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Use a format file to bulk import data (SQL Server)

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Applies to: SQL Server Azure SQL Database Azure SQL Managed Instance Azure Synapse Analytics Analytics Platform System (PDW)

This article illustrates the use of a format file in bulk-import operations. A format file maps the fields of the data file to the columns of the table. Review Create a Format File (SQL Server) for additional information.

Before you begin

Example test conditions

The examples of format files in this topic are based on the table and data file defined below.

Sample table

The script below creates a test database and a table named myFirstImport. Execute the following Transact-SQL in Microsoft SQL Server Management Studio (SSMS):

CREATE DATABASE TestDatabase;
GO

USE TestDatabase;
CREATE TABLE dbo.MyFirstImport (
   PersonID smallint,
   FirstName varchar(25),
   LastName varchar(30),
   BirthDate Date
   );

Sample data file

Using Notepad, create an empty file D:\BCP\myFirstImport.bcp and insert the following data:

1,Anthony,Grosse,1980-02-23
2,Alica,Fatnowna,1963-11-14
3,Stella,Rosenhain,1992-03-02

Alternatively, you can execute the following PowerShell script to create and populate the data file:

Clear-Host
# revise directory as desired

$dir = 'D:\BCP\';

$bcpFile = Join-Path -Path $dir -ChildPath 'MyFirstImport.bcp';

# Confirm directory exists

IF ((Test-Path -Path $dir) -eq 0)
{
    Write-Host "The path $dir does not exist; please create or modify the directory.";
    RETURN;
};

# Clear content, will error if file does not exist, can be ignored

Clear-Content -Path $bcpFile -ErrorAction SilentlyContinue;

# Add data

Add-Content -Path $bcpFile -Value '1,Anthony,Grosse,1980-02-23';
Add-Content -Path $bcpFile -Value '2,Alica,Fatnowna,1963-11-14';
Add-Content -Path $bcpFile -Value '3,Stella,Rosenhain,1992-03-02';

# Review content

Get-Content -Path $bcpFile;
Notepad.exe $bcpfile;

Create the format files

SQL Server support two types of format file: non-XML format and XML format. The non-XML format is the original format that is supported by earlier versions of SQL Server.

Create a non-XML format file

Review Non-XML Format Files (SQL Server) for detailed information. The following command will use the bcp utility to generate a non-xml format file, myFirstImport.fmt, based on the schema of myFirstImport. To use a bcp command to create a format file, specify the format argument and use nul instead of a data-file path. The format option also requires the -f option. In addition, for this example, the qualifier c is used to specify character data, t, is used to specify a comma as a field terminator, and T is used to specify a trusted connection using integrated security. At a command prompt, enter the following command:

bcp TestDatabase.dbo.myFirstImport format nul -c -f D:\BCP\myFirstImport.fmt -t, -T

REM Review file
Notepad D:\BCP\myFirstImport.fmt

Your non-XML format file, D:\BCP\myFirstImport.fmt should look as follows:

13.0
4
1       SQLCHAR             0       7       ","      1     PersonID               ""
2       SQLCHAR             0       25      ","      2     FirstName              SQL_Latin1_General_CP1_CI_AS
3       SQLCHAR             0       30      ","      3     LastName               SQL_Latin1_General_CP1_CI_AS
4       SQLCHAR             0       11      "\r\n"   4     BirthDate              ""

Important

Ensure your non-XML format file ends with a carriage return\line feed. Otherwise you will likely receive the following error message:

SQLState = S1000, NativeError = 0
Error = [Microsoft][ODBC Driver 13 for SQL Server]I/O error while reading BCP format file

Create an XML format file

Review XML Format Files (SQL Server) for detailed information. The following command will use the bcp utility to create an xml format file, myFirstImport.xml, based on the schema of myFirstImport. To use a bcp command to create a format file, specify the format argument and use nul instead of a data-file path. The format option always requires the -f option, and to create an XML format file, you must also specify the -x option. In addition, for this example, the qualifier c is used to specify character data, t, is used to specify a comma as a field terminator, and T is used to specify a trusted connection using integrated security. At a command prompt, enter the following command:

bcp TestDatabase.dbo.myFirstImport format nul -c -x -f D:\BCP\myFirstImport.xml -t, -T

REM Review file
Notepad D:\BCP\myFirstImport.xml

Your XML format file, D:\BCP\myFirstImport.xml should look as follows:

