Cash control

Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Note

These release notes describe functionality that may not have been released yet. To see when this functionality is planned to release, please review What’s new and planned for Dynamics 365 for Finance and Operations. Delivery timelines and projected functionality may change or may not ship (see Microsoft policy).

Cash control allows you to define a limit for preventing additional transactions from posting if no cash balance is available or if the transaction causes the balance to be reduced below the defined limit. Accounts payable vendor invoices and General ledger advanced ledger entries are validated when they are created, edited, and posted. If the transaction’s posting would cause the related cash account’s balance to be reduced below the limit defined for the account, the user receives an error message and must change the account to continue.

You can also allow specific users to override cash control. If an authorized user receives a warning that the cash balance for the account will be reduced below the limit, the user can optionally choose to continue with posting the transaction. Users might override the cash control limit when the expenditure must be posted in advance of receiving the funds to cover it; or when an approved transfer must happen, but has not been entered or posted yet.

The cash control limit is compared to the cash control balance (cash account balance minus all posted, unpaid AP invoices). The limit is surpassed when the cash control balance is less than the cash control limit (threshold).