SharePoint Online: Publish The Content Types

Content Type

A content type is a collection of SharePoint site Columns (metadata fields). We can use the Single content type (reuse) for multiple lists and libraries and also we can add the workflows to the content types.

Content Type Hub

Content Type Hub is a central location where you can manage and publish your content types. Once you publish the content type we can use those content types across the site collections. This is one of the best OOB features in SharePoint. 

In SharePoint Online by default, ContentTypeHub is available. No need to do any configurations for Content type syndication Hub

Steps:

Follow the below-listed steps to create the publishing Content type.

Step 1: Content type publishing

Go to site Setting and click “Content type publishing” on Site Collection Administration section.

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Step 2: Content Type Publishing Hubs

Navigate to “Content Type Publishing Hubs” page. On that page, you can click on the content type hub URL as in the following.

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Step 3: New content type 

On the “Content Type Hub” site you can create a new content type. To create new content type, click “Create”.

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Step 4: New name for CT

Provide the name for “New Site Content Type and click “OK” to create a new CT.

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Step 5: Click content type

Next click the content type which you have created.

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Step 6: Manage publishing for this content type

In the Site Content Type page, click the “Manage publishing for this content type” to publish the custom content type.

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Step 7: Publish

Choose the “Publish” radio button to publish and click OK.

**Publish: **Make this content type available for download for all Web Applications (and Site Collections) consuming content types from this location.

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Finally, the custom content type will be published but it will take time to come for different site collections.

Once we published the “Content Type” we can also republish the content type if we have the changes on that content type. Follow the below steps to Republish the CT.

Step 8: Republish

Click the content type after making the changes, choose “Republish”, and click “OK” for the changes.

Republish: If you have made changes to this content type, the content type needs to be "republished" before the changes are available for download to Web Application consuming content types from this.

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Get updates for published content types from a subscriber site:

Follow the below-listed steps to get the updates from Published content Types,

Step 1: Site settings

Go to the “Site Settings” page.

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Step 2: Content type publishing. 

Under “Site Collection Administration”, click Content type publishing. 

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Step 3: Refresh

In the Refresh All Published Content Types section, choose “Refresh all published content types on next update” as shown below and click “OK”.

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Summary

In this article, we explored how to create a content type in Content type hub, Publish content types, Republish and their usages. Happy learning!