<?xml version="1.0"?>
<BCPFORMAT xmlns="http://schemas.microsoft.com/sqlserver/2004/bulkload/format" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
<RECORD>
  <FIELD ID="1" xsi:type="CharTerm" TERMINATOR="," MAX_LENGTH="7"/>
  <FIELD ID="2" xsi:type="CharTerm" TERMINATOR="," MAX_LENGTH="25" COLLATION="SQL_Latin1_General_CP1_CI_AS"/>
  <FIELD ID="3" xsi:type="CharTerm" TERMINATOR="," MAX_LENGTH="30" COLLATION="SQL_Latin1_General_CP1_CI_AS"/>
  <FIELD ID="4" xsi:type="CharTerm" TERMINATOR="\r\n" MAX_LENGTH="11"/>
</RECORD>
<ROW>
  <COLUMN SOURCE="1" NAME="PersonID" xsi:type="SQLSMALLINT"/>
  <COLUMN SOURCE="2" NAME="FirstName" xsi:type="SQLVARCHAR"/>
  <COLUMN SOURCE="3" NAME="LastName" xsi:type="SQLVARCHAR"/>
  <COLUMN SOURCE="4" NAME="BirthDate" xsi:type="SQLDATE"/>
</ROW>
</BCPFORMAT>

Use a format file to bulk import data

The examples below use the database, datafile, and format files created above.

Use bcp and Non-XML Format File

At a command prompt, enter the following command:

REM Truncate table (for testing)
SQLCMD -Q "TRUNCATE TABLE TestDatabase.dbo.MyFirstImport;"

REM Import data
bcp TestDatabase.dbo.myFirstImport IN D:\BCP\myFirstImport.bcp -f D:\BCP\myFirstImport.fmt -T

REM Review results
SQLCMD -Q "SELECT * FROM TestDatabase.dbo.MyFirstImport"

Use bcp and XML format file

At a command prompt, enter the following command:

REM Truncate table (for testing)
SQLCMD -Q "TRUNCATE TABLE TestDatabase.dbo.MyFirstImport;"

REM Import data
bcp TestDatabase.dbo.myFirstImport IN D:\BCP\myFirstImport.bcp -f D:\BCP\myFirstImport.xml -T

REM Review results
SQLCMD -Q "SELECT * FROM TestDatabase.dbo.MyFirstImport;"

Use BULK INSERT and Non-XML Format File

Execute the following Transact-SQL in Microsoft SQL Server Management Studio (SSMS):

USE TestDatabase;  
GO

TRUNCATE TABLE myFirstImport; -- (for testing)
BULK INSERT dbo.myFirstImport  
   FROM 'D:\BCP\myFirstImport.bcp'  
   WITH (FORMATFILE = 'D:\BCP\myFirstImport.fmt');  
GO

-- review results
SELECT * FROM TestDatabase.dbo.myFirstImport;

Use BULK INSERT and XML Format File

Execute the following Transact-SQL in Microsoft SQL Server Management Studio (SSMS):

USE TestDatabase;  
GO

TRUNCATE TABLE myFirstImport; -- (for testing)
BULK INSERT dbo.myFirstImport  
   FROM 'D:\BCP\myFirstImport.bcp'  
   WITH (FORMATFILE = 'D:\BCP\myFirstImport.xml');  
GO

-- review results
SELECT * FROM TestDatabase.dbo.myFirstImport;

Use OPENROWSET(BULK...) and Non-XML Format File

Execute the following Transact-SQL in Microsoft SQL Server Management Studio (SSMS):

USE TestDatabase;
GO

TRUNCATE TABLE myFirstImport; -- (for testing)
INSERT INTO dbo.myFirstImport
    SELECT *
    FROM OPENROWSET (
        BULK 'D:\BCP\myFirstImport.bcp',
        FORMATFILE = 'D:\BCP\myFirstImport.fmt'
        ) AS t1;
GO

-- review results
SELECT * FROM TestDatabase.dbo.myFirstImport;

Use OPENROWSET(BULK...) and XML Format File

Execute the following Transact-SQL in Microsoft SQL Server Management Studio (SSMS):

USE TestDatabase;  
GO

TRUNCATE TABLE myFirstImport; -- (for testing)
INSERT INTO dbo.myFirstImport  
    SELECT *
    FROM OPENROWSET (
        BULK 'D:\BCP\myFirstImport.bcp',
        FORMATFILE = 'D:\BCP\myFirstImport.xml'  
       ) AS t1;
GO

-- review results
SELECT * FROM TestDatabase.dbo.myFirstImport;

More examples

Create a Format File (SQL Server)
Use a Format File to Skip a Table Column (SQL Server)
Use a Format File to Skip a Data Field (SQL Server)
Use a Format File to Map Table Columns to Data-File Fields (SQL Server)

Next steps