SSRS: Manage all report subscriptions
Below is a bit of SQL to view all the subscriptions. Here is the rdl file if you want to see a report using it. There are hyperlinks in the buttons on the report. The one that looks like an envelope will open the subscription e.g. <Hyperlink>="javascript:void(window.open('" + Fields!URL.Value + "','_blank'))"</Hyperlink>. In order to navigate to the subscriptions, you must be setup as an System Administrator on the report server, /Reports/manage/security/browse.
Example Report
https://i.stack.imgur.com/24wdN.png
Subscription SQL
/*'--------------------------------------------------------------------------
| Purpose: Schedule Of Recurring Report Subscriptions
'----------------------------------------------------------------------------
DECLARE @all_value AS VARCHAR(100)
DECLARE @ReportFolder AS VARCHAR(100)
DECLARE @ReportName AS VARCHAR(100)
DECLARE @EmailLike AS VARCHAR(100)
DECLARE @ModifiedBy AS VARCHAR(50)
DECLARE @SubcriptionOwner AS VARCHAR(50)
DECLARE @SubscriptionStatus AS VARCHAR(1)
DECLARE @EventStatus AS VARCHAR(50)
DECLARE @Current AS VARCHAR(50)
DECLARE @LastSubscriptionDate AS DATETIME
SET @all_value = '<ALL>'
SET @ReportFolder = '<ALL>'
SET @ReportName = '<ALL>'
SET @EmailLike = NULL
SET @ModifiedBy = NULL
SET @SubcriptionOwner = NULL
SET @SubscriptionStatus = 'A' -- Y=Sent, N=Fail, A=All
SET @EventStatus = '<ALL>' -- status from ReportServer.dbo.ExecutionLog
SET @Current = '<ALL>'
SET @LastSubscriptionDate = NULL --getdate()-1
*/
;WITH
report_users
AS
(
SELECT [UserID], [UserName], [SimpleUserName] = UPPER(RIGHT([UserName],(LEN([UserName])-CHARINDEX('\',[UserName])))) FROM dbo.[Users]
)
,
report_catalog
AS
(
SELECT
c.[ItemID]
, c.[CreatedById]
, c.[ModifiedById]
, c.[Type]
, c.[Name]
, c.[Description]
, c.[Parameter]
, [ReportCreationDate] = CONVERT(DATETIME, CONVERT(VARCHAR(11), c.[CreationDate], 13))
, [ReportModifiedDate] = CONVERT(DATETIME, CONVERT(VARCHAR(11), c.[ModifiedDate], 13))
, [ReportFolder] =
CASE
WHEN c.[Path] = '/' + c.[Name] THEN ''
ELSE SUBSTRING(c.[Path], 2, Len(c.[Path])-Len(c.[Name])-2)
END
, [ReportPath] = c.[Path]
, [UrlPath] = 'http://' + Host_Name() + '/Reports/Pages/Folder.aspx?ItemPath=%2f'
, [ReportDefinition] = CONVERT(VARCHAR(MAX),CONVERT(VARBINARY(MAX), c.[Content]))
FROM
dbo.[Catalog] AS c
WHERE c.[Type] = 2
)
,
subscription_days
AS
(
SELECT tbl.* FROM (VALUES
( 'DaysOfMonth', 1, '1')
, ( 'DaysOfMonth', 2, '2')
, ( 'DaysOfMonth', 4, '3')
, ( 'DaysOfMonth', 8, '4')
, ( 'DaysOfMonth', 16, '5')
, ( 'DaysOfMonth', 32, '6')
, ( 'DaysOfMonth', 64, '7')
, ( 'DaysOfMonth', 128, '8')
