When we set the version limit on the Organization level to be 100 versions, how we can apply this to existing libraries

Question

We want to Apply the Version limit on the Organization limit, as follow:-

Where each document will have maximum of 100 versions as long as the version was not created 10 years ago.

now this will be applied to new libraries inside new sites or inside existing sites. but what about existing libraries inside existing sites? how we can apply the same Organization settings to them?

Thanks

Answer 1

Hi @john john Pter,

For existing Libraries in existing Sites, you can update Version Limits via PowerShell:

Use PowerShell with PnP modules to iterate through all sites and libraries, updating version settings.

# Connect to SharePoint Admin Center
Connect-PnPOnline -Url https://yourtenant-admin.sharepoint.com -Interactive

# Get all site collections
$sites = Get-PnPTenantSite

foreach ($site in $sites) {
    Connect-PnPOnline -Url $site.Url -Interactive
    $libraries = Get-PnPList | Where-Object { $_.BaseType -eq "DocumentLibrary" -and $_.Hidden -eq $false }
    
    foreach ($lib in $libraries) {
        # Enable versioning if not already enabled
        Set-PnPList -Identity $lib.Id -EnableVersioning $true
        # Set major version limit to 100 (adjust for minor versions if needed)
        Set-PnPList -Identity $lib.Id -MajorVersionLimit 100
    }
}

And create a retention policy in the Microsoft 365 Compliance Center to delete content older than 10 years based on the "Created date" of versions. Then apply to all libraries.

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