(JPN) Set up and calculate the bank payment fees for a vendor
Important
This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.
Applies To: Microsoft Dynamics AX 2012
When a company makes a payment to a vendor, the bank payment fees can be paid by the company or by the vendor. You can set up Microsoft Dynamics AX so that each time the company pays the vendor, the bank payment fees are automatically deducted from the payment. Follow the steps in this topic to set up and calculate the bank payment fees for a vendor.
Note
This topic does not apply to versions of Microsoft Dynamics AX 2012 prior to cumulative update 6 for AX 2012 R2.
Prerequisites
The following table shows the prerequisites that must be in place before you start.
Category |
Prerequisite |
|---|---|
Related setup task |
Set up bank groups. For more information, see (JPN) Bank groups (modified form). |
Ensure that you have set up bank codes and branch codes. For more information, see (JPN) Set up bank codes and branch codes for a bank group. |
1. Indicate that the vendor pays the bank payment fees
Use the Vendors form to set up a vendor account so that the vendor pays the bank payment fees. When the vendor pays the bank payment fees, the bank payment fee amount is automatically deducted from the amount that is paid to the vendor.
To set up a vendor account so that the vendor pays the bank payment fees, follow these steps:
Click Accounts payable > Common > Vendors > All vendors.
Double-click a vendor account or create a vendor account. For more information, see Create a vendor account and (JPN) Vendors (modified form).
On the Payment FastTab, select the Vendor pays payment fee check box.
Note
If you do not select the Vendor pays payment fee check box, the bank payment fees are paid by the company.
2. Create a rule to calculate bank payment fees
Use the Bank rules for payment fee form to create a payment rule to be used to calculate bank payment fees that are deducted from the payment that the company makes to the vendor.
To create a bank rule, follow these steps:
Click Accounts payable > Setup > Payment > Bank rules for payment fee.
Press Ctrl+N or click New to create a bank rule.
In the ID field, type a short descriptor that identifies the bank rule. You select this descriptor when you set up the payment fee in the Payment fee setup form.
In the Name field, type a description for the bank rule.
On the General FastTab, add one or more of the following filters to create the bank rule.
Field
Description
Third party bank group
Select a filter value for the third-party bank group that is used in the bank rule. For example, you can select the bank code or the branch code for the third-party group.
Relationship
Select the operator that indicates the relationship between the third-party bank group and the company bank group.
Value
Assign a filter to compare the value in the Value field against the value that is selected in the Third party bank group field when calculating the bank payment fees. For example, to create a bank rule that applies to a particular bank that has a bank code of 001, select Bank code in the Third party bank group field, select = in the Relationship field, and then enter 001 in the Value field.
Company bank group
Select a filter value for the company bank group that is used in the bank rule. For example, to apply this rule when your bank and the vendor bank are different, select Bank code in the Third party bank group and Company bank group fields, and then select <> in the Relationship field.
3. Set up a payment fee
After creating the bank rule, use the bank rule to set up a payment fee in the Payment fee form. The payment fee amounts are set up for banks, methods of payment, payment specifications, calculation methods, and consumption tax.
To set up a payment fee, follow these steps:
Click Accounts payable > Setup > Payment > Payment fee.
Create a payment fee record. For more information see Vendor payment fee (form).
In the Account field, select the ledger account that is used to post the bank payment fee that is paid by the company.
In the Payment fee account field, update the ledger account that is used to post the bank payment fee that is paid by a vendor.
Click Payment fee setup to open the Payment fee setup form, where you can set up banks, methods of payment, payment specifications, calculation methods, and consumption tax. For more information, see Vendor payment fee setup (form).
On the Overview tab, in the Bank rule ID for payment fee field, select the identification code for the bank rule to apply to the bank payment fee.
On the General tab, in the Fee field group, in the Percentage/Amount field, select Amount.
In the Fee amount field, enter the bank payment fee amount.
In the Currency field, enter the currency code for the fee amount.
In the Method of payment field, specify the payment method for managing electronic payments.
In the Administration field group, in the Currency field, enter the currency for the payment.
On the General tab, in the Minimum field, enter the minimum transaction amount on which the bank payment fee is calculated.
In the Maximum field, enter the maximum transaction amount on which the bank payment fee is calculated.
Specify other details, if required.
4. Create and post a payment journal for the vendor who pays the bank payment fees
Use the Payment journal form to create and post a payment for the vendor who pays the bank payment fees.
To create a payment journal, follow these steps:
Click Accounts payable > Journals > Payments > Payment journal.
Create a payment journal, and then create a payment journal line for the payment amount to pay to the vendor. For more information, see Create and validate journals and journal lines and Journal voucher - Vendor payment journal (form).
In the Offset account field, enter the offset account for the transaction.
In the Method of payment field, select a method of payment.
On the Bank tab, in the Account identification field, enter the vendor bank account. On the Payment fee tab, the bank fee amount is automatically calculated based on the values in the Method of payment, Offset account, and Account identification fields.
Note
The Vendor pays payment fee check box is selected for the vendor. A selected check box indicates that the bank payment fees are paid by the vendor.
On the Bank tab, in the Account identification field, select a different vendor bank account, if required. The bank fee is recalculated based on the payment fee amount for the new vendor bank account.
Click Inquiries > Payment fee summary to open the Vendor payment fee form, where you can view a summary of the payment amount. You can also view the total payment amount and the bank payment fee amount for each voucher.
Note
If the invoice amount is less than the payment fee, you can clear the Vendor pays payment fee check box on the Payment fee tab in the Journal voucher form so that you can pay the payment fees to the bank. Alternatively, you can remove the payment from the payment journal.
Click Functions > Generate payments to generate the payment for the vendor.
Click Post > Post to post the payment.