Flow: Managing Flow owners

Article
1/17/2024

The Problem

A situation where you needed to add a user as co-owner for all of the flows under another user account, where there are lots of flows created.

The Solution

This post,will quickly show how to build this simple and useful flow.

Step 1. Recurrence Trigger

In order to easily trigger the Flow manually, create it with the recurrence trigger. The frequency can be anything, but you can set this to at least one month to avoid the hassle.

Step 2. Get User Profile (V2) Action

Next action: In order to get the user Id and add it as Flow owner easily, use the Get User Profile action, which accepts e-mail address as parameters. And include here the e-mail address of the user that should get co-owner access in the flows.

After this, use the List My Flows action for the desired environment, so you'll retrieve a list of all your flows. Then add a Modify Flow Owners Action as next action using Flow Name* *from previous List My Flows action as the Flow parameter for the selected flow in the Modify Flow Owners action. As soon as this value is selected, Flow identifies it is an array of items from the previous action and creates a loop to iterate through all items.

Step 3. List My Flows Action

Then to wrap up the flow, use the User Id from the Get user profile action to add the user as Owner. As we are going to add a user and not a group, select User as the user type.