restricting delegate access to confidential mail

Question

can i send an email that cannot be seen by my delegates

Answer 1

Hi @Jackson, Chris

Welcome to our forum!

Yes, here are a few methods you may refer to:

1. Use Sensitivity Labels: Apply a sensitivity label that assigns either the "Encrypt-Only" or "Do Not Forward" protection option to your email. This restricts access to only those specified in the To, Cc, or Bcc fields. More information: Prevent mailbox delegates from reading protected messages - Outlook | Microsoft Learn
2. Information Rights Management (IRM): Use IRM to protect your email. This can prevent delegates from reading protected messages. You can configure this in Outlook by selecting "Options" > "Permissions" and choosing the appropriate restriction.
3. Move Confidential Emails to a Separate Folder: Use a rule to automatically move emails marked as confidential to a folder that your delegates do not have permission to access.
4. PowerShell Command: If you have administrative access, you can use the Set-MailboxIRMAccess cmdlet to block specific delegates from accessing IRM-protected messages. For example:

      Set-MailboxIRMAccess -Identity "******@domain.com" -User "******@domain.com" -AccessLevel Block
   

   This command prevents the specified delegate from reading IRM-protected messages in your mailbox. More information: Consistently block delegates or shared mailbox members from accessing protected messages in Outlook | Microsoft Community Hub 

Hope it helps.

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