Configure an interactive experience dashboard
This topic applies to Dynamics 365 Customer Engagement (on-premises). For the Power Apps version of this topic, see: Create and configure model-driven app interactive experience dashboards
Interactive experience dashboards can be a one-stop workplace for app users, such as service reps, to see workload information and take action. They're fully configurable, security-role based, and deliver workload information across multiple streams in real time. Interactive dashboard users don't need to page through the application looking for a particular record; they can act on a it directly from the dashboard.
The interactive experience dashboards come in two forms: multi-stream and single-stream. In addition, multi-stream dashboards can be home page or entity-specific dashboards. The entity-specific dashboards are configured in a different part of the user interface and partially preloaded with the entity-specific configuration information.
The multi-stream dashboards display data in real time over multiple data streams. There’s no limit on how many streams you can configure on the dashboard. The data in a stream can be based only on one entity, but, each stream can be based on a different entity. In the entity-specific dashboards, all streams are based on the same entity. The data flows from various views or queues, such as My Activities, My Cases, or Cases in the Banking Queue.
The single-stream dashboards display real-time data over one stream based on an entity view or queue. The tiles are positioned on the right side of the dashboards and are always shown. The single-stream dashboards are typically helpful to Tier 2 service leads or managers, who monitor fewer, but more complex or escalated cases.
Multi-stream and single-stream dashboards contain interactive charts that provide a count of relevant records, such as cases by priority or by status. These charts also act as visual filters. The visual filters (interactive charts) are based on multiple entities and in the single-stream dashboards, the entity in the data stream defines the visual filter entity.
Users can apply additional filtering with global filter and timeframe filter. The global filter works at a field level on all charts, and also on streams and tiles that are based on the filter entity (you specify the filter entity when you configure the visual filters).
Note
The interactive dashboards are solution aware and can be exported and then imported into a different environment as a solution. However, the queues that the streams and tiles are based on aren’t solution aware. Before importing the dashboard solution into the target system, the queues have to be manually created in the target system in Settings > Service Management > Queues. After you create the queues, import the dashboard solution to the target system, and then edit the streams or tiles that are based on the queues to assign the newly created queues appropriately.
The illustrations in this topic show multi-stream and single-stream dashboards with the header pane. Below the header you see visual filters and streams. In the single-stream dashboard, you also see tiles. For each dashboard type, you can choose from several different layouts that are also shown. The dashboard header contains the following controls and select-able icons, from left to right: dashboard picker, refresh, visual filter icon, global filter icon, and timeframe filter.
Multi-stream dashboard standard view
In the multi-stream dashboard, you see a row of visual filters at the top with the data streams below them.
Multi-stream dashboard tile view
The same dashboard, only in the tile view.
Multi-stream dashboard layouts
For multi-stream dashboards, you can choose from four different layouts.
Multi-stream entity-specific dashboard
The entity-specific dashboard for the Case entity is shown here.
Single-stream dashboard
The single-stream dashboard contains the data stream on the left and visual filters and tiles on the right.
Single-stream dashboard layouts
For single-stream dashboards, you can choose from four different layouts.
Configure entities, fields, and security roles for the interactive dashboards
When you configure interactive dashboards, your first task is to enable entities, fields, and security roles for the interactive experience.
Entities enabled for interactive experience
All entities supported in Unified Interface are enabled for the interactive experience dashboards.
Configure fields
For a field to appear in the global filter and be included in the data stream sort, you have to set two flags, as shown in the example below for the IsEscalated field of the Case entity.
Configure global filter fields
For a field to appear in the global filter, you have to set the Appears in global filter in interactive experience flag for this field. The fields that you configure will appear in the global filter flyout window when the global filter icon is clicked on the dashboard header. In the flyout window, the service reps can select the fields on which they want to filter globally, in charts, and also in streams and tiles that are based on the filter entity. For more information about the filter entity see the “Configure multi-stream interactive dashboard” section later in this topic.
The global filter flyout window is shown here:
Note
When you configure a visual filter (interactive chart) based on the fields like priority or status, a best practice is to also enable these fields (priority, status) to appear in the global filter.
The following procedure provides the steps for setting the global filter flag:
Open solution explorer.
Under Components, expand Entities, and then expand the entity you want. If the entity you want isn't displayed select Add Existing to add it.
In the navigation pane, select Fields and in the grid, double-click the field you want to enable.
In the General tab, select the Appears in global filter in interactive experience check box. Select Save and Close.
Select Publish for your changes to take effect.
Select Prepare Client Customizations.
Configure sortable fields
For a field to be used in sorting stream data, you have to set the Sortable in interactive experience dashboard flag for this field. The fields that you configure for sorting will appear in the drop-down list in the Edit Property flyout dialog when the user selects More (…) on the stream header. The following illustration shows the flyout dialog with the list of the available fields for sorting, in the Sort By drop-down list. The default sort is always set on the Modified On field.
The following procedure provides the steps for setting the sort flag:
Open solution explorer.
Under Components, expand Entities, and then expand the entity you want. If the standard entity you want isn't displayed select Add Existing to add it.
In the navigation pane, select Fields and in the grid, double-click the field you want to enable.
In the General tab, select the Sortable in interactive experience dashboard check box. Select Save and Close.
Select Publish for your changes to take effect.
Select Prepare Client Customizations.
Enable security roles
Select and enable security roles that will be able to view the interactive dashboards.
The following procedure provides the steps to enable the security roles for the interactive experience:
Open solution explorer.
Under Components, select Dashboards.
