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Microsoft Planner for admins

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Important

This article applies to:

  • Basic plans in the Planner app in Teams
  • Premium plans in the Planner app in Teams
  • All plans in other Planner endpoints (including Planner web, Planner mobile, and Planner connectors)

It doesn't apply to To Do lists or Project Manager plans in the Planner app in Teams. Learn more about the Planner app in Teams.

The new Microsoft Planner is a single, unified work management experience. It brings together the simplicity of Microsoft To Do, the collaboration of Planner, and power of Microsoft Project, and the intelligence of Microsoft 365 Copilot into a single, simple solution that spans from individual task management to enterprise and professional project management.

Explore how Microsoft Planner can help your organization stay on track and drive toward delivery

  • Simple: Manage your tasks, to do lists, plans, and projects across Microsoft 365 apps in a single, familiar experience.
  • Scalable: Create extensible project plans that scale effortlessly with powerful scheduling and resourcing tools.
  • Flexible: Co-create and collaborate on plans with your team and choose from various templates, views, and features.
  • Intelligent: Plan set goals, and stay informed with Copilot, leveraging AI to provide insights and streamline workflows.

How do I install or activate Planner for my organization?

Planner comes with these subscriptions:

  • Microsoft 365 Business Basic
  • Microsoft 365 Business Standard
  • Office 365 E1
  • Office 365 E3
  • Office 365 E5
  • Microsoft 365 A1

For more on these subscriptions, see business plans, enterprise plans, or education plans. If your current subscription doesn't include Planner, the only way to get Planner is to switch to a subscription that does.

What do my users have access to as a Microsoft Planner user?

Users with a Microsoft 365 license have access to a rich set of capabilities for individual and team work management. These include the ability to create and edit tasks and plans, see a full list of assigned tasks within My Tasks, various plan views (for example, Grid, Board, Schedule, and Charts), My Day, and more.

Planner in Microsoft 365 users can create basic plans and have access to four unique views: Grid, Board, Schedule, and Charts. A Project Plan 1 is required to create premium plans and access additional views, such as Timeline, People, and Goals. If you have a Planner and Project Plan 3 or Planner and Project Plan 5 license, then you have access to the advanced capabilities with premium plans in Planner. Advanced features include report creation, Timeline (Gantt) view, dependencies, sprints, custom fields, team workload, and managing goals. For more information, see Advanced capabilities with premium plans in Planner.

Project for the web users can access premium capabilities in both Planner in Teams and Planner for the web once it's available for your organization.

What changes should current users of Planner for the web, Project for the web, and the Project Power App expect to see?

In April 2024, the Tasks by Planner and To Do app was renamed Planner. This app received the new Planner experience—bringing together your work across plans, projects, and to-do lists. Additional updates that are coming soon: Planner for the web users:

  • The new Planner for the web will start rolling out in Fall 2024, ensuring that experiences are aligned across the web version of Planner and the new Planner in Teams.

Project for the web users:

  • Project for the web remains available with no change to its existing functionality.
  • You can now view your Project for the web tasks in the new Planner in Teams.
  • Users will be able to access Project for the web capabilities in Planner once it's rolled out to their organization.

Project Power App users:

  • Later in 2024, this app will be renamed Planner. Existing functionality won't change.

Are there any changes to the existing plan names?

In April 2024, Project Plan 1 was renamed Planner Plan 1 to align with the rebrand of the new Planner in Microsoft Teams.

As of September 18, 2024, Project Plan 3 and Project Plan 5 have been renamed Planner and Project Plan 3 and Planner and Project Plan 5, respectively. This simplified naming reflects the value delivered within each SKU. Note that premium capabilities are currently not available for customers in Government Cloud Communities (GCC), GCC High, and Department of Defense (DoD) tenants. Review the Microsoft 365 roadmap for the latest updates.

For additional FAQs regarding Microsoft Planner, visit Frequently asked questions for admins about Microsoft Planner or Frequently asked questions about Microsoft Planner - Microsoft Support.