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Set up a connector to archive Hong Kong CSL SMS/MMS data

  • Άρθρο

Use a TeleMessage connector in the Microsoft Purview portal to import and archive SMS and MMS data from the Hong Kong (HK) CSL Mobile Network. After you set up and configure a connector, it connects to your organization's HK CSL Network once every day, and imports SMS and MMS data to mailboxes in Microsoft Purview.

After SMS and MMS messages are stored in user mailboxes, you can apply Microsoft 365 Purview features such as litigation hold and Microsoft 365 retention policies to HK CSL Network data. For example, you can search HK CSL Network data using search or associate the mailbox that contains the HK CSL Network connector data with a custodian in an eDiscovery case. Using a HK CSL Network connector to import and archive data in Microsoft 365 can help your organization stay compliant with government and regulatory policies.

Tip

If you're not an E5 customer, use the 90-day Microsoft Purview solutions trial to explore how additional Purview capabilities can help your organization manage data security and compliance needs. Start now at the Microsoft Purview trials hub. Learn details about signing up and trial terms.

Overview of archiving HK CSL Network data

The following overview explains the process of using a connector to archive HK CSL Network data in Microsoft 365.

Archiving workflow for Hong Kong CSL SMS/MMS data.

  1. Your organization works with TeleMessage to set up a HK CSL Network connector. For information, see HK CSL Network Archiver.
  2. In real time, SMS and MMS messages from your organization's HK CSL Network are copied to the TeleMessage site.
  3. The HK CSL Network connector that you create in the Purview portal connects to the TeleMessage site every day and transfers the SMS and MMS messages from the previous 24 hours to a secure Azure Storage location in the Microsoft cloud. The connector also converts the content of SMS and MMS messages to an email message format.
  4. The connector imports the mobile communication items to the mailbox of specific users. A new folder named HK CSL SMS/MMS Network Archiver is created in the user's mailbox and the items are imported to it. The connector does this mapping by using the value of the User's Email address property. Every SMS and MMS message contains this property, which is populated with the email address of every participant of the message.

In addition to automatic user mapping using the value of the User’s Email address property, you can also define a custom mapping by uploading a CSV mapping file. This mapping file contains the mobile phone number and corresponding Microsoft 365 email address for users in your organization. If you enable both automatic user mapping and custom mapping, for every email item the connector first looks at the custom mapping file. If it doesn't find a valid Microsoft 365 user that corresponds to a mobile phone number, the connector uses the values in the email address property of the item it's trying to import. If the connector doesn't find a valid Microsoft 365 user in either the custom mapping file or in the email address property of the email item, the item won't be imported.

Before you begin

Important

All partner third-party data connector configurations require a provisioned service principal for the partner application. This requirement isn't applicable for native Microsoft third-pary data connector configurations. We recommend working with your partners for details on the relevant Partner Application ID.

To provision a service principal using PowerShell, see Provision a service principal for partner third-party data connectors.

Some of the implementation steps required to archive HK CSL Network data are external to Microsoft 365 and must be completed before you can create the connector in the Purview portal.

  • Order the mobile archiver service from TeleMessage and get a valid administration account for your organization. You need to sign into this account when you create the connector in the Pruview portal.
  • Obtain your HK CSL account and billing contact details so you can fill-out the TeleMessage onboarding forms and order the message archiving service from HK CSL.
  • Register all users that require HK CSL SMS/MMS Network archiving in the TeleMessage account. When registering users, be sure to use the same email address that's used for their Microsoft 365 account.
  • Users must have corporate-owned and corporate-liable mobile phones on the HK CSL mobile network. Archiving messages in Microsoft 365 isn't available for employee-owned or "Bring Your Own Devices (BYOD) devices.
  • The user who creates a HK CSL Network connector must be assigned the Data Connector Admin role. This role is required to add connectors on the Data connectors page in the Purview portal. This role is added by default to multiple role groups. For a list of these role groups, see Roles in Microsoft Defender for Office 365 and Microsoft Purview compliance. Alternatively, an admin in your organization can create a custom role group, assign the Data Connector Admin role, and then add the appropriate users as members. For guidance, see thecPermissions in the Microsoft Purview portal.

This TeleMessage data connector is available in GCC environments in the Microsoft 365 US Government cloud. Third-party applications and services might involve storing, transmitting, and processing your organization's customer data on third-party systems that are outside of the Microsoft 365 infrastructure and therefore aren't covered by the Microsoft Purview and data protection commitments. Microsoft makes no representation that use of this product to connect to third-party applications implies that those third-party applications are FEDRAMP compliant.

Create a HK CSL Network connector

After you've completed the prerequisites described in the previous section, you can create an HK CSL Network connector in the Purview portal. The connector uses the information you provide to connect to the TeleMessage site and transfer SMS and MMS messages to the corresponding user mailbox boxes in Microsoft 365.

  1. Go to Microsoft Purview portal and then select Data connectors > HK CSL Network.

  2. On the HK CSL Network product description page, select Add connector

  3. On the Terms of service page, select Accept.

  4. On the Login to TeleMessage page, under Step 3, enter the required information in the following boxes and then select Next.

    • Username: Your TeleMessage username.
    • Password: Your TeleMessage password.

  5. After the connector is created, you can close the pop-up window and go to the next page.

  6. On the User mapping page, enable automatic user mapping. To enable custom mapping, upload a CSV file that contains the user mapping information, and then select Next.

  7. Review your settings, and then select Finish to create the connector.

  8. Go to the Connectors tab on the Data connectors page in the Purview portal to see the progress of the import process for the new connector.

Limits

Importing attachments or items are supported up to 10 MB.