Microsoft Purview
A Microsoft data governance service that helps manage and govern on-premises, multicloud, and software-as-a-service data. Previously known as Azure Purview.
1,247 questions
Purview unable to find certain SharePoint Online sites when querying to add them to a DLP policy scope
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Josh Wilson
0
Reputation points
When attempting to add SharePoint sites to include as a part of the location scope for my DLP policies, I am unable to find a good portion of my SharePoint sites. Interestingly enough, many of the user's personal SharePoint (OneDrive) sites are able to be searched. Why is it that I wouldn't be able to search and find a SharePoint site within my tenant?
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Smaran Thoomu 17,520 Reputation points Microsoft Vendor2024-11-21T08:57:19.6733333+00:00 Hi @Josh Wilson
Welcome to Microsoft Q&A platform and thanks for posting your query here.It seems you're facing issues while attempting to add SharePoint Online sites to a Data Loss Prevention (DLP) policy location scope in Microsoft Purview.
Here are some potential reasons for this issue and suggested actions to address them:
Search Indexing Delays or Restrictions- Newly created or modified SharePoint sites may not appear immediately due to search indexing delays.
- Action: Wait up to 48 hours for indexing or manually trigger reindexing in the SharePoint Admin Center for the affected sites.
Privacy Settings of SharePoint Sites
- Some SharePoint sites may have privacy settings that restrict their visibility in search results.
- Action: Verify the permissions and privacy settings of the sites to ensure they allow inclusion in DLP policies.
Tenant-Wide Policy or Rule Constraints
- Ensure your DLP policies adhere to Microsoft Purview's platform constraints. These include limits on the number of policies, rules, and overall policy size:
- Maximum number of policies per tenant: 10,000
- Maximum number of rules per tenant: 600
- Maximum size of a policy: 100 KB
- Maximum number of rules per tenant: 600
- Maximum number of policies per tenant: 10,000
- Action: Review your existing policies and consolidate or optimize them to remain within these constraints.
- If the site cannot be found via the search feature, try manually adding the SharePoint site URL directly to the DLP policy configuration.
File or Metadata Limitations
- DLP policies have file size and regex constraints that could indirectly affect policy application. For example:
- Maximum file size for text extraction: 2 MB
- Regex match size: 20 KB
- Action: Ensure your policy configurations and rules are aligned with these limitations.
Refer these articles for more information:
https://learn.microsoft.com/en-us/purview/dlp-policy-reference?view=o365-worldwide#before-you-beginI hope this helps. Please let me know if you have any questions.
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