, ( 'DaysOfMonth', 256, '9')
, ( 'DaysOfMonth', 512, '10')
, ( 'DaysOfMonth', 1024, '11')
, ( 'DaysOfMonth', 2048, '12')
, ( 'DaysOfMonth', 4096, '13')
, ( 'DaysOfMonth', 8192, '14')
, ( 'DaysOfMonth', 16384, '15')
, ( 'DaysOfMonth', 32768, '16')
, ( 'DaysOfMonth', 65536, '17')
, ( 'DaysOfMonth', 131072, '18')
, ( 'DaysOfMonth', 262144, '19')
, ( 'DaysOfMonth', 524288, '20')
, ( 'DaysOfMonth', 1048576, '21')
, ( 'DaysOfMonth', 2097152, '22')
, ( 'DaysOfMonth', 4194304, '23')
, ( 'DaysOfMonth', 8388608, '24')
, ( 'DaysOfMonth', 16777216, '25')
, ( 'DaysOfMonth', 33554432, '26')
, ( 'DaysOfMonth', 67108864, '27')
, ( 'DaysOfMonth', 134217728, '28')
, ( 'DaysOfMonth', 268435456, '29')
, ( 'DaysOfMonth', 536870912, '30')
, ( 'DaysOfMonth', 1073741824, '31')
, ( 'DaysOfMonth', 8193, '1st and 14th')
, ( 'DaysOfWeek', 1, 'Sun')
, ( 'DaysOfWeek', 2, 'Mon')
, ( 'DaysOfWeek', 4, 'Tues')
, ( 'DaysOfWeek', 8, 'Wed')
, ( 'DaysOfWeek', 16, 'Thurs')
, ( 'DaysOfWeek', 32, 'Fri')
, ( 'DaysOfWeek', 64, 'Sat')
, ( 'DaysOfWeek', 62, 'Mon - Fri')
, ( 'DaysOfWeek', 10, 'Mon - Wed')
, ( 'DaysOfWeek', 24, 'Wed - Thurs')
, ( 'DaysOfWeek', 120, 'Wed - Sat')
, ( 'DaysOfWeek', 126, 'Mon - Sat')
, ( 'DaysOfWeek', 127, 'Daily')
, ( 'DayOfWeek', 1, 'Sun')
, ( 'DayOfWeek', 127, 'Sun')
, ( 'DayOfWeek', 2, 'Mon')
, ( 'DayOfWeek', 10, 'Mon')
, ( 'DayOfWeek', 62, 'Mon')
, ( 'DayOfWeek', 126, 'Mon')
, ( 'DayOfWeek', 127, 'Mon')
, ( 'DayOfWeek', 4, 'Tue')
, ( 'DayOfWeek', 10, 'Tue')
, ( 'DayOfWeek', 62, 'Tue')
, ( 'DayOfWeek', 126, 'Tue')
, ( 'DayOfWeek', 127, 'Tue')
, ( 'DayOfWeek', 8, 'Wed')
, ( 'DayOfWeek', 10, 'Wed')
, ( 'DayOfWeek', 24, 'Wed')
, ( 'DayOfWeek', 62, 'Wed')
, ( 'DayOfWeek', 120, 'Wed')
, ( 'DayOfWeek', 126, 'Wed')
, ( 'DayOfWeek', 127, 'Wed')
, ( 'DayOfWeek', 16, 'Thr')
, ( 'DayOfWeek', 24, 'Thr')
, ( 'DayOfWeek', 62, 'Thr')
, ( 'DayOfWeek', 120, 'Thr')
, ( 'DayOfWeek', 126, 'Thr')
, ( 'DayOfWeek', 127, 'Thr')
, ( 'DayOfWeek', 32, 'Fri')
, ( 'DayOfWeek', 62, 'Fri')
, ( 'DayOfWeek', 120, 'Fri')
, ( 'DayOfWeek', 126, 'Fri')
, ( 'DayOfWeek', 127, 'Fri')
, ( 'DayOfWeek', 64, 'Sat')
, ( 'DayOfWeek', 120, 'Sat')
, ( 'DayOfWeek', 126, 'Sat')
, ( 'DayOfWeek', 127, 'Sat')
) tbl ([GroupName], [CodeNbr], [Label])
)
,
subscription_schedule
AS
(
SELECT
[ScheduleID]
, [SchDaySun] = Sun
, [SchDayMon] = Mon
, [SchDayTue] = Tue
, [SchDayWed] = Wed
, [SchDayThr] = Thr
, [SchDayFri] = Fri
, [SchDaySat] = Sat
, [ScheduleName]
, [ScheduleStartDate]
, [ScheduleEndDate]
, [Flags]
, [RecurrenceType]
, [State]
, [MinutesInterval]
, [DaysInterval]
, [WeeksInterval]
, [DaysOfWeek]
