id eq '<oid>' or from/user/userIdentityType eq 'anonymousGuest' (sent by any number of userid or anonymous)  
  
$filter=from/user/id eq '<oid>' or from/user/userIdentityType eq 'federatedUser' (sent by any number of userid or federated)  

$filter=from/application/applicationIdentityType eq '<appType>' or from/user/id eq '<oid>' or from/user/userIdentityType eq 'anonymousGuest' or from/user/userIdentityType eq 'federatedUser' (sent by any number of userid or federated or anonymous)
 
$filter=from/application/applicationIdentityType eq '<appType>' or from/user/id eq '<oid>' or from/user/userIdentityType eq 'anonymousGuest' or from/user/userIdentityType eq 'federatedUser' (sent by any number of userid or federated or anonymous) or messsageType eq 'systemEventMessage'

(<any of the previous filters>) and (lastModifiedDateTime+gt+<date>+and+lastModifiedDateTime+lt+<date>)

The query returns messages sent by the specified user if from/user/id eq ‘{oid}’ is present.
The query returns messages sent by the federated users that are part of the user chats, if from/user/userIdentityType eq ‘federatedUser’ is present.
the query returns messages sent by the specified application type if from/application/applicationIdenitytyType eq '{appType}' is present.
the query returns messages sent by the system if messageType eq 'systemEventMessage' is present

These parameters can be combined between them using the OR operators as well as by combining with the lastModifiedDateTime $filter parameter.

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Export content with the Microsoft Teams Export APIs

What is supported by the Teams Export APIs?

What isn't supported by the Teams Export APIs?

How to access Teams Export APIs

Prerequisites to access Teams Export APIs

License requirements for Teams Export APIs

S+C/Model A scenarios

General usage/Model B scenarios

Next steps

Evaluation Mode (default)

JSON representation

Export API filters

Feedback

Additional resources