Can we disable the versioning changes on the libraries and only force it from the Organization

Question

Hi All,

I am reading about the new capabilities offered by SharePoint for "Version history" @ https://learn.microsoft.com/en-us/sharepoint/version-overview .

now I have this question:-

Is there a way to disable those versioning settings from the library level for all libraries and all sites (current and new) ,

and only allow this to be managed from the Organization level?

or this is not supported?

Thanks

Answer 1

This link describes how it works: https://learn.microsoft.com/en-us/sharepoint/set-default-org-version-limits

The general idea seems to be to set the organizational limits from the SharePoint Admin Center, which are the defaults. But then you can configure version history limits on individual sites, as needed.

Answer 2

For current site, you could disable versioning settings for all document libraries in a site collection by using following PowerShell.

Note: Replace site URL with your site.

#Function to Disable Versioning on All Document Libraries in a SharePoint Online Site
Function Disable-SPOVersionHistory()
{
    param
    (
        [Parameter(Mandatory=$true)] [string] $SiteURL
    )
    Try {
        Write-host -f Yellow "Processing site:"$SiteURL
 
        #Setup the context
        $Ctx = New-Object Microsoft.SharePoint.Client.ClientContext($SiteURL)
        $Ctx.Credentials = $Global:Credentials
   
        #Get the site, subsites and lists from given site
        $Web = $Ctx.web
        $Ctx.Load($Web)
        $Ctx.Load($Web.Lists)
        $Ctx.Load($web.Webs)
        $Ctx.executeQuery()
 
        #Array to exclude system libraries
        $SystemLibraries = @("Form Templates", "Pages", "Preservation Hold Library","Site Assets", "Site Pages", "Images",
                            "Site Collection Documents", "Site Collection Images","Style Library")
         
        #Get All document libraries
        $DocLibraries = $Web.Lists | Where {$_.BaseType -eq "DocumentLibrary" -and $_.Hidden -eq $False -and $_.Title -notin $SystemLibraries}
        ForEach($Library in $DocLibraries)
        {
            #disable versioning in each document library
            $Library.EnableVersioning = $False
            $Library.Update()
            $Ctx.ExecuteQuery()
            Write-host -f Green "`tVersioning has been turned OFF at '$($Library.Title)'"
        }
  
        #Iterate through each subsite
        ForEach ($Subweb in $Web.Webs)
        {
            #Call the function recursively
            Disable-SPOVersionHistory($Subweb.url)
        }
    }
    Catch {
        write-host -f Red "Error:" $_.Exception.Message
    }
}
 
#Set Parameters
$SiteURL="https://tenant.sharepoint.com/sites/marketing"
 
#Get Credentials to connect
$Cred= Get-Credential
$Global:Credentials = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($Cred.Username, $Cred.Password)
 
#Call the function to disable versions on all document libraries
Disable-SPOVersionHistory -SiteURL $SiteURL

For new site, you need to set version history limit in the tenant level.

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