email signature global.

Question

Hello

Please i need your help on this issue.

when I am trying to set up global email signature from exchange rule , not working properly.

Answer 1

Hello Iniobong,

Please see:

Create a signature that applies to all messages

https://learn.microsoft.com/en-us/microsoft-365/admin/setup/create-signatures-and-disclaimers?view=o365-worldwide

Limitations of organization wide signatures

You can't do the following when managing email signatures in Microsoft 365:

• Insert the signature directly under the latest email reply or forward
• Display server-side email signatures in users' Sent Items folders
• Embed images in email signatures
• Skip lines which contain variables that couldn't be updated (e.g. because the value wasn't provided for a user)

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If this is helpful please accept as answer or upvote.

Best regards,

Dillon Silzer | Cloudaen.com | Cloudaen Computing Solutions

Answer 2

Hi @IniobongNkanga-8038，

Thanks for posting your question in the Microsoft Q&A forum.

According to your description, when you try to set a global email signature from an Exchange rule, it doesn't work. To find the cause more accurately, you can try to provide the following information:

1. Do you have any error messages?
2. Are you creating the signature in the Microsoft 365 admin center or through the EAC?
3. You can use the command Get-TransportRule | where {$_.ApplyHTMLDisclaimerFallbackAction -eq 'Wrap' -and $_.FromScope -eq 'NotInOrganization'} to see if the value Wrap is used, which may affect incoming mail from external senders.

Refer to: Organization-wide message disclaimers, signatures, footers, or headers in Exchange Online | Microsoft Learn

If you have any questions, please feel free to contact me. If the answer is helpful, please click "Accept Answer" because it can help other members of the Microsoft Q&A community who have encountered similar problems and are looking for solutions. Thank you.

Best,

Jeanne