Appear Offline in Lync and other Customizations

Article
12/28/2010

Question: Is It Possible To Appear Offline In Lync?

Answer: yes Smile

In previous releases of Office Communication Server, like 2007 and 2007 R2, you could use Group Policies, to add and change the value of a registry DWORD value called “EnableAppearOffline” to 1, but now in Lync this is not necessary anymore since Lync enables you to create Client Policies!

CsClientPolicy?

Client Policies in Lync:

* replace group policy settings used in previous versions of the product

* enable you to tweak client settings, which will be enforced every time a user logs into Lync Smile

CsClientPolicy, where can I find more information?

For more information about Client Policies, head over to the following TechNet Articles:

To get information about an existing client policy: Get-CsClientPolicy
http://technet.microsoft.com/en-us/library/gg398830.aspx
To create a new client policy: New-CsClientPolicy
http://technet.microsoft.com/en-us/library/gg425949.aspx
To grant a new client policy: Grant-CsClientPolicy (or use the Lync Control Panel)
http://technet.microsoft.com/en-us/library/gg412942.aspx
To remove a client policy: Remove-CsClientPolicy
http://technet.microsoft.com/en-us/library/gg425772.aspx
To change settings of a client policy: Set-CsClientPolicy
http://technet.microsoft.com/en-us/library/gg398300.aspx

CsClientPolicy, what can be customized?

With a client policy, you can control any of the following settings:

AddressBookAvailability
AttendantSafeTransfer
AutoDiscoveryRetryInterval
BlockConversationFromFederatedContacts
CalendarStatePublicationInterval
ConferenceIMIdleTimeout
CustomizedHelpUrl
CustomLinkInErrorMessages
CustomStateUrl
DGRefreshInterval
DisableCalendarPresence
DisableContactCardOrganizationTab
DisableEmailComparisonCheck
DisableEmoticons
DisableFederatedPromptDisplayName
DisableFeedsTab
DisableFreeBusyInfo
DisableHandsetOnLockedMachine
DisableHtmlIm
DisableICE
DisableInkIM
DisableMeetingAndSubjectLocation
DisableOneNote12Integration
DisableOnlineContextualSearch
DisablePhonePresence
DisablePICPromptDisplayName
DisablePoorDeviceWarnings
DisablePoorNetworkWarnings
DisablePresenceNote
DisableRTFIM
DisableSavingIM
DisplayPhoto
EnableAppearOffline
EnableCallLogAutoArchiving
EnableClientMusicOnHold
EnableConversationWindowTabs
EnableEnterpriseCustomizedHelp
EnableEventLogging
EnableExchangeContactSync
EnableExchangeDelegateSync
EnableFullScreenVideo
EnableHotdesking
EnableIMAutoArchiving
EnableNotificationsForNewSubscribers
EnableSQMData
EnableTracing
EnableUnencryptedFileTransfer
EnableUrl
EnableVOIPCallDefault
ExcludedContactFolders
HotdeskingTimeout
IMWarning
MAPIPollInterval
MaximumDGsAllowedInContactList
MaximumNumberOfContacts
MaxPhotoSizeKb
MusicOnHoldAudioFile
P2PAppSharingEncryption
PlayAbbreviatedDialTone
PolicyEntry
SearchPrefixFlags
ShowManagePrivacyRelationships
ShowRecentContacts
ShowSharepointPhotoEditLink
SPSearchCenterExternalURL
SPSearchCenterInternalURL
SPSearchExternalURL
SPSearchInternalURL
TabURL
WebServicePollInterval

CsClientPolicy, an example?

In this example, I will create a new CsClientPolicy, called “Users in Brussels”, which will:

enable the ability of appearing offline
- EnableAppearOffine : $True
show a warning when starting an IM conversation
- IMWarning : “It is possible that this conversation will be archived”
enable tracing for Lync
- EnableTracing : $True
show 4 additional custom presence states
- For more info about Custom Presence States, go here: http://technet.microsoft.com/en-us/library/gg398997.aspx
- CustomStateUrl “https://pool.lync.local/custom.xml” (make sure this URL is reachable for the client when signing into Lync!!)
- Where custom.xml contains the following content:
  - <?xml version="1.0"?>
    <customStates xmlns="http://schemas.microsoft.com/09/2009/communicator/customStates">
    
    <customState ID="1" availability="online">
        <activity LCID="1033">Working from Home</activity>
    </customState>
    <customState ID="2" availability="busy">
        <activity LCID="1033">Attending Online Training</activity>
        <activity LCID="1036">Suivre un Training Online</activity>
    </customState>
    <customState ID="3" availability="busy">
        <activity LCID="1033">Meeting with Customer</activity>
    </customState>
    <customState ID="4" availability="do-not-disturb">
        <activity LCID="1033">Demo Time</activity>
    </customState></customStates>

and then I will grant the policy to all users that have Brussels as their office.

Step 1. Create the policy

Using the Lync Shell cmdlet New-CsClientPolicy

Step 2. Grant the policy

Check who has got their office set to Brussels…

Grant and check the Client Policy….

Step 3. Check the settings

After logging in as Annelies Bulkens, it is clear the settings have been applied!

(By default, Lync will update client policies and settings every three hours…signing out and in, will force them immediately Smile )

Custom Presence States, and Appear Offline is available, same for logging…

And when starting and joining an IM conversation, the IM warning will pop up:

-Ilse

Comments

Anonymous
January 01, 2003
Thx, I have used the old method only :) but good to know that in Lync we can enable it globally & can have custom presence as well.

http://msexchange.me/2014/06/22/appear-offline-status-on-lync-client/
Anonymous
December 03, 2015
The comment has been removed
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