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Configure role-based administration for Configuration Manager

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Applies to: Configuration Manager (current branch)

In Configuration Manager, role-based administration combines security roles, security scopes, and assigned collections to define the administrative scope for each administrative user. An administrative scope includes the objects that an administrative user can view in the Configuration Manager console and the tasks related to those objects that they have permission to do.

If you're not yet familiar with these concepts, see Fundamentals of role-based administration.

Use the information in this article to create and configure role-based administration and related security settings.

Note

The procedures in this article assume that your administrative user is in a security role with the required permissions. For example, the Full Administrator or Security administrator roles.

Tip

Use the Role-based administration and auditing tool to help with the following actions:

  • Model permissions for a new role that you want to create.
  • Audit all existing administrative users, collections, and security scopes.
  • Audit a specific user

Create custom security roles

Configuration Manager provides several built-in security roles. You can't change the permissions of the built-in roles. If you require other roles, create a custom one. You might create a custom role to grant administrative users other permissions that they require and aren't included in a built-in role. By using a custom security role, you can assign them the least required permissions. A custom role can help you avoid assigning a security role that grants more permissions than they require.

How to create custom security roles

In the Configuration Manager console, go to the Administration workspace. Expand Security, and then select the Security Roles node. Then use one of the following processes to create a new security role:

Create a new custom security role by copying a built-in role

  1. Select an existing security role to use as the source for the new role.

  2. On the Home tab of the ribbon, in the Security Role group, select Copy. This action creates a copy of the source security role.

  3. In the Copy Security Role wizard, specify a Name for the new custom security role. The maximum length is 256 characters.

  4. Optional but recommended, specify a Description to summarize the purpose of this custom security role. The maximum length is 512 characters.

  5. Under Permissions, expand each object type to display the available permissions.

  6. To change a permission, select the drop-down list, and choose either Yes or No.

    Caution

    When you configure a custom security role, only grant permissions that are required by the users assigned to this role. For example, the Modify permission for the Security Roles object allows assigned users to edit any accessible security role, even if they aren't assigned to that security role.

  7. After you configure the permissions, select OK to save the new security role.

Import a security role that was exported from another Configuration Manager hierarchy

Important

Only import custom security role configuration files from a trusted source. When you export a custom security role, save it in a secure location. The XML files aren't digitally signed.

  1. On the Home tab of the ribbon, in the Create group, choose Import Security Role.

  2. Specify the XML file that contains the exported security role configuration. Select Open to complete the procedure and create the security role.

  3. After you import a custom security role, open its Properties. View the permissions to confirm they include the least required permissions for this role. Change any permissions that aren't required in this environment.

Note

You can't export built-in security roles.

Configure security roles

You can modify the permissions for a custom security role, but you can't modify the built-in security roles.

  1. In the Configuration Manager console, go to the Administration workspace, expand Security, and then select the Security Roles node.

  2. Select the custom security role that you want to modify or view.

  3. On the Home tab of the ribbon, in the Properties group, select Properties.

  4. On the General tab of the properties window, change the Name or Description if necessary.

  5. On the Administrative Users tab, view the users that are associated with this role. To change the assignment, go to the properties of the administrative user.

  6. On the Permissions tab, expand each object type to display the available permissions.

  7. To change a permission, select the drop-down list, and then choose either Yes or No.

    Caution

    When you configure a custom security role, only grant permissions that are required by the users assigned to this role. For example, the Modify permission for the Security Roles object allows assigned users to edit any accessible security role, even if they aren't assigned to that security role.

  8. When you're done, select OK to save the custom security role.

Configure security scopes for an object

Manage security scopes from the securable object, not from the security scope. The only properties you can change on a custom security scope is the name and description. You can't modify the two built-in scopes. To change the name and description of a custom scope, you need the Modify permission for the Security Scopes object.

When you create a new object in Configuration Manager, it's associated with each security scope that's associated with the security roles of the account used to create the object. This behavior occurs when those security roles provide the Create permission or Set Security Scope permission. After you create an object, you can change the security scopes and assign it to multiple scopes.

For example, you're assigned a security role that grants you permission to create a new boundary group. That role is associated with the Admins security scope. When you create a new boundary group, you've no option to assign specific security scopes. The Admins security scope is automatically assigned to the new boundary group. After you save the new boundary group, you can edit the security scopes for the boundary group.

For more information on how to add a scope for a user, see Modify the administrative scope of an administrative user.

How to create a custom security scope

  1. In the Configuration Manager console, go to the Administration workspace, expand Security, and then select the Security Scopes node.

  2. On the Home tab of the ribbon, in the Create group, select Create Security Scope.

  3. In the Create Security Scope window, specify a Security scope name. The maximum length is 256 characters.

  4. Optional but recommended, specify a Description to summarize the purpose of this custom security scope. The maximum length is 512 characters.