In the grid, select the interactive dashboard you want and select Enable Security Roles on the task bar.
In the Assign Security Roles dialog, select the Display only to these selected security roles option and select the roles that you want to enable. Select OK.
Select Publish for your changes to take effect.
Select Prepare Client Customizations.
Configure interactive experience dashboards
The following sections describe how to configure various types of the interactive dashboards.
Configure a multi-stream interactive dashboard using the 4-column layout
Sign in to Dynamics 365 Customer Engagement (on-premises).
Go to Settings > Customizations > Customize the System.
Under Components, select Dashboards.
In the grid, select New, and then select Interactive experience dashboard in the drop-down list.
Choose the layout, either 2, 3, or 4 column width, and then select Create.
When the dashboard form opens, fill in the filtering information at the top of form, as shown here.
Filter Entity: The visual filters (interactive charts) and global filter attributes are based on this entity.
Entity View: The visual filters (interactive charts) are based on this view.
Filter By: The field that the time frame filter applies to.
Time Frame: The default time frame filter value for the Filter By field.
After you have specified the filtering information, start adding components for the charts and the data streams. To add a component, simply select the element in the center of the chart or stream, and when the dialog appears, enter the required information, as shown in the following illustrations.
Add the Cases By Priority doughnut chart.
Some charts, such as bar charts or pie charts, render showing the data stored in the system. The doughnut charts and tag charts load as static images and don’t show the preview of the actual data.
Note
The charts configured for the visual filters can use the fields of the Filter entity as well as related entities. When you use charts based on related entity fields, the customer service representatives can filter charts using these related entity fields. The fields that are based on the related entity usually have the following format in the chart configuration window: “field name (entity name)”, such as the Modified By (Delegate) field. To create multi-entity charts, you must add fields of a related entity to any of the views, and then use these fields while creating charts.
Next, configure the streams. Just like with adding components in the charts, select the element inside the stream panel. When the dialog appears, select View or Queue depending on what element you want the stream to use. Enter the required information, as shown in the following illustrations.
Note
The Queue option is available in the dialog box only for queue-enabled entities. For entity dashboards, if the entity is not queue enabled, you won't see the Queue option in the dialog box. You can only use the View option in the stream of dashboards for entities that are not queue enabled.
Configure the stream for the Items available to work on as shown here:
The following illustration is an example of the chart panel, left to right: doughnut chart, tag chart, and bar chart:
This illustration is an example of the stream panel with several streams:
After you have completed configuring the dashboard, save it and publish the customizations for your changes to take effect. Also, make sure to select Prepare Client Customizations.
Edit or delete individual streams of an existing dashboard
Go to Settings > Customizations > Customize the System.
Under Components select Dashboards.
If you want to edit the stream of an entity dashboard, then under Components, expand Entities and select the entity you want. Select Dashboards under the entity, in the navigation pane.
In the grid, select the interactive dashboard that you want to edit to open it.
Select the stream that you want to edit to select it, and then select Edit Component.
Depending on whether you want to add a view or queue to the stream, select the view or queue details for the stream, and then select Set.
Select Save.
You can also delete an individual stream from a dashboard. To do this, select the stream, and then on the command bar, select Delete.
Configure an entity-specific dashboard
An entity-specific dashboard is a multi-stream dashboard. Configuring this dashboard is similar to configuring a home page multi-stream dashboard, but you do it in the different place in the UI and there are other minor differences. For example, instead of selecting an entity, some fields in the entity-specific dashboard are preset to the entity for which you are creating the dashboard.
Go to Settings > Customizations > Customize the System.
Under Components, expand Entities and select the entity you want. Select Dashboards under the entity, in the navigation pane.
In the grid, select New, and then select Interactive experience dashboard in the drop-down list.
Choose the layout, either 2, 3, or 4 column width.
When the dashboard form opens, the Filter Entity is preset to the entity for which you are creating the dashboard. The Entity View drop-down list contains the available views for the entity. Select the view and fill in the rest of the required information on the page.
The rest of the setup is very similar to the home page multi-stream dashboard setup described in the previous section.
Configure a single-stream dashboard
Configuring a single-stream dashboard is similar to the multi-stream dashboard. All UI navigation steps are the same as for the multi-stream dashboard. You can choose a layout that includes tiles or the layout that doesn’t include tiles. If the tiles are included, they are always displayed on the dashboard. To configure a tile, you select the icon in the center of the tile. When the Add Tile window opens, fill in the required data. The following illustration is an example of the tile setup.
Configure dashboard colors
For all Option Set and Two Options type fields, such as the Case Type, IsEscalated or Priority of the Case entity, you can configure a particular color that will appear in the charts and streams for specific field values. For example, high priority cases can be shown in red, medium priority cases in blue, and low priority cases in green in the interactive charts. In the streams, there will be a thin vertical line in color next to the work item description.
Note
The color coding isn’t available for the tag charts and doughnut charts. These charts appear on the dashboard in white, gray, and black shades.
Open solution explorer.
Under Components, expand Entities, and then expand the entity you want. If the entity you want isn't displayed select Add Existing to add it.
In the navigation pane, select Fields. In the grid, double-click the field that you want to configure the color for.
In the General tab, in the Type sub-area, select Yes and then select Edit.
When the Modify List Value dialog appears, set the new value in the Color text box. Select OK.
Select Save and Close.
Select Publish for your changes to take effect.
In the following example, we’re changing the color for the IsEscalated field. Use the Edit button to open the Modify List Value dialog box:
When the Modify List Value dialog box opens, choose the color as shown here:
