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Resolving Workflow Status Stopped when sending mail to a Sharepoint Group

  • Article

There is a mysterious stalemate
occurs when you create a normal sharepoint Designer workflow with An
action of sending a mail to a sharepoint group. The workflow runs fine
when run under Administrator Account but shows status stopped when run
under any other account like Contributor etc.

This
occurs due to the fact that by default, the visibility of members of
sharepoint group is granted only To the members of those group. Any
other user outside that group cannot enumerate the members of the group
And hence the workflow fails with the status as stopped. To resolve the
issue, Go to Sharepoint Group settings And allow Everyone to see the
members of group.

This issue engrossed my whole day due to the fact that, there is no error reported when this occurs.

Comments

  • Anonymous
    June 30, 2008
    Durn...thank you so much for this tip.  I spent 4 hours this morning on this.  SO many little nuances about MOSS.  

  • Anonymous
    November 23, 2008
    Got it!!! Solves my problem. Thanks for the article.

  • Anonymous
    April 21, 2009
    I have a similar issue.  I have a workflow condition that checks to see "If Modified by SP Group" then email to Created by.  Workflow does not process.  I took out the dashes in my SP Group and "allowed everyone to view" the SP Group.  Any other suggestions?  

  • Anonymous
    December 11, 2009
    Nice tip! Thanks! Saved me a lot of time.

  • Anonymous
    October 10, 2010
    Thanks alot for posting this blog...............