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Enable a Personal (On-Premises) or Cloud-Based Archive for an Existing Mailbox

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Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP1

Enabling a personal archive (also called an on-premises archive) or cloud-based archive for an existing mailbox helps you regain control of your organization's messaging data by eliminating the need for personal store (.pst) files and allowing you to meet your organization’s message retention and eDiscovery requirements. With archiving enabled, users can store messages in an archive mailbox, which is accessible by using Microsoft Outlook 2010 and Outlook Web App.

In Exchange 2010 Service Pack 1 (SP1) and later, the archive and the mailbox can be located on different Mailbox servers in your on-premises Exchange organization. To learn more, see Understanding Personal Archives.

Looking for other management tasks related to archiving? Check out Managing Archives.

Prerequisites

  • The procedures in this topic show you how to enable personal and cloud based archives. However, to enable cloud-based archives, you must first configure Exchange Online Archiving. For details, see Configure Exchange Online Archiving.

  • We recommend that mailbox users move all current archive data stored in their .pst files into their Inbox so they don't lose any messages. Alternatively, administrators can move the mailbox data by using the Import-Mailbox cmdlet. For more information, see Understanding Mailbox Import and Export Requests.

Use the EMC to enable a personal or cloud-based archive for an existing mailbox

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Recipient Provisioning Permissions" section in the Mailbox Permissions topic.

Note

Properties specific to a user mailbox are controlled by the Set-Mailbox cmdlet. In the EMC, you can set additional properties, and the permissions may vary depending upon the feature that you're configuring. With the permissions listed for this procedure, you can edit all of the settings available in the <User Mailbox> Properties dialog box.

  1. In the console tree, navigate to Recipient Configuration > Mailbox.

  2. In the result pane, select the mailbox for which you want to enable a personal or cloud-based archive.

  3. In the action pane, click Enable Archive.

  4. In Enable Archive Mailbox, select one of the following options:

    • Create a local archive   Click this button to enable a personal archive on an on-premises Exchange 2010 Mailbox server.

      If you want to specify a mailbox database on which to host the archive, select the associated check box, and then click Browse.

    • Create a remote hosted archive   Click this button to enable a cloud-based archive in Exchange Online. Click Browse and then select the target delivery domain for your cloud-based organization. The target delivery domain is a remote domain that’s created when you configure a hybrid deployment for Exchange Online Archiving. To learn more, see Configure Exchange Online Archiving.

      Note

      When you enable a cloud-based archive for an on-premises mailbox, the user’s archive status is displayed as Cloud-based Archive Pending. It may take up to two hours for the cloud-based archive to be created and the status updated in your on-premises organization. During this time, the user will still be able to access their primary mailbox.

Use the Shell to enable a personal archive for an existing mailbox

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Recipient Provisioning Permissions" section in the Mailbox Permissions topic.

This example enables the personal archive for Tony Smith's mailbox.

Enable-Mailbox "Tony Smith" -Archive

This example enables the personal archive for all mailboxes on mailbox database DB01.

Get-Mailbox -Database DB01 | Enable-Mailbox -Archive

For detailed syntax and parameter information, see Enable-Mailbox and Get-Mailbox.

Use the Shell to enable a cloud-based archive for an existing mailbox

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Recipient Provisioning Permissions" section in the Mailbox Permissions topic.

Before you can enable a cloud-based archive, you need to obtain the target delivery domain. The domain must exist as a remote domain that’s created in your on-premises organization when you configure a hybrid deployment for Exchange Online Archiving. Run this command to retrieve the target delivery domain.

Get-RemoteDomain | Where {$_.TargetDeliveryDomain -eq $true}

This example enables a cloud-based archive for the existing user Ayla Kol. The ArchiveDomain parameter specifies the target delivery domain that was retrieved in the previous command. In this example, service.contoso.com is the target delivery domain.

Enable-Mailbox ayla@contoso.com -RemoteArchive -ArchiveDomain "service.contoso.com"

For detailed syntax and parameter information, see Enable-Mailbox.

Other Tasks

After you enable the personal archive, you may want to configure archive storage quotas. For details, see Configure Archive Quotas for a Personal (On-Premises) Archive.

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