Governance overview and guidance
Microsoft Fabric governance and compliance provides a set of capabilities that help you manage, protect, monitor, and improve the discoverability of your organization's sensitive information, so as to gain and maintain customer trust and to meet data governance and compliance requirements and regulations. Many of these capabilities are built in and included with your Microsoft Fabric license, while some others require additional licensing from Microsoft Purview.
This article describes at a high level the main features and components that help you govern your organization's data estate, and includes some guidance regarding taking advantage of the capabilities these features and components offer. It also provides links to more detailed information about each feature and component.
*Requires additional licensing
Manage your data estate
This section describes some of the main features you can use to help manage your data estate.
Admin portal
The Microsoft Fabric admin portal is a centralized place that allows your organization's administrators to control your overall Fabric estate. This includes settings that govern Microsoft Fabric. For example, you can make changes to tenant settings, govern capacities, domains, and workspaces, and control how users interact with Microsoft Fabric. To provide flexibility, some aspects of administration and governance can be delegated to capacities, domains, and workspaces so the respective admins can manage them in their scope.
For more information about the admin portal, see What is the admin portal?.
Guidance: Platform/IT owners should have access to the admin portal. They can define domains, and delegate domain and capacity management to domain and capacity owners as best suits your organizational needs.
Tenant, domain, and workspace settings
Tenant, domain, and workspace admins each have settings within their scope that they can configure to control who has access to certain functionalities at different levels. Some tenant-level settings can be delegated to domain and capacity admins.
For more information, see About tenant settings, Configure domain settings, and Workspace settings.
Guidance: Fabric admins should define tenant-wide settings, leaving domain admins to override delegated settings as needed. Individual teams (workspace owners) are expected to define their own more granular workspace-level controls and settings.
Domains
Domains are a way of logically grouping together all the data in an organization that is relevant to particular areas or fields, for example, by business unit. One of the most common uses for domains is to group data by business department, making it possible for departments to manage their data according to their specific regulations, restrictions, and needs.
Grouping data into domains and subdomains enables better discoverability and governance. For instance, in the OneLake data hub, users can filter content by domain in order find content that is relevant to them. With respect to governance, some tenant-level settings for managing and governing data can be delegated to the domain level, thus allowing domain-specific configuration of those settings.
For more information, see Domains.
Guidance: Business and enterprise architects should design the organization's domain setup, while Fabric admins should implement this design by creating domains and subdomains and assigning domain owners. Preferably, center of excellence (COE) teams should be part of this discussion to align the domains with the overall strategy of the organization.
Workspaces
Teams in organizations use workspaces to create Fabric items and collaborate with each other. These workspaces can be assigned to teams or departments based on governance requirements and data boundaries. How exactly workspace assignment is done depends on internal team structure and how the teams want to handle their Fabric items (for example, do they need one or many workspaces).
Guidance: For development purposes, a best practice is to have isolated workspaces per developer, so that they can work on their own without interfering with the shared workspace. Fabric admins are expected to define who has permission to create workspaces. Workspace admins are expected to define Spark environments that can be reused by users. For further information about best practices, see Best practices for lifecycle management in Fabric.
Capacities
Capacities are the compute resources used by all Fabric workloads. Based on organizational requirements, capacities can be used as isolation boundaries for compute, chargebacks etc.
Guidance: Split up capacities based on the requirements of the environment, for example, development/test/acceptance/production (DTAP). This makes for better workload isolation and chargeback.
Metadata scanning
Metadata scanning facilitates governance of your organization's Microsoft Fabric data by making it possible for cataloging tools to catalog and report on the metadata of all your organization's Fabric items. It accomplishes this using a set of Admin REST APIs that are collectively known as the scanner APIs. The scanner APIs extract metadata such as item name, ID, sensitivity, endorsement status, etc.
For more information, see Metadata scanning.
Secure, protect, and comply
Data security and having a compliant data platform are important for making sure that your data stays safe and is not compromised. For details about network security, access control, and encryption, see the Security overview.
Fabric leverages Microsoft Purview for protecting sensitive data and helping ensure compliance with data privacy regulations and requirements.
Privacy
The first phase of any data protection strategy is to identify where your private data sits. This is considered one of the most challenging but important steps towards making sure you can protect your data at the source. The following sections describe capabilities Fabric provides to help your organization meet this challenge.
Data security
To make sure data in Fabric is secure from unauthorized access and stays compliant with data privacy requirements, you can use sensitivity labels from Microsoft Purview Information Protection in combination with built-in Fabric capabilities to manually or automatically tag your organization's data. Purview Audit then captures audit trails on activities performed in Fabric. This includes capturing user activities in the Fabric tenant, such as Lakehouse access, Power BI access, Spark activities, data factory activities, logins, etc.