  5. Select or remove administrative user assignments. You can change these after you create the security scope.

  6. To save the custom security scope, select OK.

How to configure security scopes for an object

  1. In the Configuration Manager console, select an object that supports being assigned to a security scope. For the list of supported objects, see Fundamentals of role-based administration - Security scopes.

  2. On the Home tab of the ribbon, in the Classify group, select Set Security Scopes.

    For a folder, go to the Folder tab of the ribbon. In the Actions group, select Set Security Scopes.

    Note

    An item is searchable in folders outside of a user's security scope if that user shares a security scope with the person who created the object.

  3. In the Set Security Scopes window, select or clear the security scopes for this object. Select at least one security scope.

  4. Select OK to save the assigned security scopes.

Configure collections to manage security

There are no procedures to configure collections for role-based administration. Collections don't have a role-based administration configuration. Instead, you assign collections to an administrative user. To determine the actions that an administrative user can do to a collection and its members, view the permissions for the Collection object type on the security role.

When an administrative user has permissions to a collection, they also have permissions to collections that are limited to that collection. For example, your organization uses a collection named All Desktops. There's also a collection named All North America Desktops that's limited to the All Desktops collection. If an administrative user has permissions to All Desktops, they have the same permissions to the All North America Desktops collection.

An administrative user can't use the Delete or Modify permissions on a collection that's directly assigned to them. They can use these permissions on the collections that are limited to that collection. In the previous example, the administrative user can delete or modify the All North America Desktops collection, but they can't delete or modify the All Desktops collection.

Create a new administrative user

To grant individuals or members of a security group access to manage Configuration Manager, create an administrative user. Specify a Windows account of the user or user group. Assign each administrative user to at least one security role and one security scope. You can also assign collections to limit the administrative scope of the user or group.

How to create a new administrative user

  1. In the Configuration Manager console, go to the Administration workspace, expand Security, and then select the Administrative Users node.

  2. On the Home tab of the ribbon, in the Create group, select Add User or Group.

  3. Select Browse, and then select the user account or group to use for this new administrative user in Configuration Manager.

    Note

    For console-based administration, you can only specify domain users or domain security groups as an administrative user.

  4. For the Associated security roles, select Add to open a list of the available security roles. Select one or more security roles, and then select OK.

  5. Choose one of the following options to define the securable object behavior for the new user:

    • All instances of the objects that are related to the assigned security roles: This option has the following behaviors:

      • Security scope: All
      • Collections: All Systems and All Users and User Groups
      • The security roles that you assign to the user define their access to objects.
      • New objects that this user creates are assigned to the Default security scope.

    • Only the instances of objects that are assigned to the specified security scopes and collections: This option has the following behaviors:

      • Security scope: Default
      • Collections: All Systems and All Users and User Groups
      • These defaults maybe different, as the actual security scopes and collections are limited to those that are associated with the account that you use to create the administrative user.
      • Add or Remove security scopes and collections to customize the administrative scope of this user.

    Important

    After you create the user, view its properties to select a third option, Associate assigned security roles with specific security scopes and collections. For more information, see Modify the administrative scope of an administrative user.

  6. Select OK to close the window and create the administrative user.

Modify the administrative scope of an administrative user

You can modify the administrative scope of an administrative user by adding or removing security roles, security scopes, and collections that are associated with the user. Each administrative user must be associated with at least one security role and one security scope. You might have to assign one or more collections to the administrative scope of the user. Most security roles interact with collections and don't function correctly without an assigned collection.

When you modify an administrative user, you can change the behavior for how securable objects are associated with the assigned security roles. The three behaviors that you can select are as follows:

  • All instances of the objects that are related to the assigned security roles: This option associates the administrative user with the All scope, and the All Systems and All Users and User Groups collections. The security roles that are assigned to the user define access to objects.

  • Only the instances of objects that are assigned to the specified security scopes and collections: This option associates the administrative user to the same security scopes and collections that are associated to the account you use to configure the administrative user. This option supports the addition or removal of security roles and collections to customize the administrative scope of the administrative user.

  • Associate assigned security roles with specific security scopes and collections: This option lets you create specific associations between individual security roles and specific security scopes and collections for the user.

    Note

    This option is available only when you modify the properties of an administrative user.

The current configuration for the securable object behavior changes the process that you use to assign additional security roles. Use the following procedures that are based on the different options for securable objects to help you manage an administrative user.

Use the following procedure to view and manage the configuration for securable objects for an administrative user.

