Trying to construct Purview Content Search query that Excludes specific SharePoint location

Ian Prickett 0

I'm searching SharePoint for specific data using Purview Content Search and my results are being inflated when it keeps adding examples stored in my SharePoint drive, how do I exclude my drive from the scope?

I don't have the option to exclude SharePoint locations when constructing the search, only to add individual SharePoint instead of all (we have hundreds).

I've tried the '-' and NOT operators on the 'File:' and 'documentlink;' flags but they aren't working, can anyone point me in the right direction, thanks.

Examples:

"Key Text 1" NOT documentlink:"https://XX-my.sharepoint.com/personal/my_account"

"Key Text 1" -site:"My Account"

"Key Text 1" -site:"MyLoginId"

I also tried using the - path option but it then excluded all personal SharePoint locations:

"Key Text 1" -path:“https://XX-my.sharepoint.com/personal/my_ID”

phemanth 12,580 Reputation points Microsoft Vendor

2024-12-19T19:06:49.99+00:00
@Ian Prickett

Thanks for the question and using MS Q&A platform.

Please check the below steps and confirm us

Using the -path Operator: You mentioned that using the -path option excluded all personal SharePoint locations. To refine this, you can try specifying more precise paths. For example:
"Key Text 1" -path:"https://XX-my.sharepoint.com/personal/my_ID"

Using the documentlink Property: The documentlink property can be more robust than the path property. Ensure you are using the correct syntax:
"Key Text 1" NOT documentlink:"https://XX-my.sharepoint.com/personal/my_account"

Excluding Specific Sites: If you need to exclude specific sites, you might need to manually unselect them after selecting all sites. This can be tedious but might be necessary if the exclusion operators aren't working as expected

Advanced Search Queries: Sometimes, combining multiple conditions can help narrow down the results. For example:

"Key Text 1" AND NOT (documentlink:"https://XX-my.sharepoint.com/personal/my_account" OR site:"My Account" OR site:"MyLoginId")

I hope the above steps will resolve the issue, please do let us know if issue persists. Thank you
Ian Prickett 0 Reputation points

2024-12-19T19:12:56.6633333+00:00

Steps 1 & 2 Have already been tried and didn't work as I explained in my question.

Step 3 Isn't an option as the listed/searchable SharePoint sites don't include the personal sites so I can't locate my site to then uncheck.
phemanth 12,580 Reputation points Microsoft Vendor

2024-12-20T18:55:50+00:00

@Ian Prickett We are reaching out to the internal team to get more information related to your query and will get back to you as soon as we have an update.

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Trying to construct Purview Content Search query that Excludes specific SharePoint location

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