, [DaysOfMonth]
, [Month]
, [MonthlyWeek]
, [ScheduleDays]
FROM
(
SELECT
sc.[ScheduleID]
, sd.[CodeNbr]
, sd.[Label]
, [ScheduleName] = sc.[name]
, [ScheduleStartDate] = sc.[StartDate]
, [ScheduleEndDate] = sc.[EndDate]
, sc.[Flags]
, sc.[RecurrenceType]
, sc.[State]
, sc.[MinutesInterval]
, sc.[DaysInterval]
, sc.[WeeksInterval]
, sc.[DaysOfWeek]
, sc.[DaysOfMonth]
, sc.[Month]
, sc.[MonthlyWeek]
, [ScheduleDays] =
CASE
WHEN sc.[DaysOfMonth] IS NOT NULL THEN COALESCE(dom.[Label], '(' + CAST(sc.[DaysOfMonth] AS VARCHAR(20)) + ') NOT CODED')
WHEN sc.[DaysOfWeek] IS NOT NULL THEN COALESCE(dow.[Label], '(' + CAST(sc.[DaysOfWeek] AS VARCHAR(20)) + ') NOT CODED')
END
--, sc.[RecurrenceType]
FROM
dbo.[Schedule] sc
LEFT JOIN subscription_days sd ON sc.[DaysOfWeek] = sd.[CodeNbr] AND sd.[GroupName] = 'DayOfWeek'
LEFT JOIN subscription_days AS dom ON sc.[DaysOfMonth] = dom.[CodeNbr] AND dom.[GroupName] = 'DaysOfMonth'
LEFT JOIN subscription_days AS dow ON sc.DaysOfWeek = dow.CodeNbr AND dow.[GroupName] = 'DaysOfWeek'
) sch
PIVOT
(
COUNT(sch.[Label])
FOR sch.[Label]
IN ([Sun], [Mon], [Tue], [Wed], [Thr], [Fri], [Sat])
) AS pvt
)
,
report_subscription
AS
(
SELECT
s.[SubscriptionID]
, s.[Report_OID]
, [SubscriptionDescription] = s.[Description]
, s.[ExtensionSettings]
, s.[EventType]
, s.[OwnerID]
, s.[ModifiedByID]
, s.[ModifiedDate]
, [RunTime] = CONVERT(VARCHAR(5), s.[LastRunTime], 8)
, [LastRunDate] = CONVERT(VARCHAR(11),s.[LastRunTime],13)
, s.[LastRunTime]
, s.[DeliveryExtension]
, s.[MatchData]
, [SubscriptionLastStatus] = s.[LastStatus]
, [StatusFail] = CASE WHEN s.[LastStatus] LIKE '%Mail sent%' THEN 'N' ELSE 'Y' END
, [EmailSubject] = CASE CHARINDEX('<Name>SUBJECT</Name><Value>', s.ExtensionSettings) WHEN 0 THEN '' ELSE SUBSTRING(s.ExtensionSettings, LEN('<Name>SUBJECT</Name><Value>') + CHARINDEX('<Name>SUBJECT</Name><Value>', s.ExtensionSettings), CHARINDEX('</Value>', s.ExtensionSettings, CHARINDEX('<Name>SUBJECT</Name><Value>', s.ExtensionSettings) + 1) - (LEN('<Name>SUBJECT</Name><Value>') + CHARINDEX('<Name>SUBJECT</Name><Value>', s.ExtensionSettings))) END
, [EmailTo] = SUBSTRING(s.ExtensionSettings, LEN('<Name>TO</Name><Value>') + CHARINDEX('<Name>TO</Name><Value>', s.ExtensionSettings), CHARINDEX('</Value>', s.ExtensionSettings, CHARINDEX('<Name>TO</Name><Value>', s.ExtensionSettings) + 1) - (LEN('<Name>TO</Name><Value>') + CHARINDEX('<Name>TO</Name><Value>', s.ExtensionSettings)))
