Set up electronic signatures
Use this procedure to set up electronic signatures. An electronic signature confirms the identity of a person who is about to start or approve a computing process. The demo data company used to create this procedure is DAT.
Enable the Electronic signature configuration key
- Go to System administration > Setup > License configuration.
- In the tree, expand 'Administration'.
- Verify that the Electronic signature check box is selected.
- If the Electronic signature check box is not selected, you must enable maintenance mode. Maintenance mode can be enabled in this environment by running a maintenance job from Lifecycle Services, or by using the Deployment.Setup tool locally.
- Close the page.
Set up electronic signature parameters
- Go to Organization administration > Setup > Electronic signature > Electronic signature parameters.
- Click Edit.
- In the Notice field, type a value.
- Enter the notice that signers will receive when a signature is requested. You can enter any text. Typically, this text tells the user what it means to sign a document electronically.
- If you want to enter the Notice text in additional languages, click the Translations button.
- Click Save.
- Close the page.
Set up reason codes for electronic signatures
- Go to Organization administration > Setup > Electronic signature > Electronic signature reason codes.
- Click New.
- You must set up reason codes before using electronic signatures. A valid reason code is required when signing a document. A signer selects a reason code to indicate the purpose of an electronic signature. For example, a reason code could be used to indicate legal approval.
- In the Reason code field, type a value.
- In the Description field, type a value.
- Enter additional reason codes, if needed.
- Click Save.
- Close the page.
Require electronic signatures for existing processes
- Go to Organization administration > Setup > Electronic signature > Electronic signature requirements.
- In the list, find and select the desired record.
- Select a process that requires electronic signatures.
- Select or clear the Signature required check box.
- Repeat these steps for each process that requires electronic signatures.
- Click Save.
Create a custom requirement for electronic signatures
- Click New.
- Select or clear the Signature required check box.
- In the Name field, enter a name for the process that requires electronic signatures.
- In the Table name field, click the drop-down button to open the lookup.
- In the list, find and select the table where the data that must be signed is stored.
- In the list, click the link in the selected row.
- In the Field name field, click the drop-down button to open the lookup.
- In the list, find and select the field in the table that you want to monitor.
- In the list, click the link in the selected row.
- Specify when a signature is required. Select Always if a signature is required when the data in the field changes. Select Only if a signature is required only under certain conditions. If you select Only, you must also select one of the following options: When a record is inserted, When a record is updated, or When a record is deleted.
- Click Save.
- Close the page.