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Configure PowerBI.com integration

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Overview

Users can pin tiles, dashboards, and reports from their own PowerBI.com account to application workspace.

This functionality requires a one-time configuration of your environment. An administrator must do this step to enable Microsoft Power BI to communicate and authenticate correctly.

For a workspace to show a Power BI tile, the server must contact the Power BI service on behalf of a user and access the visualization. It must then redraw the visualization in the application workspace. The fact that the server contacts the Power BI service "on behalf of a user" is important. When a user, such as D365User@contoso.com, contacts the PowerBI.com service, Power BI should show only tiles and reports from the user's PowerBI.com subscription.

By completing this configuration step, you enable to contact the PowerBI.com service.

Things you must know before you start

  • You must be a system administrator in the application. This option is available on the System administration menu.
  • You must have a PowerBI.com account. You can create a trial account if you don't have an account. (A Pro license isn't required for this configuration step.)
  • You must have at least one dashboard and one report in your Power BI account. Although the dashboard and report aren't required for this configuration step, you might not be able to validate the configuration if you don't have any content in your PowerBI.com account.
  • You must be an administrator for your Microsoft Microsoft Entra account. If you aren't the administrator, an administrative user must perform this configuration step for you.
  • The Microsoft Entra domain that is configured must be the same domain that you used for your PowerBI.com account. For example, if you provisioned the application in the Contoso.com domain, you must have Power BI accounts in that domain, such as Tim@ContosoAX7.onmicrosoft.com.
  • Users navigating to these pinned tiles must have a valid Power BI.com license.

Registration process

  1. Sign in to https://portal.azure.com/ using an Azure tenant admin account.

    Note

    The user who completes this procedure must have Admin rights for the tenant to register applications.

  2. Go to Microsoft Entra > App registrations > New application registration.

  3. Enter the following values:

    • Name – Enter the name of your app.
    • Supported account types – Enter only accounts that are directly in this organization (single tenant).
    • Application type – Enter Web.
    • Redirect URI – Enter the base URL of your client with oauth appended to the end, such as https://contosoax7.cloud.dynamics.com/oauth.

  4. Select Register.

  5. Copy the Application (client) ID value. You will use this value to connect to the PowerBI.com service.

    Important

    Be sure to capture the Application (client) ID value.

  6. Select Manage > API permissions > Add a permission > Microsoft APIs > Power BI Service.

    Note

    For Government Community Cloud, instead of selecting Power BI Service, search for and select Microsoft Power BI Government Community Cloud in the APIs my organization uses tab.

  7. Select Select Delegated permissions.

  8. Enable the following permissions:

    • Content

      • Content.Create

    • Dashboard

      • Dashboard.Read.All

    • Dataset

      • Dataset.Read.All
      • Dataset.ReadWrite.All

    • Report

      • Report.Read.All

    • Workspace

      • Workspace.Read.All

  9. Select Add permissions. You must grant admin consent for the permissions to allow reports to be published to Power BI.

  10. Select Manage > Certificates & secrets.

  11. In the Client secrets field, select New client secret.

  12. Enter a value in the Description and Expires fields, and then select Add.

  13. Make a note of the Application ID and Secret Value values. You will use these values in the next procedure.

    Important

    Be sure to capture the Application (client) ID and Secret Value values before you continue.

Specify Power BI settings in finance and operations

  1. In the finance and operations client, open the PowerBI.com configuration page.

    PowerBI.com configuration page

  2. Select Edit.

  3. Set the Enabled option to Yes.

  4. In the Application ID field, enter the Application ID value that you got from Power BI in the previous procedure.

  5. In the Application key field, enter the Secret Value value that you captured in Microsoft Entra ID in the previous procedure.

    You can apply the company filter only if your Power BI content has a table that is named Company and a column that is named ID. Ready-made Power BI content that is released uses this convention.

  6. Select Save.

Complete the steps in the next section to verify the changes and enable PowerBI.com integrations.

Pin tiles to a workspace

  1. To validate the PowerBI.com configuration, select Get started.

    Note

    You may need to refresh the browser to apply the changes.

    Authorize Power BI.

    If you're starting Power BI from the application for the first time, you're prompted to authorize sign-in to Power BI from the client. Select Click here to provide authorization to Power BI.

    Users must complete this step the first time they pin Power BI content.

  2. The Microsoft Entra consent page asks for your consent. User consent is required for the application to access PowerBI.com on behalf of the user. Select Accept.

  3. Because you're already signed in to Microsoft Entra ID, you don't have to enter your credentials again. A new tab appears, where you're prompted to authorize the connection between the application and Power BI. Authorize the connection, and then return to the original tab.

  4. A list of tiles from your PowerBI.com account appears. Select one or more tiles to pin to the selected workspace.

    Validate Power BI integration.

Troubleshooting common errors

In the procedure above, after you select Accept, you might receive the following error message if the process is unsuccessful. Note that the details of the error appear at the bottom of the message. Additional technical information provides clues that can help you determine what went wrong.

Some common issues and the resolution steps

Error Resolution
The Power BI service is unavailable. This issue doesn't occur very often, but the Power BI service might sometimes be unreachable. You don't have to re-register. Try to pin a tile to a workspace later.
You can't access the application. You probably didn't select all the check boxes under Step 8 in the Registration process during the registration process. Start Power BI, and re-run the registration process.
The Power BI tiles page is empty (no content is shown). Your PowerBI.com account might not have a dashboard or any tiles. Add a dashboard, such as a sample dashboard, and try to pin a tile again.
Error when authorizing Power BI On the Azure Admin dashboard, under Users and Groups > User settings, make sure that the Users can consent to apps accessing company data on their behalf option is set to Yes.
Sorry, something went wrong. The authentication process was not successful. Please contact your system administrator. This may occur in cases where service keys have expired. We recommend performing the registration process above, starting with step 3. When complete, be sure to update the PowerBI.com settings at AX client > System administration > Set up > PowerBI.com integration.