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Restrict disabled users from showing up in SharePoint Online search results

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An interesting ask came up the other day , “Is there a possibility to restrict disabled users from showing up in SharePoint Online search results” Thanks to our friend Sridhar Narra who  shared some great insights to the solution. To achieve these we need to make few changes to On-Premise Active Directory.

1.Set  msExchHideFromAddressLists property of the user that needs to be  hidden from people search or Delve to True or 1.

2.Azure Active Directory Sync should synchronize the changes to Office365 directory services.

3.The change would eventually propagate  all the way up to SharePoint Online (SPO)User Profiles.

4.Once changes are synched to User profiles, incremental crawl should crawl the profiles that were set with SPSHideFromAddressLists property.

5.To verify crawl has updated the index with the above changes, perform the steps below

Browse to search center in SharePoint Online and click on People search vertical. Type below query and you should see the result of the person that you intend to hide, example

https://contoso.sharepoint.com/search/Pages/peopleresults.aspx?k=manas%20biswas

To hide profiles with SPSHideFromAddressLists property updated in search index,example

https:// contoso.sharepoint.com/search/Pages/peopleresults.aspx?k=manas%20biswas%20-sps-hidefromaddresslists:1  

6.Finally following steps allow default people search to exclude all profiles with SPS-HideFromAddressLists set.

  1. Browse to enterprise search people results page example https://contoso.sharepoint.com/search/Pages/peopleresults.aspx
  2. Edit Search Results page.
  3. Edit People Results Web part.
  4. Change query.
  5. Change Query Text from {searchboxquery} to {searchboxquery} –“SPS-HideFromAddressLists”:1
  6. Apply changes.
  7. Check-in changes and publish the page.

Now disabled users should no longer show up in search results.

Comments

  • Anonymous
    February 10, 2017
    Hi, would something equivalent work on-premises?
    • Anonymous
      February 14, 2017
      Hi Len, it should work the same way on premises as all you are doing here is adding an additional restriction to the query for people to exclude those with this value.
      • Anonymous
        April 04, 2017
        On premises it would probably be better to make an exclusion filter (if you use FIM) like so:https://www.qdoscc.com/blog/sharepoint-tips-remove-disabled-user-profiles-search
        • Anonymous
          April 24, 2017
          Thanks for the suggestion Anders. Agreed depending on your import tech choice there are other ways to achieve this