SharePoint Online Modern Admin Center: Bulk Action Features - Hub Site Association
Introduction
Another day in the SharePoint world as an Admin. Today I will talking about the new set of bulk edit features in Modern SharePoint admin center.
In March 2019, Microsoft release 1st set of the Bulk action feature (Bulk share) and in May they released 2nd set. You will see it in your tenant (depending upon your tenant target release options) as Microsoft rolling out these recently. My tenant is on early target release so I get it early.
There are two more optioned added into the Bulk Edit features on the Active Sites page.
- Bulk delete of sites
- Bulk hub site association
In this article we will talk about the Bulk Hub Site Association of sites collections. Please check the article for explanation of the Bulk Delete of Sites.
There are couple of operations can be performed.
- Associates multiple site collections to a hub sites
- Change the Hub site association
- Un-associates sites from a hub site.
Note: you cannot associate a hub site to another hub site
Bulk Hub Site Association
Bulk hub site association feature will allow the SharePoint Online Admin to associate multiple sites in one go. This is really good feature which were request tons of time from Microsoft.
- Login to SharePoint Admin center (https://admin.microsoft.com) and login with SharePoint Tenant Admin credentials.
- In the left hand Pane (quick launch) Select the Admin center > SharePoint
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO1.png - Click on the Active Sites Button.
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO2.png - On the Active Sites page, you will not see the Bulk Edit option. Reason, we haven’t select the any site collection. https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO3.png
- Now Select Multiple site collections (if you select only One site then Bulk edit will not appear, minimum 2 site collection should be selected.) & you will see the Bulk Edit Action option.
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO4.png - Click Edit drop down:
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO5.png - A new Hub Site Association box will pop up.
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO6.png - Click on the Select a hub Site drop down and select the required Hub Site.
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO7.jpg - You will see the status message on active site page.
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO8.png - Finally you will see the sucessfully Updated message.
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO9.png - You will see all 3 sites collections associates with Test2 hub site.
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO10.png - Now, we successfully associates the multiple site collections to a hub site in a go.
Unregistered Site collections from Hub Site collection
We can also change the association of sites collections from a Hub site or totally remove its associations from the Hub site
- You select multiple site collection and hit the Hub site association button from Bulk Edit. Now, Select the None
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO11.png - Now click Savehttps://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO12.jpg
- Now, you will see the status message on active site page.
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO13.png - Finally you will see the sucessfully Updated message.
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO14.png - Now we can see the no hub site associates with these site collections.https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO15.jpg
We can change the association of the site collection from one hub to other hub site using the same method.
Try to associate Hub site another Hub site.
If you select Hub site and try to change its association, it is not possible. In this case, you will get the error.
- Select the multiple site collection (including the one Hub Site as well)https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO16.jpg
- When click the Hub Site Association, you will see this error message. “1 site you selected can’t be associated with a hub.”https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO17.jpg
- If you click the view details.
https://krossfarm.com/wp-content/uploads/2019/05/051819_0840_SharePointO18.jpg - This message is self-explanatory, we cannot associate a Hub site to another Hub site. If we want to change the hub association of hub site then we have to unregister that site as hub site 1st then change the associations.
In this article, we learn about the new option available under the Bulk edit, Hub site association. It is easy to use and really handy tool.
Keep tuning as Microsoft keep adding more features inside the Modern admin center.