Purview Information Protection
Information protection in Fabric enables you to discover, classify, and protect Fabric data using sensitivity labels from Microsoft Purview Information Protection. Fabric provides multiple capabilities, such as default labeling, label inheritance, and programmatic labeling, to help achieve maximal sensitivity label coverage across your entire Fabric data estate. Once labeled, data remains protected even when it's exported out of Fabric via supported export paths. Compliance admins can monitor activities on sensitivity labels in Microsoft Purview Audit.
For more information, see Information Protection in Microsoft Fabric.
Guidance: Sensitivity labels from Microsoft Purview Information Protection and their associated label policies should be specified at an organizational level and be valid for the whole organization.
Purview Data Loss Prevention
Purview DLP policies for Fabric and Power BI automatically detect sensitive information as it is uploaded into DLP-supported item types in your Fabric tenant, and help you take risk remediation actions so that your organization stays compliant with governmental and industry regulations.
Compliance and security administrators receive audit logs for every DLP detection. The audit logs give them further visibility into business-critical data and its location within the tenant. They can set up alerts that will be automatically generated whenever sensitive information is detected in a DLP-supported item. They can also create customized messages to users to help guide them about how to deal with sensitive data. For example, admins could configure a message that would be sent to the Fabric data owner whenever proprietary information is detected in their data, explaining that this information is internal and shouldn't be shared externally.
For more information, see Get started with Data loss prevention policies for Fabric and Power BI.
Securing items in a workspace
Organizational teams can have individual workspaces where different personas collaborate and work on generating content. Access to the items in the workspace is regulated via workspace roles assigned to users by the workspace admin.
Guidance: Data owners should recommend users who could be workspace administrators. These could be team leads in your organization, for example. These workspace administrators should then govern access to the items in their workspace by assigning appropriate workspace roles to users and consumers of the items.
Securing data in Fabric items
Along with the broad security that gets applied at the tenant or workspace level, there are other data-level controls that can be deployed by individual teams to manage access to individual tables, rows, and columns. Fabric currently provides such data-level control for SQL analytics endpoints, warehouses, Direct Lake, and KQL Database.
Guidance: Individual teams are expected to apply these additional controls at the item and data level.
Auditing
To mitigate the risks of unauthorized access and use of your Fabric data, Fabric administrators and compliance teams in your organizations can track and investigate user activity on Fabric items using Purview Audit, which is available in the Purview compliance portal. Many companies also need these audit logs for regulatory requirements, which often mandate storing audit logs for forensic investigation and potential data regulation violations.
Guidance: Fabric administrators and compliance teams should be made aware that Fabric item-level audits are logged in Purview Audit and can be used for analysis.
Certifications
Microsoft Fabric has HIPPA BAA, ISO/IEC 27017, ISO/IEC 27018, ISO/IEC 27001, and ISO/IEC 27701 compliance certifications. To learn more, see Fabric compliance offerings.
Encourage data discovery, trust, and use
Fabric provides built-in capabilities to help users find and use reliable, quality data.
OneLake data hub
The OneLake data hub makes it easy to find, explore, and use the Fabric data items in your organization that you have access to. It provides information about the items and entry points for working with them. Filtering and search options make it easier to get to relevant data.
For more information, see Discover data items in the OneLake data hub.
Guidance: Carefully defining and setting up domains is essential for creating an efficient experience in the data hub. Carefully defined domains help set the context for teams and make for better definition of boundaries and ownership. Mapping workspaces to domains is key to helping implement this in Fabric.
Endorsement
Endorsement is a way to make trustworthy, quality data more discoverable. Organizations often have large numbers of Microsoft Fabric items - data, processes, and content - available for sharing and reuse by their Fabric users. Endorsement helps users identify and find the trustworthy high-quality items they need. With endorsement, item owners can promote their quality items, and organizations can certify items that meet their quality standards. Endorsed items are then clearly labeled, both in Fabric and in other places where users look for Fabric items. Endorsed items are also given priority in some searches, and you can sort for endorsed items for in some lists. In the Microsoft Purview hub, admins can get insights about their organization's endorsed items in order to better drive users to quality content.
For more information, see Endorsement.
Guidance: Certification enablement should be delegated to domain admins, and the domain admins should authorize data owners and producers to be able to certify the items they create. The data owners and producers should then always certify their items that have been tested and are ready for use by other teams. This helps separate low-quality, nontrusted items from trusted, ready-to-use assets. It also makes these trusted assets easier to find. In addition, data consumers should be educated about how to find trusted assets, and encouraged to use only certified items in their reports and other downstream processing.
