Can we adjust the outlook storage cleanup rules.

Question

Hello

Please i need your help on this issue.

Currently, Outlook’s built-in cleanup rules allow you to delete items older than 3, 6, or 12 months.

Unfortunately, there isn’t a built-in option to set a cleanup rule for 10 years? Will this be possible in the future

Answer 1

Hi there! Currently, Outlook does not offer a built-in option to set a cleanup rule for 10 years. The available options are limited to 3, 6, or 12 months1.

However, you can use a combination of rules and the AutoArchive feature to manage older emails. For example, you can create a rule to move emails to a specific folder and then set the AutoArchive settings for that folder to delete items after a certain period2.

As for future updates, there’s no official information yet on whether Microsoft plans to introduce a 10-year cleanup rule. It might be helpful to provide feedback to Microsoft through their support channels or user forums to express your interest in this feature. Please accept answer if it helps.

Answer 2

Hello, @IniobongNkanga-8038,

Welcome to the Microsoft Q&A platform!

Based on your description, I understand that you are wondering if there is any chance that Outlook will have a built-in option in the future to set a 10-year cleanup rule.

PAUL PROMISE DZAHINI's response is comprehensive and effective, he has explained to you that there is no official information on whether Microsoft is planning to introduce a 10-year cleanup rule, as well as providing you with a viable alternative.

Please click "Accept Answer" and kindly upvote it if the answer is helpful. If you have extra questions about this answer, please click "Comment".

Thank you for your support and understanding.

Best Wishes,

Alex Zhang