, [EmailCc] = CASE CHARINDEX('<Name>CC</Name><Value>', s.ExtensionSettings) WHEN 0 THEN '' ELSE SUBSTRING(s.ExtensionSettings, LEN('<Name>CC</Name><Value>') + CHARINDEX('<Name>CC</Name><Value>', s.ExtensionSettings), CHARINDEX('</Value>', s.ExtensionSettings, CHARINDEX('<Name>CC</Name><Value>', s.ExtensionSettings) + 1) - (LEN('<Name>CC</Name><Value>') + CHARINDEX('<Name>CC</Name><Value>', s.ExtensionSettings))) END
, [EmailBcc] = CASE CHARINDEX('<Name>BCC</Name><Value>', s.ExtensionSettings) WHEN 0 THEN '' ELSE SUBSTRING(s.ExtensionSettings, LEN('<Name>BCC</Name><Value>') + CHARINDEX('<Name>BCC</Name><Value>', s.ExtensionSettings), CHARINDEX('</Value>', s.ExtensionSettings, CHARINDEX('<Name>BCC</Name><Value>', s.ExtensionSettings) + 1) - (LEN('<Name>BCC</Name><Value>') + CHARINDEX('<Name>BCC</Name><Value>', s.ExtensionSettings))) END
, [EmailComment] = CASE CHARINDEX('<Name>Comment</Name><Value>', s.ExtensionSettings) WHEN 0 THEN '' ELSE SUBSTRING(s.ExtensionSettings, LEN('<Name>Comment</Name><Value>') + CHARINDEX('<Name>Comment</Name><Value>', s.ExtensionSettings), CHARINDEX('</Value>', s.ExtensionSettings, CHARINDEX('<Name>Comment</Name><Value>', s.ExtensionSettings) + 1) - (LEN('<Name>Comment</Name><Value>') + CHARINDEX('<Name>Comment</Name><Value>', s.ExtensionSettings))) END
, [EmailIncludeLink] = CASE CHARINDEX('<Name>IncludeLink</Name><Value>', s.ExtensionSettings) WHEN 0 THEN '' ELSE SUBSTRING(s.ExtensionSettings, LEN('<Name>IncludeLink</Name><Value>') + CHARINDEX('<Name>IncludeLink</Name><Value>', s.ExtensionSettings), CHARINDEX('</Value>', s.ExtensionSettings, CHARINDEX('<Name>IncludeLink</Name><Value>', s.ExtensionSettings) + 1) - (LEN('<Name>IncludeLink</Name><Value>') + CHARINDEX('<Name>IncludeLink</Name><Value>', s.ExtensionSettings))) END
, [EmailRenderFormat] = CASE CHARINDEX('<Name>RenderFormat</Name><Value>', s.ExtensionSettings) WHEN 0 THEN '' ELSE SUBSTRING(s.ExtensionSettings, LEN('<Name>RenderFormat</Name><Value>') + CHARINDEX('<Name>RenderFormat</Name><Value>', s.ExtensionSettings), CHARINDEX('</Value>', s.ExtensionSettings, CHARINDEX('<Name>RenderFormat</Name><Value>', s.ExtensionSettings) + 1) - (LEN('<Name>RenderFormat</Name><Value>') + CHARINDEX('<Name>RenderFormat</Name><Value>', s.ExtensionSettings))) END
, [EmailPriority] = CASE CHARINDEX('<Name>Priority</Name><Value>', s.ExtensionSettings) WHEN 0 THEN '' ELSE SUBSTRING(s.ExtensionSettings, LEN('<Name>Priority</Name><Value>') + CHARINDEX('<Name>Priority</Name><Value>', s.ExtensionSettings), CHARINDEX('</Value>', s.ExtensionSettings, CHARINDEX('<Name>Priority</Name><Value>', s.ExtensionSettings) + 1) - (LEN('<Name>Priority</Name><Value>') + CHARINDEX('<Name>Priority</Name><Value>', s.ExtensionSettings))) END
, sch.[MinutesInterval]