To view and manage the securable object behavior for an administrative user

  1. In the Configuration Manager console, choose Administration.
  2. In the Administration workspace, expand Security, and then choose Administrative Users.
  3. Select the administrative user that you want to modify.
  4. On the Home tab, in the Properties group, choose Properties.
  5. Choose the Security Scopes tab to view the current configuration for securable objects for this administrative user.
  6. To modify the securable object behavior, select a new option for securable object behavior. After you change this configuration, see the appropriate procedure for further guidance to configure security scopes and collections, and security roles for this administrative user.
  7. Choose OK to complete the procedure.

Use the following procedure to modify an administrative user that has the securable object behavior set to All instances of the objects that are related to the assigned security roles.

  1. In the Configuration Manager console, choose Administration.

  2. In the Administration workspace, expand Security, and then choose Administrative Users.

  3. Select the administrative user that you want to modify.

  4. On the Home tab, in the Properties group, choose Properties.

  5. Choose the Security Scopes tab to confirm that the administrative user is configured for All instances of the objects that are related to the assigned security roles.

  6. To modify the assigned security roles, choose the Security Roles tab.

    • To assign additional security roles to this administrative user, choose Add, check the box for each additional security role that you want to assign, and then choose OK.
    • To remove security roles, select one or more security roles from the list, and then choose Remove.

  7. To modify the securable object behavior, choose the Security Scopes tab and choose a new option for the securable object behavior. After you change this configuration, see the appropriate procedure for further guidance to configure security scopes and collections, and security roles for this administrative user.

    Note

    When the securable object behavior is set to All instances of the objects that are related to the assigned security roles, you can't add or remove specific security scopes and collections.

  8. Choose OK to complete this procedure.

Use the following procedure to modify an administrative user that has the securable object behavior set to Only the instances of objects that are assigned to the specified security scopes and collections.

For option: Only the instances of objects that are assigned to the specified security scopes and collections

  1. In the Configuration Manager console, choose Administration.

  2. In the Administration workspace, expand Security, and then choose Administrative Users.

  3. Select the administrative user that you want to modify.

  4. On the Home tab, in the Properties group, choose Properties.

  5. Choose the Security Scopes tab to confirm that the user is configured for Only the instances of objects that are assigned to the specified security scopes and collections.

  6. To modify the assigned security roles, choose the Security Roles tab.

    • To assign additional security roles to this user, choose Add, check the box for each additional security role that you want to assign, and then choose OK.
    • To remove security roles, select one or more security roles from the list, and then choose Remove.

  7. To modify the security scopes and collections that are associated with security roles, choose the Security Scopes tab.

    • To associate new security scopes or collections with all security roles that are assigned to this administrative user, choose Add and select one of the four options. If you select Security Scope or Collection, check the box for one or more objects to complete that selection, and then choose OK.
    • To remove a security scope or collection, choose the object, and then choose Remove.

  8. Choose OK to complete this procedure.

Use the following procedure to modify an administrative user that has the securable object behavior set to Associate assigned security roles with specific security scopes and collections.

For option: Associate assigned security roles with specific security scopes and collections

  1. In the Configuration Manager console, choose Administration.

  2. In the Administration workspace, expand Security, and then choose Administrative Users.

  3. Select the administrative user that you want to modify.

  4. On the Home tab, in the Properties group, choose Properties.

  5. Choose the Security Scopes tab to confirm that the administrative user is configured for Associate assigned security roles with specific security scopes and collections.

  6. To modify the assigned security roles, choose the Security Roles tab.

    • To assign additional security roles to this administrative user, choose Add. On the Add Security Role dialog box, select one or more available security roles, choose Add, and select an object type to associate with the selected security roles. If you select Security Scope or Collection, check the box for one or more objects to complete that selection, and then choose OK.

      Note

      You must configure at least one security scope before the selected security roles can be assigned to the administrative user. When you select multiple security roles, each security scope and collection that you configure is associated with each of the selected security roles.

    • To remove security roles, select one or more security roles from the list, and then choose Remove.

  7. To modify the security scopes and collections that are associated with a specific security role, choose the Security Scopes tab, select the security role, and then choose Edit.

    • To associate new objects with this security role, choose Add, and select an object type to associate with the selected security roles. If you select Security Scope or Collection, check the box for one or more objects to complete that selection, and then choose OK.

      Note

      You must configure at least one security scope.

    • To remove a security scope or collection that is associated with this security role, select the object, and then choose Remove.

    • When you have finished modifying the associated objects, choose OK.

  8. Choose OK to complete this procedure.

    Caution

    When a security role grants administrative users the collection deployment permission, those administrative users can distribute objects from any security scope for which they have object read permissions, even if that security scope is associated with a different security role.

Automate with Windows PowerShell

You can use the following PowerShell cmdlets to automate some of these tasks:

Manage administrative users:

Manage roles and scopes on users:

Manage security roles:

Manage permissions on security roles:

Manage security scopes:

Manage object security scope:

Next steps

Role-based administration and auditing tool

Accounts used in Configuration Manager