How to request access to a data product
Note
This article explains how to request access to a data product. To manage access to data products, see Configure and manage access policies.
If you want access to a data product and its assets, you can follow these steps to request access.
Considerations
In this experience, the approvers of the request must provide access to the individual data assets manually as part of the approval process or specify an access provider to do so and record the status of access provisioned.
Once you receive confirmation that your request is approved or see the status has changed on the Microsoft Purview Unified Catalog Data product search page in the My data access tab, you can view the details on how to access and use the data. You can also navigate to the data product documentation to understand how to access and use the data.
How to request access to a data product
If you discover a data product in the catalog that you would like to access, you can request access directly through Microsoft Purview. The request triggers a workflow that requests that the owners of the data resource grant you access to the data product.
This article outlines how to make an access request.
In Unified Catalog, select Discovery, then select Data products.
To find a data product, search or browse for it by entering a keyword or natural language in the search bar.
Select the data product to open the data product details page.
Select Request access.
Fill in the form. The form is different depending on your organization and the data product, but provide all information.
When you're finished, select Send when you're finished.
Approval requests are sent out to all involved parties. When your request is approved or rejected, you'll get an email notification.
How to view data product access requests
You can see all your requests in Unified Catalog by selecting Discovery, then Data products, and selecting the My data access tab.
Select a data product name to open the Access Request flyout pane. This detailed request view helps you understand the approvals or actions taken, and view the asset level access provisioning status and any instructions, if provided.
Request statuses
- Pending: The request is sent to an approver for review.
- Declined: The request is denied by the approver.
- Approved: The request is approved, but provisioning work is not yet completed to grant access to the requestor.
- Completed: The data asset has been provisioned to grant access for the requestor. This request is now fully complete.
How to cancel an access request
You can cancel an access request if it has not yet reached a Completed status. To cancel an access request:
- In Unified Catalog, select Discovery, then Data products, then the My data access tab.
- On the Access Request flyout pane, select Delete.
If your request has been approved and completed, only the data product owner can delete a request. The data owner must manually deprovision access to individual assets before deleting a request.