, sch.[DaysInterval]
, sch.[WeeksInterval]
, sch.[DaysOfWeek]
, sch.[DaysOfMonth]
, sch.[Month]
, sch.[MonthlyWeek]
--, [JobName] = sj.[name]
, sch.[ScheduleName]
, sch.[ScheduleDays]
, sch.[SchDaySun]
, sch.[SchDayMon]
, sch.[SchDayTue]
, sch.[SchDayWed]
, sch.[SchDayThr]
, sch.[SchDayFri]
, sch.[SchDaySat]
, sch.[ScheduleStartDate]
, sch.[ScheduleEndDate]
, sch.[Flags]
, sch.[RecurrenceType]
, sch.[State]
FROM
dbo.[Subscriptions] AS s
LEFT JOIN dbo.[Notifications] AS n ON n.[SubscriptionID] = s.[SubscriptionID] AND s.[Report_OID] = n.[ReportID]
LEFT JOIN dbo.[ReportSchedule] AS rs ON s.[SubscriptionID] = rs.[SubscriptionID]
--LEFT JOIN MSDB.dbo.[sysjobs] AS sj ON sj.[name] = CAST(rs.[ScheduleID] AS VARCHAR(255))
LEFT JOIN subscription_schedule AS sch ON rs.[ScheduleID] = sch.[ScheduleID]
WHERE
1=1
--AND sch.[RecurrenceType] IN(4,5) -- 1 = is one off, 4 = daily, 5 = monthly
--AND s.EventType = 'TimedSubscription'
)
SELECT
c.[Name]
, c.[Description]
, c.[Parameter]
, c.[ReportFolder]
, c.[ReportPath]
, [URL_ReportFolder] = c.[UrlPath] + c.[ReportFolder] + '&ViewMode=List'
, [URL_Report] = c.[UrlPath] + c.[ReportFolder] + '%2f' + c.Name
, [URL] = 'http://' + Host_Name() + '/Reports/Pages/SubscriptionProperties.aspx?ItemPath=' + c.ReportPath + '&IsDataDriven=False&SubscriptionID=' + CAST(s.SubscriptionID AS VARCHAR(80))
, [URL2] = 'http://' + Host_Name() + '/Reports/Pages/Report.aspx?ItemPath=' + c.[ReportPath] + '&SelectedTabId=SubscriptionsTab'
, [ReportCreatedBy] = urc.[SimpleUserName]
, c.[ReportCreationDate]
, [ReportModifiedBy] = urm.[SimpleUserName]
, c.[ReportModifiedDate]
, [SubscriptionOwner] = usc.[SimpleUserName]
, [SubscriptionModifiedBy] = usm.[SimpleUserName]
, [SubscriptionModifiedDate] = s.[ModifiedDate]
, s.[SubscriptionID]
, s.[SubscriptionDescription]
, s.[ExtensionSettings]
, s.[EventType]
, s.[EmailSubject]
, s.[EmailTo]
, s.[EmailCc]
, s.[EmailBcc]
, s.[EmailComment]
, s.[EmailIncludeLink]
, s.[EmailRenderFormat]
, s.[EmailPriority]
, s.[DeliveryExtension]
, s.[SubscriptionLastStatus]
, s.[StatusFail]
, s.[MatchData]
, s.[RunTime]
, s.[LastRunDate]
, s.[LastRunTime]
, s.[MinutesInterval]
, s.[DaysInterval]
, s.[WeeksInterval]
, s.[DaysOfWeek]
, s.[DaysOfMonth]
, s.[Month]
, s.[MonthlyWeek]
, [JobName] = NULL --, s.[JobName]
, s.[ScheduleName]
, s.[ScheduleDays]
, s.[SchDaySun]
, s.[SchDayMon]
, s.[SchDayTue]
, s.[SchDayWed]
, s.[SchDayThr]
, s.[SchDayFri]
, s.[SchDaySat]
, s.[ScheduleStartDate]
, s.[ScheduleEndDate]
, s.[Flags]
, s.[RecurrenceType]
, s.[State]
, [EventStatus] = el.[Status]
, [EventDateTime] = el.[TimeEnd]
FROM
