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Voucher Transaction

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This topic explains the process of recording day-to-day transactions through voucher interface.

Type of vouchers and transactions

Following are the vouchers needed to record the transactions like Cash, Bank, and Journals for this functionality:

  • Cash Receipt Voucher: Entries which affect the Cash accounts while receiving cash payments from customers or refund from vendor.
  • Cash Payment Voucher: Entries which affect the Cash accounts while making cash payments to vendors or refund to customer
  • Bank Receipt Voucher: Entries which affect the Bank accounts while receiving payments from customers or refund from vendor.
  • Bank Payment Voucher: Entries which affect the Bank accounts while making payments to vendors or refund to customer.
  • Contra Voucher: Entries which affect the Cash and Bank Account together are termed as Contra Vouchers. For example, withdrawal from bank is one such transaction.
  • Journal Voucher: Entries which are affecting neither the Cash Account nor the Bank account are termed as Journal Vouchers.

Mandatory fields for voucher entries through voucher interface

  1. Choose the Search for Page or Report. icon, enter Cash Receipt Voucher, Cash Payment Voucher, Bank Receipt Voucher, Bank Payment Voucher, Contra Voucher or Journal Voucher, and then choose the related link.

  2. Following are the mandatory fields for any type of voucher entry:

    Field Description
    Posting Date Specify the posting date.
    Document Type Specify document type as per transaction requirement i.e. Payment, Refund etc.
    Document Number Specifies the document number, this can be manually entered or auto populated from general journal template or batch.
    Account Type Select relevant account type, i.e. Customer, Vendor, G/L Account, Bank etc.
    Account No. Select the relevant account number
    Debit Amount Specify the debit amount
    Credit Amount Specify the credit amount
    Balance Account Type Select relevant account type, i.e. Customer, Vendor, G/L Account, Bank etc.
    Balance Account No. Select the relevant account number
    Cheque No. Specify the cheque number, only applicable for bank payment and receipt voucher.
    Cheque Date Specify the cheque date, only applicable for bank payment and receipt voucher.
    Line Narration Specify the line narration of the journal lines, can be provided for each line.
    Voucher Narration Specify the voucher narration, this will be a single narration for the whole document.

Posted general ledger entries for each voucher

  • Payment received in cash from customer for INR 10,000 through Cash Receipt Voucher.

    GL Entries will be as following:

    Particulars Amount
    Cash Account 10000
    Customer Account -10000

Tip

Cash will always be debited in Cash receipt voucher.

  • Payment made in cash to vendor for INR 10,000 through Cash Payment Voucher.

    GL Entries will be as following:

    Particulars Amount
    Cash Account -10000
    Vendor Account 10000

Tip

Cash will always be credited in Cash payment voucher.

  • Payment received by cheque from customer for INR 10,000 through Bank Receipt Voucher.

    GL Entries will be as following:

    Particulars Amount
    Bank Account 10000
    Customer Account -10000

Tip

Bank will always be debited in Bank receipt voucher.

  • Payment made by cheque to vendor for INR 10,000 through Bank Payment Voucher.

    GL Entries will be as following:

    Particulars Amount
    Bank Account -10000
    Vendor Account 10000

Tip

Bank will always be credited in Bank payment voucher.

  • Payment made by cheque to vendor for INR 12,000 and INR 200 as Bank Charges through Bank Payment Voucher.

    GL Entries will be as following:

    Particulars Amount
    Bank Account -12200
    Vendor Account 12000
    Bank Charges Account 200

Tip

Bank will always be credited in Bank payment voucher.

  • Cash Withdrawn/deposited or Transfer between bank accounts through Contra Voucher, for example Cash Withdrawn from Bank for INR 10,000.

    GL Entries will be as following:

    Particulars Amount
    Bank Account -10000
    Cash Account 10000

Tip

Only Bank or Cash accounts can be allowed in Contra Voucher.

  • Expense booked for INR 10,000 and crediting Vendor through Journal Voucher.

    GL Entries will be as following:

    Particulars Amount
    Expenses Account 10000
    Vendor Account -10000

Tip

Bank and Cash accounts are not allowed in Journal Voucher.

Opening balances for GST

GST opening balances shall be created in Business Central. In Journal Voucher, options available to provide the opening balances for –

  • GST Credit
  • GST Liability
  • GST TDS Credit
  • GST TCS Credit

Note

Only positive amounts are allowed for GST Credit opening balances.

Only negative amounts are allowed for GST Liability opening balances.

System should record the values in GST Sub-Ledger.

TDS and TCS payment to government

It is required to pay the TDS and TCS to government authorities through Bank/Cash Payment Vouchers. Provision is available to select the TDS and TCS sub-ledger entries by applying filters like Companies/Non-Companies, etc. and on the basis of TAN and TCAN Numbers.

Note

Details are available in respective TDS and TCS documents.

See Also

Voucher Interface Overview

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