Introduction to functional locations

This article provides an overview of functional locations in Asset Management. Functional locations are elements of a technical structure, such as the functional units in a system. Functional locations are created hierarchically, and you install assets on them. The setup of functional locations in your company depends on the company's requirements.

Here are some examples of how you can use functional locations:

• Functional – The functional locations can be user-oriented and used to manage assets that have similar behavior.
• Process-related – The functional locations can be workflow-oriented.
• Spatial – The functional locations can represent geographical locations or sites.

Each functional location is managed independently in Asset Management. Here are some of the useful features of functional locations:

• Set up functional location specifications.
• Set up asset specification requirements.
• Set up maintenance sequences for preventive and reactive maintenance.
• Manage installed assets.
• Track active requests and work orders that are related to installed assets.
• Track faults that are registered on assets.
• Track maintenance costs on the assets that are related to a functional location at any given time.

Functional locations provide traceability of assets in relation to requests, work orders, fault registrations, condition assessments, production stop registrations, and asset counter registrations.

Note

Even if an asset is installed on various functional locations during its lifetime, the costs can be related to each location. In other words, asset costs are always related to the functional location that the asset was installed on at a given time.

Functional locations are not flexible. Therefore, after you set up a functional location hierarchy, you can't move locations around in it.

After you create a functional location hierarchy, the next step is to install assets on it. Learn more in Install assets on functional locations.

All functional locations

Select Asset management > Functional locations > All functional locations to open the All functional locations list page. This page shows all functional locations and some of the information that is related to each. To view only active functional locations, select Active functional locations. To view only the functional locations that you're related to as a worker, select My active functional locations. (This relation is set up on the Workers page. Learn more in Maintenance workers and worker groups.)

On the All functional locations list page, select a link in the Functional location column to view the details of the selected record. To edit the functional location, select the Edit button. The details view shows detailed information that is related to the location. It also includes a Related information pane on the right. This pane shows the functional location hierarchy. You can expand and collapse the Related information pane.

The buttons on the Action Pane are organized on tabs. The following table briefly describes the buttons that are related to Asset Management.

Button name	Description
Edit	Switch between edit mode and view mode for the page.
New	Create a new functional location.
Delete	Delete the selected functional location.
Rename	Rename the selected functional location.
Copy functional location structure	Copy the functional location hierarchy.
Install asset	Install an asset, including child assets, on the functional location.
Replace asset	Replace the asset hierarchy with another asset hierarchy on the functional location.
Cost control	Open the Functional location cost control page, where you can do a cost calculation for the selected functional location.
Hour control	Open the Functional location hour control page, where you can do a cost calculation for the selected functional location.
Assets	Open the All assets page, where you can view a list of assets that are related to the selected functional location.
Requests	Open the Active requests page, where you can view a list of requests that are related to the selected functional location.
Work orders	Open the Active work orders page, where you can view a list of work orders that are related to the selected functional location.
Faults	Open the Asset faults page, where you can view a list of asset fault registrations that are related to the selected functional location.
Update functional location state	Update the stage of the selected functional location.
Lifecycle state log	View a log that shows the stages of the selected functional location.