Configure product catalog settings

Configure the settings to change the seller experience while selecting products from the catalog.

License and role requirements

Requirement type	You must have
License	Dynamics 365 Sales Premium or Dynamics 365 Sales Enterprise More information: Dynamics 365 Sales pricing
Security roles	System Administrator More information: Predefined security roles for Sales

Configure the settings

You can configure the product catalog settings to change the experience sellers have when they select products from the catalog. For example, you can choose whether they must select a price list when creating an opportunity, quote, invoice, or order.

To allow a security role to create products, you must assign the Create permission for the Product entity to the security role. Products can only be created at the organization-level. Even if you set the security role permissions to user level for the Product entity, products will be created at the organization level.

To configure the product catalog settings

1. In the Sales Hub app, select Change area in the lower-left corner, and then select App Settings.

2. Under Product Catalog, select Product Catalog Settings.

3. On the Product catalog settings page, set the appropriate values as described in the following table, and then save the changes.

Note

The enhanced experience for adding products is not supported for mobile devices. Mobile users will continue to see the Quick Create form for adding products.

Setting	Description
Enhanced experience for adding products	Turn on this option to enable the enhanced Add products dialog box that sellers can use to efficiently search, compare, and select products while they're creating an opportunity, quote, invoice, or order. When you turn on this option, you'll see additional customization options you can use to customize the information you need in the Add products dialog box. You can either add more columns to the dialog box or add more information to the Product column. More information: Preview: Customize the Add products dialog box.
Create product in active state	Turn on this option to set the products to the active state upon creation. This option applies only to products that don't have a parent product family. To create products in the draft state, turn this option off.
Allow selection of default pricelist	Turn on this option if you want the default price list to be selected for an opportunity based on the inbuilt rule (that is, using the default price lists that have been defined for territories). Otherwise, turn this option off.
System pricing calculation	Turn on this option to use the system pricing engine to calculate prices for opportunities, quotes, orders, and invoices. Turn the option off to use custom pricing. More information: Use custom pricing for products
Make price list optional	Turn on this option if you want to allow sellers to add products to opportunities, quotes, invoices, or orders without associating a price list.
Max number of products in a bundle	Specify the maximum number of products that can be added in a bundle. Default: 15
Max number of properties of a product or bundle	Specify the maximum number of properties that can be associated with a product or bundle. Product properties are added to the product family record, and all the child products and bundles under the product family inherit the properties added to the parent product family. Note: The number specified in this setting comes into effect only when you publish a product or a bundle with the associated properties, and not at the time when you add the properties to a draft product family record. Default: 50
Discount calculation method	Select Per unit if you want the pricing engine to calculate the discount based on the price per unit instead of a line item. By default, calculations are done on a line-item basis. See the following table.

The following table shows the difference between discounts calculated for a line item versus price per unit.

Discount method	Product	Price per unit	Quantity	Discount	Amount
Line item	Product 1	100	11	10	(100 × 11) − 10 = 1,090
Per unit	Product 2	100	11	10	(100 − 10) × 11 = 990

Can't find the options in your app?

There are three possibilities:

• You don't have the necessary license or role. Check the License and role requirements section at the top of this page.
• Your administrator hasn't turned on the feature.
• Your organization is using a custom app. Check with your administrator for exact steps. The steps described in this article are specific to the out-of-the-box Sales Hub and Sales Professional apps.

Related information

Set up a product catalog
Enable the enhanced experience of adding products (Sales Hub)