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Office 365: Export Mailbox to PST

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Summary
There are a lot of important conversations saved in any O365 Inbox folder. These are emails that need to be archived as a single file for security and compliance policy. This can be useful for future reference or for moving emails from one account to another. There are many non-technical businessmen who look for ways to migrate Office 365 mailbox to PST. These are complex steps that not every professional in a business may be aware of. All the methods are mentioned in the post below. It describes in a detailed manner the necessary solution and how to implement it. Follow them precisely to avoid data loss.

Manual Technique for Migrate Office 365 Mailbox to PST

Following are some of the steps that can be used to download O365 emails to PC:

  1. First, log-in to Office 365 using admin credentials.
  2. Then, go to Admin>>Exchange>>Permission>>Admin Roles>>Discovery Management.
  3. From ‘Discovery Management’ screen, click on ‘+’ sign to add Roles. This will help with the Office 365 to PST migration. Select Mailbox Import Export roles.
  4. From the Members click the ‘+’ sign again, and select the name of the user. Finally, click on the Save button.
  5. Backup Exchange Online Mailbox to PST
  6. First, log-in to EAC(Exchange Admin Centre) and go to Compliance Management>>In-Place eDiscovery & Hold.
  7. From the list-view select the mailbox items that are to be transferred.
  8. Then, click on the download icon to start the Office 365 to PST export procedure. This will save a small file containing installation file of an eDiscovery PST Export Tool. Following are the steps that can be implemented for running and using this utility:
  9. First, set a destination path to where the Outlook data file(.pst) will be saved.
  10.  Then, mark the ‘Enable deduplication’ checkbox. This removes any duplicating or repeating emails in a folder.
  11.  Then, mark a box next to ‘Include Unsearchable Items’. This will add searchable items that were not discover-able in using the Exchange search. This will again help with the Office 365 to PST export. This includes email files with attachments that cannot be indexed during a search. Such messages are saved in a separate .pst file.
  12.  Finally, click on the Export button to start the backup Exchange Online mailbox to PST. A process box will appear indicating the progress rate of the conversion process.

Conclusion

The company is built on devising the right strategies at the right time. There are lots of options available and suggested for users and admins alike. They are given the choice between manual technique to migrate Office 365 mailbox to PST or automated one. Both are a great choice considering the dynamics and budget. The administrators can consult with higher management and other system analysts before making this decision. They can work with other department heads to come up with the right product that will their company’s requirement. They can even try the demo version that is available for free just like the one suggested in the post.