Tags
Tags are configurable text labels that can be applied to Fabric items to enhance item discoverability and use. Fabric administrators can define a set of tags that data owners can use to categorize their items. Once tags have been applied to items, data consumers can view, search, and filter by the applied tags across the various Fabric experiences.
For more information, see Tags in Microsoft Fabric.
Data lineage and impact analysis
In modern business intelligence projects, understanding the flow of data from a data source to its destination is a complex task. Questions like "What happens if I change this data?" or "Why isn't this report up to date?" can be hard to answer. They might require a team of experts or deep investigation to understand. Lineage helps users understand the flow of data by providing a visualization that shows the relations between all the items in a workspace. For each item in the lineage view, you can display an impact analysis that shows what downstream items would be affected if you made changes to the item.
For more information, see Lineage and Impact analysis.
Guidance: We recommend using proper and consistent naming conventions for items. This can help while looking at lineage information.
Purview for governance across the org
Microsoft Purview offers solutions for protecting and governing data across an organization's entire data estate. The integration between Purview and Fabric makes it possible to use some of Purview's capabilities to govern and monitor your Fabric data in the context of your organization's entire data estates.
The data governance capabilities offered on Fabric via Purview's live view (preview) are described in the following sections. See also Use Microsoft Purview to govern Microsoft Fabric.
Data curation
Data curation in your organization involves gathering metadata information, lineage information, and others from all sources that your organization uses. These could be on-premises, third-party clouds, third-party products and services, or CRM systems to name a few. This extraction process is also referred to as scanning in Purview. All information is retrieved using built-in scanners in Purview that scan your organization's data estate to collect this information. In Purview this is executed by Data Map.
Data Map
Purview has a scanning engine that can scan and fetch metadata from disparate sources and populate Purview's data map. Purview exposes this metadata via Atlas APIs so that it can be consumed by external services or ISVs. Data Map also interacts with Fabric and gets its metadata populated internally, so that business users can search, find, and use these data products to build their insights. Currently, data consumers can look at all Fabric workspaces they have viewer access to. This is known as live view. On top of this, manual scans can be executed on all Fabric Items from Purview, where item level metadata is picked and made available for use in Purview. This is only available for the enterprise tier. Currently you can have lineage on an item level.
Data discovery in Purview
Data consumers who work with your data should be able to search and find the relevant data. Purview helps here by providing concepts of domains. Business-friendly terminology and groupings make it more relevant and easier to search for data which teams are interested in, based on terms they're familiar with. This also blends well with the data mesh architectural pattern. Data catalog is the application layer in Purview that helps teams search for data.
Guidance: Enterprise and business architecture teams should define domains and also a persona mapping between business and technical players to make roles and responsibilities clear. These definitions must be in line with the domain definitions in Fabric.
Data Catalog in Purview
Purview Data Catalog exposes the metadata captured from all sources feeding your data platform. With Data Catalog, customers can search for the data and items they're interested in working with without having to know which systems are holding your data. All Fabric item metadata is available inside Purview.
Monitor, uncover, get insights, and act
Monitoring hub
The Microsoft Fabric monitoring hub enables users to monitor Fabric activities from a central location. Any Fabric user can use the monitoring hub, however, the monitoring hub displays activities only for Fabric items the user has permission to view.
For more information, see Use the Monitoring hub.
Guidance: This capability should be exposed to developers and team members for monitoring scheduled workloads (such as a data flow or pipeline refresh), a Spark run, a data warehouse query, etc.
Capacity metrics
Guidance: Platform owners and users with platform administrator roles should be aware of this feature and use it to monitor usage and consumption. For more information, see What is the Microsoft Fabric Capacity Metrics app?.
Purview hub
Microsoft Purview hub is a centralized page in Fabric that helps Fabric administrators and data owners manage and govern their Fabric data estate. For administrators and data owners, the hub offers reports that provide insights about their Fabric items, particularly with respect to sensitivity labeling and endorsement. The hub also serves as a gateway to more advanced Purview capabilities such as Information Protection, Data Loss Prevention, and Audit. For more information, see Microsoft Purview hub.
Guidance: Data stewards and owners should be made aware of the Fabric's Purview hub and what it provides in terms of getting insights about your organization's sensitive and endorsed data.
Admin monitoring
The admin monitoring workspace provides admins with monitoring capabilities for their organization. Using the admin monitoring workspace resources, admins can perform security and governance tasks such as audits and usage checks. For more information, see What is the admin monitoring workspace?.
Guidance: We recommend that platform owners/Fabric administrators use this feature to gain an overall view of the Fabric platform.