Quick Tip: Making sure Activity Tracking is enabled for all users

This Quick Tip comes to you courtesy of an idea from my friend, Robert Cavill.

On a Microsoft Dynamics GP system where Activity Tracking is being used, it needs to be activated for each User ID/Company ID that you want it enabled for. In most cases, you would want the Activity Tracking enabled for all valid User ID and Company ID combinations.

What we have seen many times is that when new users or new companies are created in the system or user company access settings are changed, the settings in Activity Tracking Setup are overlooked and not updated to activate the tracking. Meaning that Activity Tracking is not capturing all the desired events for all users in all companies.

If you want to ensure Activity Tracking is enabled for all Users and Companies automatically, you can create a SQL Agent job to run the following code on a regular basis:

update SY60100
set TRKUSER = 1
where TRKUSER = 0

print 'Changed : ' + str ( @@ROWCOUNT )

OR

You could also have a trigger on DYNAMICS.dbo.SY60100 table which will update the Activity Tracking flag automatically when the record in the table is created or updated. The code for the trigger is below and also attached to this post.

SQL Trigger Script

-- Trigger to make sure Activity Tracking is enabled
USE DYNAMICS
GO

if exists (select * from dbo.sysobjects where id = object_id(N'[dbo].[SY60100_INSERTUPDATE_ActivityTracking]') and OBJECTPROPERTY(id, N'IsTrigger') = 1)
drop trigger [dbo].[SY60100_INSERTUPDATE_ActivityTracking]
GO

SET QUOTED_IDENTIFIER OFF
GO
SET ANSI_NULLS OFF
GO

CREATE TRIGGER [SY60100_INSERTUPDATE_ActivityTracking]
ON [dbo].[SY60100]
FOR INSERT, UPDATE
NOT FOR REPLICATION
AS

DECLARE @RowCount INT

select @RowCount = count(*) from inserted
where exists
(
select * from SY60100 A
where A.USERID = inserted.USERID and A.CMPANYID = inserted.CMPANYID
and A.TRKUSER <> 1
)

SET NOCOUNT ON

BEGIN

 update A set A.TRKUSER = 1
from SY60100 A
join inserted I
on A.USERID = I.USERID and A.CMPANYID = I.CMPANYID
where I.TRKUSER <> 1

declare @logmsg varchar(500)
IF @@ROwCount <> @RowCount
BEGIN
select top 1 @logmsg = USERID + '(' + STR(CMPANYID) + ')' from inserted
select @logmsg = 'Trigger ' + db_name() + '.SY60100_INSERTUPDATE_ActivityTracking (' + SYSTEM_USER + '): ' + @logmsg + ' may not have updated SY60100 table correctly'
exec master.dbo.xp_logevent 60011, @logmsg, Error
END
ELSE
IF @RowCount > 0
BEGIN
select top 1 @logmsg = USERID + '(' + STR(CMPANYID) + ')' from inserted
select @logmsg = 'Trigger ' + db_name() + '.SY60100_INSERTUPDATE_ActivityTracking (' + SYSTEM_USER + '): ' + @logmsg + ' updated Activity Tracking'
exec master.dbo.xp_logevent 60012, @logmsg, Informational
END
END

GO
SET QUOTED_IDENTIFIER OFF
GO
SET ANSI_NULLS ON
GO

Hope this is handy.

David

// Copyright © Microsoft Corporation. All Rights Reserved.
// This code released under the terms of the
// Microsoft Public License (MS-PL, https://opensource.org/licenses/ms-pl.html.)

SQL Trigger SY60100_INSERTUPDATE_ActivityTracking.zip

Comments

• Anonymous
  November 08, 2011
  Posting by Mark Polino at DynamicAccounting.net msdynamicsgp.blogspot.com/.../quick-tip-making-sure-activity-tracking.html

• Anonymous
  November 11, 2011
  Hi David, You cloned my mind :-) ... I used the same trick since many years to update the Activity tracking table for new users... much quicker than using the form in GP. But your script for the trigger is a big winner !! no longer to worry about forgetting some new user. I also use the table SY05000 to run some stats about the login/logout activities to report my top 10 users of the month and see who's the most active in GP. The activity record of type 2 and 15 are the login and logout of GP. For some strange reason, GP logs two records of type 15 when the user quits GP... Any idea why ? Have a great time, Beat

• Anonymous
  November 14, 2011
  Posting from Jivtesh Singh at About Dynamics, Development and Life. www.jivtesh.com/.../everything-dynamics-gp-45.html