report_catalog AS c
INNER JOIN report_subscription AS s ON s.[Report_OID] = c.[ItemID]
LEFT OUTER JOIN (SELECT b.[ReportID], b.[Status], b.[TimeEnd]
FROM dbo.[ExecutionLog] b
INNER JOIN (SELECT [ReportID], MAX([TimeEnd]) AS [TimeEnd]
FROM dbo.[ExecutionLog]
GROUP BY [ReportID]) a ON b.[ReportID] = a.[ReportID] AND b.[TimeEnd] = a.[TimeEnd]
)AS el ON el.[ReportID] = c.[ItemID]
LEFT OUTER JOIN report_users AS urc ON c.[CreatedById] = urc.[UserID]
LEFT OUTER JOIN report_users AS urm ON c.[ModifiedById] = urm.[UserID]
LEFT OUTER JOIN report_users AS usc ON s.[OwnerID] = usc.[UserID]
LEFT OUTER JOIN report_users AS usm ON s.[ModifiedByID] = usm.[UserID]
WHERE
1=1
AND c.[Type] = 2
AND (@all_value IN (@ReportFolder) OR c.[ReportFolder] IN(@ReportFolder))
AND (@all_value IN (@ReportFolder) OR CHARINDEX(@ReportFolder, c.[ReportPath]) > 0)
AND (@all_value IN(@ReportName) OR c.[Name] IN(@ReportName))
AND (@all_value IN(@EventStatus) OR el.[Status] IN(@EventStatus))
AND (@all_value IN(@Current) OR CASE WHEN s.[ScheduleEndDate] IS NULL THEN 'Current' WHEN s.[ScheduleEndDate] IS NOT NULL THEN 'Non Current' END = @Current)
AND (@all_value IN(@SubscriptionStatus) OR s.[SubscriptionLastStatus] LIKE '%' + @SubscriptionStatus + '%')
AND (s.[LastRunTime] >= @LastSubscriptionDate OR @LastSubscriptionDate IS NULL)
AND
(
(SUBSTRING(s.[ExtensionSettings], LEN('<Name>TO</Name><Value>') + CHARINDEX('<Name>TO</Name><Value>', s.[ExtensionSettings]), CHARINDEX('</Value>', s.[ExtensionSettings], CHARINDEX('<Name>TO</Name><Value>', s.[ExtensionSettings]) + 1) - (LEN('<Name>TO</Name><Value>') + CHARINDEX('<Name>TO</Name><Value>', s.[ExtensionSettings])))
LIKE '%' + @EmailLike + '%' OR @EmailLike IS NULL
)
OR
(
CASE CHARINDEX('<Name>CC</Name><Value>', s.ExtensionSettings)
WHEN 0 THEN ''
ELSE SUBSTRING(s.ExtensionSettings, LEN('<Name>CC</Name><Value>') + CHARINDEX('<Name>CC</Name><Value>', s.ExtensionSettings), CHARINDEX('</Value>', s.ExtensionSettings, CHARINDEX('<Name>CC</Name><Value>', s.ExtensionSettings) + 1) - (LEN('<Name>CC</Name><Value>') + CHARINDEX('<Name>CC</Name><Value>', s.[ExtensionSettings])))
END
LIKE '%' + @EmailLike + '%'
)
OR
(
CASE CHARINDEX('<Name>BCC</Name><Value>', s.[ExtensionSettings])
WHEN 0 THEN ''
ELSE SUBSTRING(s.[ExtensionSettings], LEN('<Name>BCC</Name><Value>') + CHARINDEX('<Name>BCC</Name><Value>', s.ExtensionSettings), CHARINDEX('</Value>', s.[ExtensionSettings], CHARINDEX('<Name>BCC</Name><Value>', s.[ExtensionSettings]) + 1) - (LEN('<Name>BCC</Name><Value>') + CHARINDEX('<Name>BCC</Name><Value>', s.[ExtensionSettings])))
END
LIKE '%' + @EmailLike + '%')
)