Get design and organization tips with Microsoft 365 Copilot in PowerPoint

  • 5 minutes

To start chatting with Copilot in PowerPoint, you can open the Copilot pane by selecting the Copilot icon in the ribbon's Home tab.

Screenshot of the Copilot icon in the PowerPoint ribbon.

As you're creating a presentation, you may be unsure of how to organize your slides into sections. Copilot in PowerPoint can help. You can ask Copilot to organize your presentation. It organizes them into sections, and then adds section heading slides.

Screenshot of the Copilot panel in PowerPoint upon first opening.

  1. In the ribbon, select the Copilot button.

  2. The Copilot pane opens on the right side of your screen.

  3. Type Organize this presentation into the prompt field at the bottom of the Copilot pane.

  4. Select Send.

If you don't like what Copilot does, you can simply select the Undo button on the ribbon to restore your deck to its previous state.

Let's get crafting

If you haven't done so yet, download the following files and save the file to your OneDrive folder so they appear in your MRU list:

Note

Starting prompt:

Organize this PowerPoint presentation.

In this simple prompt, you start with the basic Goal: to organize a PowerPoint. However, there's no information about why the presentation needs to be summarized or what the summary is needed for.

Element Example
Basic prompt:
Start with a Goal		 Organize this PowerPoint presentation.
Good prompt:
Add Context		 Adding Context can help Copilot understand the way in which you want to organize the deck and the reason for doing so.

"for an executive product review next week"
Better prompt:
Specify Source(s)		 Adding Sources can help Copilot look in a specific location, such as product specifications or a catalog.

"Refer to the /Mystic Spice Premium Chai Tea product description.docx for product information."
Best prompt:
Set clear Expectations		 Lastly, adding Expectations can help Copilot understand how to structure the presentation and what level of detail to include.

"Arrange the slides by product and include an overview, a list of key features and benefits, customer feedback, and a comparison to similar products in the market."

Note

Crafted prompt:

Organize this presentation for an executive product review next week. Refer to the /Mystic Spice Premium Chai Tea product description.docx for product information. Arrange the slides by product and include an overview, a list of key features and benefits, customer feedback, and a comparison to similar products in the market.

Screenshot the crafted prompt results against the sample presentation using Copilot in PowerPoint.

In this prompt, the Goal, Context, Source, and Expectations are all provided, giving Copilot enough direction to generate a response that meets your needs.

Explore more

Try out the final prompt we crafted, but using your own PowerPoint presentation. Customize the Context, Sources, and Expectations so that you get what you need from the presentation, without any extra stuff you don't.

Important

This feature is available to customers with a Microsoft 365 Copilot license or Copilot Pro license. For more information, see Organize this presentation with Copilot in PowerPoint.