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Tip o' the Week #51 - Five Golden Rules for OCS & Lync

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A tip this week concerning best practices for using Enterprise Voice in OCS or Lync for making and receiving voice calls…

Participating in OCS/Lync Calls:

  • Use a wired* connection when you are on OCS/Lync calls. (Performance over WIFI will not be as good)
  • Ensure you use an approved OCS/Lync headset (available from the service desk in TVP and CP).

Hosting a OCS/Lync Meeting:

There is also some best practice for hosting a OCS/Lync meeting – the 5 golden rules. In summary:

If you are hosting the meeting, always set-up 5-10 minutes in advance, to upload presentation(s) and to complete the following steps..

  1. Connect network cable to presenter PC first, then start the meeting
  2. Switch off wireless networking on presenter PC.
  3. Always run “Audio Video“ wizard to make sure that your speakers, micro and webcam work correctly after all audio/video devices are connected.
  4. Avoid noise in the meeting room when microphones are not on mute**
    • typing (e.g. email or instant messaging)
    • rustling papers
    • tapping solid objects
    • be aware of fans (e.g. projector) which are close to PC
    • side talk
    • breathing into your own microphone ...
  1. Do not start multiple Live Meetings in the same room – use projector to save bandwidth!

             **Also remember to Mute yourself if you are not speaking

*the reason for using a wired connection is partly due to a behaviour that Windows Vista and Windows 7 introduced – where a PC has both a wired and wireless connection, the PC assumes you are using a laptop and needs to be prepared to be disconnected, so it uses the wireless in preference to wired network.

clip_image006You you can set your PC to always favour the wired network, if one is available…

  • Go to Control Panel / Network and Internet / Network Sharing Center / Change Adapter Settings (or just go WindowsKey-R and run ncpa.cpl)
  • Press ALT if you don’t see a menu, then go into Advanced and select Advanced settings (stay with me)
  • Change the binding order so that Local Area is higher than Wireless…

The downside of doing this is that if you do unplug your laptop from the wired network, it might disconnect you from OCS/Lync and any file copying etc might get dropped.

If you want to check what your network is doing, and in particular, which connection is being used, check the Network tab in Task Manager (start it quickly by pressing CTRL-SHIFT-ESC).