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The quantity can't be reduced when a sales order is canceled

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Error code: SYS138831

Symptoms

The system shows the following error message:

The quantity cannot be reduced. The number of inventory transactions on order is too low because the quantity or part of it is referenced by an output order or a production order or is marked against other transactions.

Cause

If work is associated with a sales order, you can't cancel the sales order until the work is canceled and reversed. This requirement applies even if the work that is associated with the sales order is closed.

Resolution

To fix this issue, complete the following tasks:

  1. Cancel open work.
  2. Delete the load.
  3. Reduce the picked quantity.

Cancel open work

To cancel open work, follow these steps.

  1. Go to Warehouse management > Periodic tasks > Clean up > Cancel work.
  2. In the Work ID field, specify the ID of the work that you want to cancel, and that currently has a Work status value of Open, In progress, Canceled, Combined, or Closed.
  3. Select OK.
  4. Select Yes to confirm that you want to cancel the work.

Delete the load

To delete a load, follow these steps.

  1. Go to Sales and marketing > Sales orders > All sales orders.
  2. Open the relevant sales order.
  3. On the Sales order lines FastTab, select Warehouse > Work details.
  4. On the Work page, on the Action Pane, on the Work tab, in the Work group, select Cancel work.
  5. Confirm that the Work status field is set to Canceled.
  6. Close the Work page.
  7. On the sales order details page, on the Sales order lines FastTab, select Warehouse > Load details.
  8. On the Action Pane, select Delete.
  9. Select Yes to confirm that you want to delete the load.
  10. Close the Load page.

Reduce the picked quantity

After all work has been canceled, follow these steps to reduce the picked quantity.

  1. Go to Sales and marketing > Sales orders > All sales orders.
  2. Open the relevant sales order.
  3. On the Sales order lines FastTab, select Update line > Pick from the toolbar.
  4. On the Pick page, in the Transactions section, select the line where the Issue status field is set to Picked.
  5. In the Transactions section, select Add picking line from the toolbar.
  6. In the Picking lines section, select Confirm pick all from the toolbar.
  7. Close the Pick page.
  8. On the sales order details page, on the Action Pane, on the Sales order tab, in the Maintain group, select Cancel.
  9. Select Yes to confirm that you want to cancel the sales order.